Resource Development and Management Specialist – World Vision Ethiopia

World Vision began its ministry in Ethiopia in the early 1970s and opened a national office in Addis Ababa in 1975.  World Vision operated emergency response programmes during the 1984 famine, followed by a period of rehabilitation (1986-87) and a self-review that came up with the concept of Area Development Programmes (ADPs) as a model.
World Vision’s work in Ethiopia contributes to the well-being of vulnerable children in partnership with the church, civil society and the government. Initiatives include education, food security, health, HIV and AIDS, water, sanitation, and hygiene, as well as sponsorship management. All programmes are implemented with the goal of addressing the strategic and basic needs of children while supporting and building the capacity of families and communities. 

Purpose of the position:

World Vision seeks a full-time Programme Officer (based in Addis) to lead WV’s Northern Ethiopia Crisis Response (NECR) grant acquisition and management.  In response to the crisis affecting northern Ethiopia (Tigray, Amhara and Afar regions), WV programmes will provide gender-sensitive, coordinated multi-sector assistance in order to limit the loss of life and mitigate human suffering in affected communities.  To achieve this goal, the NECR Program will need Grant Program Officer to lead the acquisition of funding in proposal development and design for high-value, competitive and complex funding opportunities. Main responsibilities of the PO will include proposal design, timely and quality donor reporting, grant management, information management and supporting local implementing partner, WV support (fundraising) offices, and donor engagement.

• Lead the coordination and writing of concept and proposal development with internal and external stakeholder. 

• Upload the final proposal and budget proposal documents in to OCHA GMS and other donor application portals.

• Lead Go/No-Go Decision making and pre-positioning activities as assigned.

• Conduct due diligence and vetting of potential sub-award partners.

• Work closely with finance and technical staff to develop the narrative and budget as per the donor requirements.

• Manage the grant submission and acquisition liaising with Program Directors and Country Director to ensure necessary program, financial and technical inputs. 

• Monitor funding gaps and identify potential funding opportunities and source and develop strategies for accessing new funding.

• Ensure and support updating capacity statements for key sectors in collaboration with Strategy and Program Director and Technical Leads.

• Identify new grant funding for programs and projects which are aligned to the strategic priorities of NECR Annual Plan and World Vision.

• Coordinate with technical specialists, operations, finance and procurement staff and WV support offices to ensure programming according to donor regulations.

Grants and Donor Management 

• Lead donor relation with timely and quality agreement process and regular reporting communication.

• Review and ensure the quality and timely submission for donor on monthly, annual and end-of-project narrative reports, newsletters, situational reports and other reports as necessary. Work closely with consortium partners and WV teams to ensure timely and quality reports.

• Organize project kick off meetings for all the assigned newly awarded grants. 

• Monitor and provide coordinated support for the achievements of financial and program implementation progress are aligned to the agreed grant requirements and timeline.

• Link with the operations and finance departments to ensure the compiling/collating of major donor management reports.

• Provide program update to key WV support offices and the regional office.

• Upload and/or ensure the uploading of reports into the donor reporting system.

      Management, Capacity building & Coordination

• Assist the Program Director in tracking the donor landscape (research, analyses, develop, track relationships with new and current donors) to organize prepositioning meetings with donors and key partners.

• Assist in updating partner mapping and identify critical partners for consortia to prepositioning for grants, including but not limited to locally based INGOs and local NGOs.

• Contribute to the development of a funding plan.

• Ensure donor meetings are scheduled and post donor visit action plans are followed up and implemented in a timely manner.

• Liaise with partners and donors, throughout the grant application process and during the project cycle as appropriate. This will likely be mostly for UN donors.

• Strengthen established partnerships with other international and local partners.

• Coordinate with technical leads, MEAL and communication person to share key assessment documents and achievement updates to donors and SOs. 

• Proactively gather information from relevant cluster partners, UN agencies and other organizations which may be of use world vision for informing decisions.

• Stay up to date with country-specific response plans by the U.N., donors active in the relevant clusters, and other key actors

• Ensure the development and improvement of internal business processes for effective grant acquisition & management & contribute to knowledge management to promote learning.

• Compile and analyses relevant information to inform proposal design and promote learning.

• Map and compile program information for sharing as required with internal and external stakeholders.

• Ensure the updating of the grant acquisition and management tracking matrix tools.

• Disaster Management (DM)

• Be aware of the emergency procedures in a response and ensure that necessary preparedness measures have been implemented

Security Measures

• Be familiar with WV security plan

• Follow security policies, rules, procedures and instructions

• Follow WVI policies for project security management

• Represent WV in an appropriate and professional manner

• Contribute to a healthy team spirit and team work

• Adhere to WV Child Protection policy and standards and stay committed to WV vision statement and core values;

Qualification required: 

• Bachelor’s degree in Social Sciences, International Development, International Relations or related field. (Required) Master’s Degree in the aforementioned fields is (Desirable) 

 Required Professional Experience:

• At least 5 years demonstrated field-based experience with grant acquisition and management including experience working with USG, UN agencies and EU proposal funding process.

• Experience in project concept/proposal writing to a high standard.

• Very high attention to detail, with experience refining and editing professional-level content.

• Advanced writing skills in English. 

• Experience in large scale humanitarian emergencies 

• Effective in written and verbal communication in English 

• Good understanding of working with und the donor regulations of USAID/BHA, EU, UNOCHA, etc 

• Good understanding of World Vision and Sphere relief standards, as well as the Red Cross and NGO Code of Conduct.

• Strong capacity building and facilitation skills 

• Ability to complete tasks in a timely manner.

• Ability to pursue thoroughness and appropriate attention to detail.

• Ability to express self clearly in all forms of writing.

• Ability to identify gaps, trends, priorities and key issues.

• Ability to describe key aspects and issues of relief, development and advocacy.

• Ability to maintain strong links with major NGO’s, donors and government agencies.

• Ability to explain WV’s work in relation to issues of poverty, power, justice and peace.

• Ability to respect and relate appropriately to people of other faiths.

• Ability to build and maintain strong relationships

• Ability to interpret and present information with influence and impact.

• Self-starter who can work independently under pressure

• Completed a recognized personal security course in the past 3 years 

• Knowledge of WV’s field operations, either in the relief or development context.

• Cross-cultural sensitivity, flexible world view, emotional maturity and physical stamina 

• Ability to manage work life and work without supervision 

• Ability to work in and contribute to team building environment  

• Ability to maintain performance expectations in psychologically stressful environments and physical hardship conditions with limited resources

• Track record of success in grant fundraising, including donor relation and proposal writing.

• Experience in project concept/proposal writing to a high standard.

• Very high attention to detail, with experience refining and editing professional-level content.

• Advanced writing skills in English. 

• Experience in large scale humanitarian emergencies 

Working Environment / Conditions:

• Field travel up to 25% of the time