Cashier/Storekeeper – Path Ministries International
Accounting and Finance, Admin, Secretarial and Clerical, Inventory and Stock
Path Ministries International
PATH has been working in eastern Africa since 2002, aiming to rescue and restore orphaned children living in the harshest places. We accomplish this by partnering with families and community leaders to eliminate extreme poverty by addressing vulnerabilities, providing education, and creating opportunities to empower those who have been forgotten.
Our programs include: 1) Education: we provide a complete educational package for the most vulnerable children, including school sponsorship, provision of uniforms, shoes, and backpacks, provision of school supplies and scholastic materials; 2) Health and Nutrition: we provide a feeding program once a week that ensures the children are receiving a meal of high nutritious value, we provide a medical coverage package for the children; 3) Mentorship/Leadership: we provide a mentorship program for the children which aims to raise the children as leaders through teaching them ethics, leadership, teamwork, and proper hygienic practices; 4) Women’s Business Training and Empowerment.
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Make all payments with a proper payment request form and through/with original invoices and/or approved e-mails
- Make sure all invoices and other payment initiating support documents are original, free of cancellation, and readable
- Assist the accountant in replenishing all finance-related documents on time, ensuring that records show up-to-date balance, and ensuring that the cash-count always matches the register balance
- Ensure that all externally generated invoices have VAT receipts unless specifically justified and approved by superior, before payment is incurred
- Check that all financial documents are reviewed and approved before payment is affected
- Keep records of all amounts paid and received by stamping PAID & RECEIVED to avoid double payment
- Make sure cash receipt voucher is not issued for inter-account transfers (i.e. transfer from bank account to petty cash account for replenishment)
- Assist accountant with bank reconciliation queries at the end of every month within the reporting deadline limit
- Assist accountant with petty cash account reconciliation at the end of every month
- Assist accountant on monthly cash count, immediately communicating and reporting for any cash short or cash over to accountant is MANDATORY
- Ensure files are kept and maintained
- Maintain all necessary information of the assets in detail.
- Ensure inventory remains accurate and up to date.
- Provide help in receiving, recording, storing, and issuing purchased materials.
- Support in receiving and recording of Goods Received Note (GRN) and store in their correct manner and accordingly in the storing.
- Accept/receive the approval of authorized person’s order before handing over or taking out materials, items etc.
- Accept and maintain working documents, and formats to be used for receiving and issuing of store items as well as reporting of store movements.
- Check that requisitions are properly filled, verified and goods received are in accordance with voucher requisitions.
- Participate in cyclic counting of all inventory items in the store, and periodically check records against stocks held, and submit reports to the immediate supervisor accordingly.
- Work to ensure that all items in the store arranged as the same assets are placed in the same location on each similar type of assets.
- Prepare periodic performances reports and submit it to the immediate boss on time.
- Perform other related tasks as per the supervisor’s request.
Personnel Specifications
Diploma in Accounting or related field
2+ years’ experience
Ability to understand and respect the cultural, religious, and political environment and to work well with staff and local authorities in a diplomatic manner
Good interpersonal skills and team player with sensitivity to cultural diversity
Competencies
Ability to plan own work, set priorities, complete work under pressure or when faced with competing demands
Familiarity with Microsoft Office Suite, especially Excel
4000
