Project Coordinator- Integrated Health Systems Strengthening (I-HSS) Project – Amref Health Africa
Business and Administration, Development and Project Management, Economics
Amref Health Africa
Although Amref Health Africa has been formally registered in Ethiopia in 1998, a full-fledged country program was started in 2002. Since then, the country program has grown from one project in Addis Ababa to over 20 projects in five regions (Addis Ababa, Afar, North Shewa, Oromiya and Southern Nation, Nationalities and People Region). Amref Health Africa Health Africa, Ethiopia is working in health development with the motto of lasting health change in Africa.
About Integrated Health Systems Strengthening (Hss) Project
Integrated Health System Strengthening Project is a Bill and Melinda Gates Foundation (BMGF) investment co-designed with Amref Health Africa and MOH to support the design and implementation of a platform mechanism/s for health systems strengthening for primary health care (PHC) in Ethiopia. The focus of this investment is primarily at the subnational level (regional and district) with links to national efforts. The design will focus on integration of key HSS pillars – e.g., Human Resources for Health (HRH), Health Care Financing (HCF), Data, and Leadership and Governance – to support PHC administrators and managers toward optimizing health systems for improved service delivery.
Job Purpose
Amref Health Africa is seeking to hire a project coordinator for IHSS Project who will be in charge of assisting the HSS Senior Director, and MEL and Program Implementation Directors as needed in organizing the HSS project. This task involves monitoring project plans, schedules, work hours, budgets, and expenditures, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner.
Duties and Responsibilities:
- Act as the point of contact among HSS Senior Leadership, staff and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Make travel and accommodation arrangements for HSS Senior Leadership
- Rack daily expenses and prepare weekly, monthly or quarterly reports
- Act as an office manager by keeping up with office supply inventory
- Format information for internal and external communication – memos, emails, presentations, reports
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
- Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
- Organizing, attending, and participating in stakeholder meetings and take minutes during meetings
- Documenting and following up on important actions and decisions from meetings.
- Preparing necessary presentation materials for meetings.
- Ensuring project deadlines are met.
- Providing administrative support as needed.
- Undertaking project tasks as required.
- Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
- Assess project risks and issues and provide solutions where applicable.
- Ensure stakeholder views are managed towards the best solution.
- Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
- Create a project management calendar for fulfilling each goal and objective.
- Help in developing a robust risk management, which involves identifying and planning for potential risks.
Academic and Professional Qualifications:
- Bachelor’s degree in economics, business or related field of study.
- Exceptional verbal, written, and presentation skills both in Amharic and English.
Experience:
- Three years of experience in global management firms or related industries.
- Ability to work effectively both independently and as part of a team.
- Ability to conduct team health checks using tools like teammeters, team barometers to institute agile team management
- Ability to use technology to conduct and analyze team satisfaction surveys
- Experience in Professional Development (PD) of individuals and teams.
- Ability to trouble shoot common IT technical glitches.
- Ability in modernization of offices through digitalization and experience in modern office operations.
- Competency in Microsoft applications including Word, Excel, PowerPoint and Outlook.
- Knowledge of file management, transcription, and other administrative procedures.
- Ability to manage time and tasks efficiently
- Ability to work on tight deadline
Skills and Competencies:
- Committed to high standards and continuous improvement
- Good influencing and interpersonal skills with people at all levels
- Confident and comfortable to challenge senior stakeholder thinking
- Ability to operate in a high-pressure environment with conflicting priorities and tight timelines
- Ability to speak and present proposals with conviction
- Resourceful, creative, and innovative approach to work
- Collaborative nature of working across different teams
- Ability to effectively prioritize and plan work
- Good negotiation skills with the ability to navigate and relate at all levels
- Ability to effectively resolve conflicts
- An analytical mindset, attention to detail and problem-solving abilities
- Be solution focuses
- Ability to build rapport and credibility with stakeholders
