MONITORING AND EVAULATION OFFICER – (Re-advertised) – CARE Ethiopia

CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality, and we seek dignity for everyone every day and during times of crisis.  These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world.  Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe.  Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us.

I JOB SUMMARY:

The uplift her project aims to contribute to the improved health and well-being of the most vulnerable adolescent girls in Ethiopia, in particular Schools and adolescent girls and boys in the Oromia region by addressing the drivers of gender inequality and contributing to the reduction of poverty through economic empowerment. The project will be implemented in 12 woredas of the east and west Hararghe zones of the Oromiya region.

The purpose of the Monitoring and Evaluation officer position is to ensure the Uplift HER Project data collection, compilation, and documentation of implementation progress, lessons, and project-level data. The M&E officer monitors the quality of field-level data and ensures proper reporting. She/he will oversee the monitoring, evaluation, analytics, and reporting of performance and results of the project. She/he will oversee the data management of direct service participants of the project.  She/he will lead activity, output, and outcome efforts to strengthen monitoring and evaluation, and performance reporting within the operational area of the project.

S/he will provide management, field visits collaboration/networking, and technical support to project staff under her/his supervision (Facilitator For Empowerment), monitor progress against plans, and report against agreed schedules. The post holder will ensure the project receives technical and operational support to ensure quality programming and intended impact. S/he will support documentation of learning for wider organizational use and will support partnerships and accountability measures at the implementation woreda level. This position reports to the Learning, Design, and Measurement (LDM) manager and project manager

II. RESPONSIBILITIES AND TASKS: 

Job Responsibility #1: Monitoring, Evaluation, and Reporting (30% of time)

• Capacitate and guide the project staff in M&E concepts, purpose, and tools,
• Assists field staff particularly front-line staff of the project in developing regular data collection format, in field supervision, and database maintaining, analyzing, and interpreting data, and ensuring forward accountability to the community and learning.
• Assists and conducts project monitoring and supportive supervision at operational sites of the project.
• Assists and conducts joint monitoring and coordination meetings with zonal and woreda stakeholders.
• Conducts and participates in data quality assessments and validation.
• Assists and participates in project bassline evaluation, mid-term evaluation, end-line evaluation, outcome survey, and other project start-up surveys and assessments.
• Assists and leads the monitoring system of the project’s direct beneficiaries /participants. 
• Provides regular support for direct beneficiaries/participants services data collectors and providing feedback.
• Assists project staff in reviewing and revising project M&E plan and indicators as required.
• Leading the role for the preparation of the dip implementation plan of the project and breaking down for each operational Woredas.
• Provides reporting feedback to CARE project staff
• Assists the project staff in interpreting project data;
• Assists, in preparing and submitting government reports.
• Assists the project staff of CARE and Implementing partner in understanding activity/output/outcome project level data.
• Organizes participatory monitoring events along with the facilitator’s partners and communities.
• Participates in project performance review meetings at different level
• Collects and provides information and technical support in the preparation of quarterly or biannual reports.
• Ensures the implementation of project performance monitoring plan (PMP) /framework.
• Ensures consistency of information in different reports
• Participates in the formulation and revision of different reports and plans
• Document best practices (case stories, rolling profile, learning brief, most significant changes, etc.) which can be shared to CARE staff and donors
• Introduce and ensure the functionality of Feedback and Accountability Mechanism (FAM).
• Establish close communications with all project staff and other stakeholders.

Job Responsibility #2: Program Progress Tracking (25% of time)

• Supports and produces monthly, quarterly, semiannually, and annual project tabular reports by reconciling with the narration reports.
• Analyzes plan versus achievements of the project and identifies justifications for under-achievements or over-achievements.
• Provide on-site written feedback for the project staff related to M&E.
• Ensure the project monitoring data is stored appropriately.
• Identifies indicators which are reliable for data quality assessments.
• Ensures all project staff use the same and latest versions of data collection and reporting forms.      
• Ensures cross-cutting issues such as gender and age are effectively addressed/ mainstreamed in all project implementations as part of ensuring accountability.

Job Responsibility #3: Data/Information Management (30% of the time)

• Develop project database.
• Ensures effectiveness and adequacy of systems to track the flow of project information
• Assists project staff in reviewing M&E indicators as required.
• Ensure that data collected is sex and age-disaggregated.
• Maintains M&E-related documents of the project at the field office;
• Collaborate with M&E staff to identify ways to make data more useful and accessible to teams.
• Support in updating the project information system regularly.
• Assists direct participant targeting, recording, and reporting.
• Provides Village Saving and Loan Association (VSLA) data on the CARE standard system.
• Provide training on quarterly Rolling profile collection, case stories development collection, SAA, girls group discussion participants status recording, and documentation Group discussion.
• Ensures effectiveness and adequacy of systems to track the flow of information on input utilization and project participation, including the process of beneficiary selection and project prioritization.
• Ensures all the data of the project is collected, cleaned, stored, reported, and documented properly.
• Verifies and assesses data as planned in the PIP and ensures the project and partner staff receive regular feedback on the quality of their submitted forms or reports according to the guidelines (i.e., accuracy, completeness, and timeliness).               
• Updates the program information system regularly.

Job Responsibility #4: Capacity Building (15% of the time) 

• Assists the field project staff in organizing cross-learning visits/learning workshops/ review meetings/campaigns.
• Compile and share project-related data among project staff
• Coach and mentor, the community facilitators and project officer on how to capture the project data.
• Assists the field program staff in organizing M&E-related capacity building workshops/training for stakeholders and indirect participants of the project.
• Compiles and shares project-related data among field office staff.
• Coach and mentor, the front-line staff on how to use and handle apparatus/tablets for data collection.

Job Responsibility #5: Knowledge Management (7% of the time)

• Assists and conducts learning assessments and produces learning briefs and other knowledge management products.
• Assists and produces success stories, rolling profiles, and most significant change stories.
• Organizes and participates in learning events and experience-sharing.

Job Responsibility #6: Performs other duties as assigned (5% of the time )

III. PROBLEM-SOLVING (Thinking Environment)

• Levels one and two of problem-solving apply to the incumbent. The incumbent involves with daily routine activities, she/he also uses interpolative skills to pick and choose the right solution to address given problems. 

IV GENDER EQUALITY

• Understanding and demonstrating commitment to the importance of gender, youth, and social inclusion issue
• Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding),

A EDUCATION/TRAINING

Required:

• Bachelor’s degree in social science, health science, Statistics, monitoring and evaluation, or other related fields.
• Knowledge of statistical software.

Desired:

• Job-related experience and maintaining program databases, generation of data, and qualitative and quantitative data analysis skills.

B EXPERIENCE:

Required:

• 3 years of relevant experience with the first degree or 2 years of relevant experience plus post graduate degree.

Desired:

• NGO experience.

C TECHNICAL SKILLS

Required:

• Well organized, which gives attention to detail, and has some analytical skills.
• Computer skills particularly Microsoft Word, Excel and PowerPoint, SPSS, ODK, IP Info, STATA.
• Good oral and written communication and interpersonal skills.
• Firm belief in teamwork, gender equality, participatory approach, and sustainability.
• Proficiency in English and local language, both verbal and written.

Desired:

• Utilizing programming and statistical software (such as SPSS) to compile data and information for various systems and knowledge of basic monitoring and evaluation and research tools.
• Job-related experience and maintaining program databases, generation of data, and qualitative and quantitative data analysis skills.
• Experience related to data collection platforms like KOBO.

V. COMPETENCIES

• Respect, accountability, courage, excellence, analytical ability, initiating action, interpersonal skills, developing teams, decision making, information monitoring, facilitating change, proactive problem solving, planning, and organizing.

VI. CONTACTS/KEY RELATIONSHIPS.

• The M&E officer will have working relations with the Project officer, Facilitator for Empowerment and Project Manager, partner, and other CARE staff in respective woredas and projects.

VII.  WORKING CONDITIONS AND LEVEL OF TRAVEL REQUIRED

• Two positions are required for the project and one of the positions is based at Chiro, Each position requires 25 – 30% of travel to the respective intervention Woredas/Kebeles of  West Hararghe Zone (Mieso, Chiro, Shanan Dhugo, Gemechis, Gumbi Bordode, and Doba).