Secretary II – Ethiopian Kale Heywot Church Development Commission, Head Office Addis Ababa
Admin, Secretarial and Clerical
Ethiopian Kale Heywot Church Development Commission, Head Office Addis Ababa
Duties & Responsibilities
- Maintain executive agenda and assist in planning appointments, board meetings, keep minutes be signed by participants
- Coordinate meetings conducted in the office of the Commissioner
- Receive and screen phone calls, responds to the caller or present to the Commissioner if it is beyond her scope
- Handle and prioritize all outgoing or incoming correspondence (e-mail. letters, etc.)
- Give or receive appointments for people who want meet and discuss with the Commissioner
- Let people contact the Commissioner as per the prior arrangement or appointment
- Handle confidential documents ensuring they remaining secure
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Monitor office supplies or efficient utilization and send purchase request as necessary
- Handle office equipment with due care and inform for appropriate professional for maintenance
- Prepare letters, memos and other correspondences
- Execute other additional duties as ordered by the Commissioner
Reports to: EKCDC Commissioner
Qualifications
- Excellent computer skill
- Language fluency both in English and Amharic (verbal and written)
- Highly organized and good planner
- Able to work well under pressure to meet deadlines.
- Efficient in time management
- Good at architecting formal communication letters in both language
- Good understanding on general office management skills
Education:
- BA Degree or Diploma in Secretarial Science and Office Administration from recognized college
Experience:
- A minimum of 4/6 years of work experience in similar position
