Procurement and Logistics Officer – FH Ethiopia
Logistics, Transport and Supply Chain, Management, Purchasing and Procurement
FH Ethiopia
WHO WE ARE
Founded in 1971, FH Association (“FHA”) incorporated in Geneva, Switzerland, operates programs in over 18 countries throughout Africa, Latin America, and Asia. Food for the Hungry (FH) was founded by Dr. Larry Ward based on a simple premise, “If children died one at a time, I can help them one at a time.” Currently FH operates in more than 20 countries in North America, Latin America, Africa and Asia.
While we collectively refer to ourselves as “FH”, international staff should be aware that there are additional “Food for the Hungry” organizations in other countries that also trace their lineage back to the same founder, Larry Ward, in 1971. They collectively call themselves “Food for the Hungry International” or “FHI”. FHA and FHI cooperate on projects together but may not share common governance.
Values: The Heartbeat of FH
Value 1—We follow Jesus. We are ambassadors of Jesus in our thoughts, words and deeds.
Value 2—Our work is relational. We pursue reconciled relationships as a result of grace with
those with whom we work, partner, and serve.
Value 3—We invest wisely and focus on results. We are stewards in God’s Kingdom and strive
to invest all resources to maximize missional impact.
Value 4—We serve with humility. We recognize the dignity of others and put their interests
above our own.
Value 5—We pursue beauty, goodness and truth. In a broken world we are witnesses through our relationships and work of God’s beauty, goodness, and truth.
Vision
All forms of human poverty ended worldwide
Purpose
Together we follow God’s call responding to human suffering and graduating communities from
FH IN ETHIOPIA
Following the 1984 drought induced famine, FH started its operations in Ethiopia by providing food and non-food aid to the famine victims in Northern Ethiopia, and then engaged in sustainable development and humanitarian response activities in Amhara, Benishangul-Gumuz, Oromiya, Sidama, SNNPR and Tigray Regions, sustainably graduating millions of people from poverty and responding to human suffering in Ethiopia ever since.
OUR PURPOSE
Together we follow God’s call responding to human suffering and graduating communities from extreme poverty. Towards this end, FH engages communities on:
Education
§ FH Focuses on increasing access and improving the quality of education in rural and urban settings. We build school facilities including libraries and provide required supplies to attain the goals.
§ FH provides school supplies and dignity kits to the most vulnerable children.
§ FH also address early childhood development (ECD) by building required infrastructure, and availing appropriate furniture and supplies.
§ FH builds the capacity of teachers both in schools and ECD centers in partnership with school communities and education offices.
Natural Resource Management
To protect and rehabilitate degraded environments FH is engaged in:
§ Water and soil protection through physical and biological means
§ FH has planted an average of 20 million seedlings each year in which 144,562 Public Work beneficiaries were involved to plant seedlings on 74 watersheds. In doing so, an estimated 1,200 hectares of land were covered.
§ Nearly one million coffee, fruit and multi-purpose tree seedlings are raised and distributed every year to household farmers to increase income.
Health and Nutrition
Current Health and nutrition program aims to-
§ Improve maternal and child health and nutritional practices among women of reproductive age groups and children under two years age
§ Improve access to nutritious food
§ Improve hygiene and sanitation through developing WASH infrastructure and promotion of community led total sanitation
§ Health system strengthening and
§ Responding to emergency health outbreaks and pandemics
Income Generation and Food Security
§ Construct small scale river diversions and hand dug wells for irrigation at household level
§ Provision of finance for Rural Saving and Credit Cooperatives for easy access of loan to the rural community
§ Cash transfer to the targeted families as a startup capital for small animal raring, petty trade, fattening … to build their assets
§ Organizing and train Self Help Groups, Youth Groups and Water User Groups to boost their economic benefits
§ Introducing Conservation Agriculture both as a food security means and environmental protection
Emergency response
§ Commodity and cash transfer with two objectives:
o Meet emergency food needs of transitory food insecure populations; and
o Protect assets of targeted households (HH)
§ GBV Response & Mitigation
§ Emergency Seed Distribution
§ Emergency WASH (shower, latrine, water system, NFI’s)
§ Emergency Shelter NFI Response
FH Ethiopia is a non-governmental organization engaged in relief and development activities. At FH, we operate under a set of guiding principles we call the “The Heartbeat”. This includes our Values, Vision and Purpose, which serve as the explanation of who we are and how we work as organization. Together we follow God’s call responding to human suffering and graduating communities from extreme poverty. FH Ethiopia would like to invite potential internal and external candidates to apply for the following position:
Position: Procurement and Logistics Officer
Duty Station: Tach Gayint Area program
Duration of Contract: One-year contract, Renewable (with 60 working days probation period)
Closing date: April 9, 2023
Job Summary
Under the direction of the Project Manager, the Procurement and Logistics Officer (local purchase, Transport, Fleet & Accommodation) will be responsible in facilitating and coordinating Purchasing, transportation, ensuring the smooth movement, maintenance, and planning of all purchasing & vehicles operated by FH Ethiopia in the project area including accommodation arrangements to FH Ethiopia staff and guests arriving for field visits.
Principal Responsibilities
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● Maintain daily vehicle movement schedule and records and assign vehicles (including motorcycles) as needed providing daily movement schedule by the close of business the previous day. ● Prepare and implement a comprehensive purchase plan taking into account strict meet to deadlines, priorities, and availability of financial ● Receive Purchase requisition from the projects for further processing, and make sure the PR authorized by the appropriate authority; ● ·Establish and maintain purchase and logistics systems and processes, which ensure effective program delivery. ● Collects Performa invoices in sealed envelope upon receiving purchase requisitions; ● Prepare bids documents according to the detail specification; ● Facilitate transportation and accommodation arrangements for staff for field visits as per the request submitted. Provide a coordinated and cost effective transportation service for all requests received from each department to facilitate program implementation and other office activities. ● Make sure standard procedures are followed while sourcing training related materials, training venues, catering services among others that are needed for implementing the program activities ● Responsible for safekeeping the hard copies and soft copies of fleet management forms, store documents, distribution reports, and other pertinent documents relating to logistics and material management. ● Keep up-to-date records for each and every movement of vehicles ● Undertake a follow-up on periodical vehicle repair and regular preventive maintenance that also includes planning for maintenance schedule and maintenance records to ensure that vehicles are technically fit to provide the intended services, ● Work with Mechanics to organize routine maintenance schedule for all vehicles and ensure that regularly used parts and tools are in stock. ● Conduct training and daily vehicle inspections along with drivers and mechanics; monitoring use of vehicles through log books ● Reconcile fuel usage with the actual KM traveled and facilitate for fuel replenishment, ● Produce a report on the fleet of rental vehicles on a monthly basis and facilitate the timely settlement of rental fee. Ensure that rental vehicles deployed for FHE operation are technically fit, and facilitate for the yearly vehicle technical inspection ● Work with government and insurance companies to ensure proper documentation and annual insurance cover & inspection is provided for all vehicles that also includes the timely settlement of insurance claims as required. Handle air ticket booking and reservation of room for FHE staff/guest, and facilitate for the timely settlement of airfare fees and hotel bills ● Ensure that all drivers are properly licensed and that all vehicles have maintenance tools and other related equipment’s to run the vehicle properly. ● Perform other related tasks as assigned to him/her by the immediate supervisor. Safeguarding Policy FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment. Gender Responsibility
Safety & Security Responsibility
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Job Level Specifications
➢ Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.
➢ Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies;
➢ Ability to establish and maintain effective working relationships with subordinates, associates, other department directors and managers and external bodies.
➢ Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies;
➢ Excellent verbal and written communication skills in English, working area language (Amharic) and other local languages
➢ Sensitivity to different aspects of diversity (cultural, religious, disability), firm belief in teamwork.
➢ Quantitative and qualitative data analysis skills
➢ Computer skills (word, Excel);
- At least three years of experiences relevant to the post
- Ability to perform multiple tasks simultaneously.
Education/Certifications
- BA Management/Logistics/ purchasing and related discipline
Distinguishing Competencies
- Coaching, initiating action, communicating with impact, innovation, planning and organizing, building partnership, facilitating change, adaptability.
Language
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Good verbal and written communication skills in English, working area language (Amharic)
As per the salary scale of the organization