Finance Assistant -Short Term Technical Assistant (STTA) – Dexis Consulting Group
Accounting and Finance
Dexis Consulting Group
BACKGROUND
Dexis Consulting Group is a for-profit company founded in 2001 to strengthen management systems for the U.S. Government across developing economies. Dexis provides monitoring and evaluation, program management, institutional support, project implementation, and training solutions to address some of the world’s greatest challenges. Dexis is the implementing partner for the USAID/Ethiopia Support Program (ESP), currently in its third year of implementation. The program supports activities that aim to build an enabling environment for inclusive and peaceful national consensus processes by strengthening intra- and inter-group relationships and actions, advancing inclusive and constructive public discourse, and mitigating mis/disinformation and hate speech.
POSITION SUMMARY
The STTA Finance Assistant will support the Amhara Grants Management Unit (GMU) by functioning as an extension of the ESP Finance Team in operational areas of the Amhara region. The Finance Assistant will receive technical direction and guidance from the Amhara Finance Officer in overall and day-to-day functions.
REPORTING & SUPERVISION
The STTA Finance Assistant will report to the Amhara Finance Officer and will work closely with other members of the Amhara GMU.
PRIMARY RESPONSIBILITIES
§ Under the direction of the Finance Officer, travel to field operations locations to make payments to activity participants
§ Upon receiving instructions and guidance from the Finance Officer, collect all necessary hardcopies of invoices and other documentation from activity event participants and/or vendors
§ Support the Finance Officer in updating the program’s bank balances and reconcile accounts on a monthly basis
§ Support the Finance Officer in closing accounting transactions on the last day of each month
§ Respond promptly to finance/accounting questions or concerns from the Bahir Dar office
§ Verify vendor and subcontractor invoices and make sure all supporting documents are received and are correct; Under the guidance of the Finance Officer, monitor vendor balances
§ Under the guidance of the Finance Officer, issue and send payments to vendors and beneficiaries
§ Process travel advances to Amhara GMU members and follow up on outstanding balances
§ Verify and process expense reports from Amhara GMU members
§ Support the Finance Officer in producing financial reports for the Addis office and/or Home Office
§ Maintain electronic and hard copies of all accounting documentation
§ Support the Finance Officer in updating all financial transaction data daily in QuickBooks
§ Under the guidance of the Finance Officer, verify, allocate, post, and reconcile transactions
§ Produce error-free accounting reports and present their results
§ Assist the Finance Officer with pipelines for activity expenditures; Support the Finance Officer in updating bank balances and reconcile accounts on a monthly basis
§ Under the guidance of the Finance Officer, facilitate and organize training for activity participant payments in coordination with bank representatives
§ Other duties as assigned by the Finance Officer
Required Skills & Qualifications
§ Bachelor’s degree or equivalent university degree in finance, accounting, or a relevant field
§ At least five years of relevant work experience
§ Expertise in accounting and financial management for a USAID or other donor-funded program preferred
§ Ability to prioritize and manage a high-volume workload in a fast-paced work environment required
§ Strong written and oral communication skills required
§ Ability to work as part of a cohesive team unit required
§ Proficiency in MS Word, Excel, and other basic computer applications required
§ Fluency in written and spoken English and Amharic required
