Senior Logistics Officer – ZOA

Logistics, Transport and Supply Chain, Purchasing and Procurement

ZOA

Almost four decades ago, ZOA was initiated as a true ‘civil society’ initiative. In 1973, a group of Christian students took a stand and organised support for refugees in Indo-China.[1] The 1970s were a time when large groups of people in Dutch society became involved in voicing political protest but the founders of the organisation took their voice one step further and emphasized the importance of responding in concrete and tangible ways. Their initiative became the starting point for the current organisation known as ZOA, and their original motivation remains today. ZOA has always emphasised the need to translate compassion and concern about the lives and circumstances of the displaced into concrete action.
 
Over the years, ZOA has grown from a small organisation, with limited capacity for practical support in only a few countries, to a professional organisation that runs high quality, integrated programmes for people affected by conflict or disaster in 10 to 15 African and Asian countries. In addition to receiving private support and funding from the Netherlands, ZOA has a variety of institutional donors and partners around the world. What has remained throughout its development is ZOA’s commitment and determination to contribute to bringing real, tangible, and sustainable change to the lives of people affected by conflict and disaster. Thus, the organisation serves as a means by which thousands of people in Dutch society can contribute to bringing hope to people in despair in a way that is compliant with contemporary professional standards for relief and development. As such, ZOA has remained a ‘civil society’ organisation with strong roots in Dutch society, particularly among Christians. We maintain a strong connection with our constituency through networks of schools, churches, businesses, private donors, and volunteers. At the same time, ZOA has developed into a reliable and effective partner to a variety of institutional actors in the Netherlands, Europe, and beyond.
 
What has also remained is the Christian inspiration. At ZOA, we are motivated by the biblical message of reconciliation and restoration for a broken world. We believe that Christian organisations like ZOA have a specific responsibility to contribute to bringing hope for the benefit of all people, particularly those in vulnerable positions. The gospel of Jesus Christ calls us to pursue and promote justice and to support people in situations of suffering and injustice, irrespective of their race, ethnicity, religion, or gender.
 ZOA’s vision
“In a world full of conflict, injustice, poverty, and disaster, we want to contribute to signs of hope and restoration. We see this being revealed where people experience peace, justice, and mutual trust again, and where they regain personal dignity and confidence. ZOA acts and contributes with the biblical perspective of God’s Kingdom, which will bring reconciliation and restoration to its full extent. Meanwhile, God calls us to do justice and be faithful to people that need our support.”
ZOA Mission
 “ZOA supports people who suffer because of armed conflict or natural disasters, in helping them to rebuild their livelihoods. We call on our constituency and partners, in the North and in the South, to take responsibility and get involved. We provide maximum added value to those we support and those who support us.”

We are here for our neighbors in need, who are suffering in this broken world.

ZOA, as an international NGO, supports people who have lost everything due to armed conflict or natural disaster. Together, we can come to their aid in emergencies and remain faithful to communities as they recover – providing new opportunities for them to help themselves again. The work of ZOA is coordinated from the Netherlands. We are active in multiple countries in Africa, South America, the Middle East Region, and Asia. We work with approximately 900 employees worldwide and with (local) partners. We invite you to join our team of committed colleagues.                                

ZOA is looking for a

Senior Logistics Officer

ZOA’s programme in Ethiopia

ZOA works in several regions in Ethiopia: Gambella Regional State (field office in  Gambella Town), Somali Regional State (field office in Dolo Ado and Melkadida refugee camp), Tigray Regional State (field office in Shire and Mekelle), Oromia Regional State (field office in Harar), Amhara and Addis Ababa. In Ethiopia, ZOA works with Internally Displaced People (IDPs), host populations, persons with disabilities, returnees, and a large population of refugees who fled a combination of violence and drought in Somalia, South Sudan and Eritrea. 

Your challenge 

He/she is responsible for the manage  and delivery of an efficient and effective logistics activities  at the Gambella Program  office. He/she is also responsible directing tasks, making sure materials procured comply with estimated costs and arrive on the job sites in accordance with the project schedule.

DETAILED RESPONSIBILITIES AND TASKS:

PROCUREMENT

• Prepare and maintain annual procurement plan based on approved project procurement needs;
• Check and process and follow  all procurement  of Program Manager for the field facilitate country office level procurement for material/equipment not available locally;
• Responsible for the procurement of all assets for Gambella Program  Office;
• Oversees the importation of goods and services;
• Offering program office Operation Officers technical advice on procurement activities
• Follow and manage the staff working in the department logistic officer, storekeeper, drivers and security guards.

LOGISTICS        

• Conduct periodic vehicle performance and maintenance analysis for all Gambella Program  Office vehicles;
• Collect, reviews and maintains Gambella Program  Office assets register;
• Produces and maintains an up-to date supplier database and price list for easy access to the required information that would ensure prompt procurement goods and materials for program activities;
• Ensures Fixtures, fittings & utilities for expatriate staff are provided to ensure that they are well-settled for work without complaints about their living conditions;

CONTRACT ADMINISTRATION FOR CONSTRUCTION

• Ensure all Construction projects are managed as per the approved Contract management process
• Ensure pre-qualified contractors are in place
• Ensure project Payment request and monthly project update reports are submitted timely to the finance department
• Ensure provisional and final acceptance of completed projects are carried out and send status update report to the finance department
• Ensure performance bonds are recorded and monitored for expiration period
• Ensure contract administration templets are used as a standard format for reporting and management of construction projects sent by the Country Office to the field offices

WAREHOUSE AND DISTRIBUTION MANAGEMENT

• Insure warehouses are managed as per warehouse and distribution operation tools such as the use of Bin Card, Stock Card, GRN, GIN etc.·        
• Facilitate the Annual inventory count in according to the Inventory count guideline and submit reports timely
• Ensure Periodic physical verification of stock items to ensure the existence and accuracy of stock keeping records
• Ensure the most valuable goods and items are kept under lock and key
• Ensure obsolescence and wastage are minimize by keeping acceptable inventory levels
• Lead segregation of inactive and obsolete stock items in in the Program Offices annually, submit list of obsolete items with recommendation for appropriate decision making as per the approved policies

Contacts:

External Contacts

• Business partners
• Suppliers and contractors
• Local Government & wider community.
• Partner organization/beneficiary etc.

Internal Contacts

• Area Manager
• Finance
• Logistics Officers
• Operations Team (Finance, HRs & IT)

Your Total Rewards package at ZOA

1.    Compensation

Competitive salaries and financial security – we know how important these are to you and your family.

• Salaries that match the local market and we pay you in EUR.
• Annual salary review based on the cost of living in your location/Ethiopia.
• Annual Salary increase based on annual performance review

2.     Allowances

• Transportation allowance:  ETB 5,000  per month.
• Airtime Allowance: We provide data and airtime to enable you to conduct your work outside of the office.
• we provide a closed user group so you can speak to your colleagues at no cost.
• Food Allowance: we provide lunch daily at our offices, ZOA pays 600 ETB per month and staff contribute 400 ETB per month.
• Severance payment: one month’s salary for an extra service year.
• Hardship Allowance: If you are working in identified places as a remote and hazardous by the government, you will be entitled 20-40% additional allowances of their basic salary. Therefore, we provide 40% hardship allowance to ZOA employees working in Gambella, Dollo Ado and Shire field offices.
• Transfer Allowance: We provide transfer allowance of 10,000 ETB If, in case of you permanently shift or transfer to a new programme area.

3.     Paid Leave

We recognize you have priorities outside of work.

• Our flexible paid time off package gives you the flexibility you need.

  • Annual Leave: 20 days of annual leave in addition to public holidays, and you are also granted one extra day for each extra full year.
  •  Enhanced Maternity Leave provision, 4 months
  • Paternity Leave 5 working days.
  • Rest and Recuperation (R&R): We provide you 5 working days for every consecutive 12 weeks of work R&R leave to unaccompanied staff who work away from their permanent place of residence to spend time with their family. Therefore, ZOA provides R&R leave for its employees who work in the program offices in Somali, Gambela, and Tigray regions.

  4.    Insurance

   Provident Fund  + Pension: : 32% (22% from ZOA and 10% from You.
   Life insurance  
   Medical Insurance: We also covers your dependents, and your medical expenditures are covered by ZOA up to 100% of each invoice, up to a defined maximum refunded amount of Br 200,000 ETB  per annum.
   

  5.    Wellness

  We care about your health and wellbeing. We offer a comprehensive health package and initiatives to support your wellbeing.

• Covid-19:  free vaccination and PCR test
• We have established a social committee in every region.

Learning & Development

• Professional development programme and support with funding for a relevant qualification.
• Study/exam leaves
• Training and coaching   module

Educational Qualification and Experience

• BA degree in supplies chain management or other logistics supply Management fields
• A minimum of 5 years proven and relevant work experience in emergency programs in an INGOs
• Demonstrated leadership ability to inspire and empower others
• Integrated knowledge and understanding of practices, systems, procedures

Other Requirements

• Commitment to and understanding of ZOA’s aims, values and principles Commitment to the vision and mission of ZOA Relief Hope Recovery;
• Excellent Oral and written English communication skills
• Planning and organizing
• Loyal and confidential
• Ability to work in a team environment
• Strong interpersonal and communication skills and the ability to work under pressure
• Excellent computer skills and in-depth knowledge of relevant software such as MS Office Suite and project management software
• Knowledge of standard office administrative practices and procedures
• Knowledge of major donors relationship management and requirements

VALUES: 

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving results in line with ZOA core values;
• Good knowledge of CHS and capacitate partners to work in adherence to CHS;
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved;
• Creates a managerial environment in-country to lead, enable and maintain our culture of child safeguarding.

Ambition:

• Sets ambitious and challenging goals for self;
• Widely shares personal vision for ZOA, engages and motivates others;

Future oriented, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with own team, colleagues, members, donors and partners;
• Values diversity, sees it as a source of competitive strength;
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions;
• Willing to take calculated risks.

Integrity: 

• Honest, encourages openness and transparency;
• Always acts in the best interests of children.

711.43

Lien