Reception / Executive Assistant – Dr. Senait Dental Clinic
Admin, Secretarial and Clerical, Business and Administration, Management
Dr. Senait Dental Clinic
Dr. Senait Dental Clinic opened in Addis Ababa in 2016 under the direction of a highly trained and reputable dentist, Dr. Senait Habte, who studied at the world class Tufts University School of Dental Medicine, in Massachusetts, USA. Born and raised in Addis Ababa, Dr. Senait went to the US to pursue higher education. After receiving her Bachelor of Science degree at Indiana-Purdue University Indianapolis (IUPUI), in Indianapolis, Indiana, Dr. Senait engaged in medical research as a McNair Scholar before going on to earn her Doctor of Dental Medicine degree at Tufts University. Dr. Senait practiced dentistry in the US before relocating to Ethiopia with the goal of offering a high-standard, state-of-the-art dental care services in her home country. Dr. Senait Dental Clinic is dedicated to a totally comprehensive dental care approach that focuses on promoting health, rather than just treating the disease. Our goal is to provide a high level of expertise and service to adults and children alike in a comfortable and pleasant professional atmosphere using state-of-the-art technology, equipment and supplies. The Clinic employs cutting edge methods and aims to continuously update the practice to give its patients the highest level of care.
MAIN DUTIES AND RESPONSIBILITIES:
- Greet and welcome guests as soon as they arrive at the office
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Provide basic and accurate information in-person and via phone/email
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Order front office supplies and keep inventory of stock
- Update calendars and schedule meetings
- Arrange travel and accommodations, and prepare vouchers
- Keep updated records of office expenses and costs
- Preparing reports, memos, invoices letters, and other documents.
- Handling basic bookkeeping tasks.
- Filing and retrieving the clinic’s records, documents, and reports.
- Reading and analyzing incoming memos, submissions, and distributing them as needed.
- Performing office duties that include ordering supplies and managing a records database.
- Opening, sorting and distributing incoming faxes, emails, and other correspondence.
- Perform other clerical receptionist duties such as filing, photocopying and transcribing.
Replaying User Comments on Our Company’s Website and Other Social Media
Education & Experience
- BA degree in Office Management, Secretariat science, Business Administration Management or related fields of study.
- 3 or more Years’ Experience
Skills
- A proactive approach to problem-solving with strong decision-making skills.
- Professional level verbal and written communications skills.
- Proven work experience as a Receptionist, Front Office Representative or similar role
- Proficiency in Microsoft Office Suite
- Professional attitude and appearance
- Excellent organizational skills
