Program Officer – Jhpiego Ethiopia Country Office
Development and Project Management
Jhpiego Ethiopia Country Office
Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University dedicated to improving the health of women and families. It started its work in Ethiopia in 2003. Our experts work in maternal and child health, family planning, HIV/AIDS, cervical cancer prevention and treatment, workforce development, and health systems strengthening.
Result Areas:
Leadership
·Provide guidance and support to ensure timely and effective completion of all program activities as per donor expectation.
· Represent Jhpiego at external meetings as required, demonstrating a thorough understanding of the organization’s technical approaches and capacities, as well as articulating the goals, objectives, activities and current status of the program s/he supports.
Management
· Support the development of project work plans and activity matrices.
· Support the development of project activity budgets in collaboration with technical, finance and M&E teams;
· Track project spending against budgets and make recommendations for adjustments as needed.
· Working closely with finance, develop project activity and financial projections on a routine basis, to support planning and financial oversight.
· Coordinate routine meetings with all team members to discuss project implementation, challenges and solutions.
· Participate in interdepartmental Program, Finance and Operation team meetings to facilitate efficient operations and program management; Pro-actively provide practical solutions for any challenges faced.
· Coordinate the process of developing scopes of work, budgets and other information required to develop project and other technical contracts, including consultant agreements, MOUs, technical service contracts, etc.
· Provide coordination for routine aspects of program management such as international travel, translation of technical documents, procurement, etc
· Provide management support to sub grantees to ensure completion of activities as per approved work plans, including ensuring that they receive the technical, programmatic and financial capacity building required to implement activities and manage funding received.
· Monitor the implementation of sub-agreements, coordinate regular meetings with Subgrantee staff, review reports and follow up on deliverables and invoices to ensure that the latter are paid on time.
· Plan and coordinate workshops and training events in collaboration with the technical team. Support effective implementation of events.
· Any other task requested by the Country Director and or project coordinator/ Team Leader
Knowledge Management
· Provide leadership and coordination for the development of program reports, including collecting required report inputs, drafting or editing reports, and developing additional documentation required such as success stories, etc.
· Working closely with the knowledge management and communication officer, ensure that all project documents, reports, technical resources, training packages, etc are branded and systematically filed and made easily accessible to all staff. Also assist to post relevant documents on the Jhpiego website.
· Support project teams to disseminate project reports and results to appropriate audiences; Ensure appropriate information sharing within the technical and program teams, and with the M&E and Finance and Administration teams.
· Assist the knowledge and communication specialist in developing project related communication materials.
Monitoring and Evaluation
· Support M&E team to develop and track indicators for the relevant project.
· Coordinate the development and follow-up of program learning agendas.
Communication and Business Development
· Develop and maintain excellent relationships with colleagues in the MOH, MOWSA, World Bank, regional partners and stakeholders.
Required Qualifications
· BA degree with five to six years’ work experience in program planning, budgeting and management is required; degree in specialized field of Business Administration, Sociology, Community Development, Public Administration, and technical experience in a health program is desirable.
· Excellent verbal, writing and presentation skills
· Computer proficiency in MS Applications including Excel, MS Word and Power point.
· Fluency in writing and listening English.
Abilities/Skills:
· Excellent communication and interpersonal skills; Proven ability of working as part of a multi-disciplinary team.
· Ability and willingness to gain a basic understanding of project technical approaches and strategies as it relates to program management.
· Ability to interact skillfully and diplomatically with stakeholders.
· Willingness and ability to travel outside duty station
· Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform.
· Comfortable with a team approach to programming and ability to manage several major activities simultaneously.
· Ability to work proactively, organize and manage own work and assist others to do the same.
