Project Coordinator – Development for Peace Organization (DPO)
Management, Natural Sciences
Development for Peace Organization (DPO)
Development For Peace Organization (DPO) is one of the Non-Governmental Humanitarian organizations. DPO is implementing various Humanitarian projects in both Emergency and Development settings in the Different Regional States of the country.
Development for Peace Organization (DPO) is an Ethiopian civil society organization established in 2020 with a mission of striving to meet the humanitarian and developmental needs of societies regardless of race, color, religion or cultural background. The organization is legally registered to work in Ethiopia (Reg. 5164), South Sudan (Reg. 4178), Kenya (OP.218/051/22-400/12732 and Somalia (Reg. NGOD/Moifar0422/022); it is also processing its registration in Yemen.
Roles and Responsibility
Under the direct supervision of the Country Program Director, the Project Coordinator will lead the DPO Borena Zone Humanitarian response intervention, actively lead project implementation & engaged in emergency assessment, proposal developments, response planning and response set up, reporting, team management, monitoring and post intervention assessment, facilitating trainings, team development & capacity buildings and coordination & representation of DPO in humanitarian coordination. Manage the implementation of WASH, Protection and Agricultural projects in Borena Zone. Task Forces and WASH cluster in the region and at the Zonal levels where DPO has presences in Humanitarian response projects/programs.
Generic Responsibility
The essential functions of this position include, but are not limited to:
- The Regional Field Coordinator – is responsible for running and supervising WASH, ES/NFI and other project activities, and protection activities at all stages of the project management cycle.
- He/she is also responsible for accomplishing the project objectives, outcomes and activities including WASH, ES/NFI and Other project implementation are undertaken in a professional manner as per the standard design, specification and guidelines of the project.
- The FC ensures the overall success of the project by making sure the project team completes the defined activities while adhering to internal standards and contractual obligations; and that the project is completed on time, within budget and with acceptable quality.
- The Project Coordinator will work closely and lease with the other project managers for other sectors, government health structure including the Regional/Zonal/Woreda DRMC/Water/health Bureau, other implementing agencies, other concern teams and the community.
- He/She is charged to ensure collaboration with all the relevant stakeholders at all levels of the project implementation; kebele, Woreda and at the regional level.
- The Project Coordinator is equally charged with capacity building and mentoring of staff; humanitarian needs identification through monitoring of the evolving situation; context analysis to contribute to the development of future programs
Technical Support
- Take part in multiagency field assessments (seasonal, rapid) and quick need assessment in the event of an emergency in collaboration with Addis and field team as well as with partners.
- Prepare MoU and government project agreements and facilitate the signing of the project document.
- Assist DPO Ethiopia Humanitarian response/Program Team and field offices in surveys, assessment, response planning, in implementation and monitoring of emergency responses.
- Organize, lead emergency operations and assessments in the field, assist in hiring field (if any) staff, locating office and set up emergency response in new areas when needed.
- Direct implementation of WASH, and ES/NFI projects in collaboration with partner and local government.
- Support Humanitarian response team in the intervention areas and implement quick responses for brief period as required.
- Facilitate emergency response capacity building trainings and workshops for DPO and partner staff.
- Engage in preparation and review of emergency response proposals.
- With guidance from Head of Programs, assist the DPO emergency preparedness planning.
- Assist in set up, implementing and monitoring of beneficiary feedback mechanism.
- Support and follow up on preparing BOQ of materials and labor for hardware activities including water scheme rehabilitations, new water scheme developments, sanitation facilities and other infrastructures under Humanitarian response projects.
- Monitor and make sure that all Humanitarian response interventions are done with in the required qualities and time frame.
- Provide technical support for other departments as required.
Grant, Budget and procurement Monitoring and Management
- Take the lead in the preparation of proposals, CN, wok plans, procurement, and spending plans in collaboration with the Program/Humanitarian response team and other departments.
- Assist in tracking and review of spending of Humanitarian response interventions in the field in line with original plan, and burn rate goes in line with the activity implementation progress and take actions timely.
- Lead the project monthly Budget Vs Actual review meetings and ensure the action points assigned for DPO partners are addressed, tracked and reported on time.
- Assist in tracking of emergency distributed items and utilizations in different disaster affected communities and construction sites including full documentation.
Proposals, Monitoring and reporting:
- Collect, Compile and share all required internal (weekly progress updates, monthly progress reports, monthly management reports, intervention trackers, indicator trackers) and external reports including (Donor and government quarter, annual and terminal reports), 4W matrixes (WASH, Protection, ES/NFI etc.), and assessments reports to the required body in their due date.
- Assist the national Program/Humanitarian response team in the review of proposals from partners as per the requirement and standard, in making technical monitoring visits and track of their progress when needed.
- Take the lead in the development of the direct intervention proposals and assist the field team and program unit in drafting proposal and ensure the government agreement MoU for each project are signed with relevant regional government Bureaus on time.
- Participate and assist in the implementation and monitoring of DPO direct interventions and sub granted projects.
- Properly facilitate DPO Ethiopia, government and donor monitoring visits and project evaluations.
- Conduct frequent field monitoring visit of the Humanitarian response projects and provide feedbacks and remedial action in timely manner.
- Closely work with MEAL team on the project indicator tracking, conducting of different assessments and collection and addressing of client feedbacks.
Representation, Coordination and Working Relationship
- Build strong work relationship with DPO partners, field staff and Addis program and operation staff, government and other partners.
- Work closely with DPO Ethiopia field Humanitarian response team, implementing partners, program and other units for increased integration and team work.
- Regularly, represent at regional and Zonal WASH, Protection, ESNFI, Cash cluster Coordination and other relevant emergency coordination forums with NGOs, UN agencies, government.
- Bureaus in regions and share updates on this and emergency situations to supervisor.
- Assist the woreda clusters/focal in assessment, preparation of guidelines, other technical documents etc.
- Organize and Share regular DPO update to the WASH, Health, Nutrition, Protection, Agriculture, Shelter/NFI, Agriculture, including 4W matrixes.
The Regional Field Coordinator shall take any additional responsibilities as requested by his/her supervisors, Head of Program and other departments.
Required number: 01 (one)
Report to: Program Director
Generic professional competencies:
- BSc/BA or MA/MSc in a related field of studies from a recognized University.
- Minimum of 6 years of experience, preferably in an NGO setup
- 3 years of management experience on Humanitarian response of WASH, Shelter/NFI Agriculture and Protection Programs.
- 2 years’ experience in managing and coordinating multisectoral programs/projects.
- Previous coordination experience on multi sectors intervention.
- Knowledge and understanding of current contexts and management of emergencies.
- Excellent written and oral communication skills.
- Strong communication, networking, and representation skills.
- Self-motivated, honest, and highly responsible.
- Ability to work as part of a team as well as to work autonomously when required.
- Have excellent skill in coordination and integration with external stakeholders
- Good command of spoken and written English as well as the local language.
Skills required
- Proven management experience
- Good project management skills. Ability to plan, organize, and supervise implementation of Agriculture
- Thorough knowledge and understanding of current contexts and management emergencies in Ethiopia
- Experience in leading emergency response team and implementing emergency response and development multi sector interventions in local community context at stretched geographic locations
- Ability to work under pressure, long working hours and with high workload;
- Self-motivated, energetic, honest, highly responsible, and punctual;
- Ability to work as part of a team as well as to work autonomously when required;
- Very good at computer skill- Microsoft Office (Word, Excel, Power Point and e-mail),
- Ability to organizing and facilitation of trainings.
- Skills and experience in staff management, budget management and building effective teams.
- Have good skill on coordination and integration with government actors and other partners.
- Have good report writing skill.
- Good command of both spoken and written English and local language of the area is plus
- Knowledge with regional contexts is an added advantage
As per the organization Scale
