HR & Admin Manager – Edomias International PLC
Business and Administration, Logistics, Transport and Supply Chain
Edomias International PLC
Edomias International Plc.is the Premier Human Resource solutions provider in Ethiopia serving clients for more than 15 years.
We provide a full range of cost-effective Human Resources solutions to help organizations take their business to the next level.
Applications are invited from young and dynamic professionals aspiring for a bright career, to join us in the HR & Admin Manager position.
Job Summary
The overall purpose of this job is to guide and manage the Administration & Staff Relations of the company, the Fleet services, supply and distribution as well as directing the Archive (documentation) team.
MAIN DUTIES AND RESPONSIBILITIES
Administration & Staff Relation
- Prepare and update policy and procedures in the area of Administration & employee relation
- Managing employee relations cases and investigations, demonstrate a clear understanding of legal compliance, applicable workplace laws, regulations, under Edomias policies and procedures.
- Advises managers and supervisors in all matters related with employee relations and labor law, including employee grievances.
- Discuss and resolves work-related problems that adversely affect productivity.
- Represents organization in contract negotiations, meetings, and negotiations with employee and out sourcing labor organizations.
- Develop and maintain a cohesive and flexible performance-based culture that will deliver on the Company’s objectives;
- Manage Employee Relations, Welfare, Safety and Health to foster a conducive work environment and ensure legal compliance
- Coordinate and supervise the administrative function and outsourced services served by the organization at Addis Ababa as well as all regional office.
- Facilitate employees to have office equipment and property and ensures safety in the workplace and provision of working tools
Fleet Management
- Develop and monitor implementation of effective Fleet management for the company
- Develop efficient driver schedules to maximize service delivery
- Manage drivers to adhere strict schedules
- Register and license all vehicles under their management
- Find ways to cut costs and maximize profits
- Develop strategies for greater fuel efficiency
- Maintain detailed records of vehicle servicing and inspection
- Properly report the weekly fuel consumption of the vehicles and make sure that the consumption is to the standards (fuel consumption/km for the company business).
Property Management
- Ensuring the proper use and maintenance of equipment and office supplies, bringing any problems to the attention of the Property and Admin. Department Manager.
- Plans and directs the day-to-day operations of the store & develop strategies to improve the property service.
- Ensure material needs are met, complaints are resolved and service is quick and efficient.
- Complete store operational requirements by scheduling and assigning employees; following up on work results
- Maintain store staff job results by coaching, counseling and disciplining employees; planning, monitoring and appraising job results
- Prepare annual budget; schedule expenditures; analyze variances; initiate corrective actions
- Identify current and future material requirements by establishing rapport with potential and actual demand
- Maintain the stability and reputation of the store by complying with legal requirements
- Conduct lease agreement negotiation, renewal and rental payment
Record Management
- Developing records management policies and procedures to meet company needs
- Ensure that all records are properly managed and organized in accordance with company policies and procedures.
- Advise on new records management policies, providing a framework to guide staffs in the management of their records and use of the employer’s records system
- Design and develop filing systems, business classification schemes and undertake records surveys
- Coordinating with IT staff to create electronic records systems ( data backup and storage solutions) that can be easily accessed by authorized personnel
- Advise Archive Head to keep custody of personnel files in an up-to-date filing system and ensures that personal files are kept safe, updated and confidential
- Establishing filing systems that allow easy retrieval of records when needed
- Preparing reports on the status of records to ensure they are managed properly
- identify and recommend the most appropriate records management resources
Required educational background & work experience
- MA/BA in Business Administration, Logistic and Supply Chain Management, or related business fields
- At least 8 years of relevant experience
Competencies /Knowledge, Ability and Skill
- Expert business and organizational planning ability
- Successful experience in employee relations
- Good knowledge of HR Management principles and practices
- Good knowledge of Ethiopian Labor Law
- Proven work experience as a Fleet Manager, Store Management, HR Mgmt. or similar role
- Ability to perform multiple tasks simultaneously
- Ability to maintain good working relationship and keep records up-to-date
- Ability to perform routine and recurring assignment
- Skill in the use of computers application related to the job
- Skill in strong problem-solving skills
- Relevant training and/or certifications as a Fleet Manager
- Assisting in the recruitment of quality drivers into the fleet
- Vast experience in team leadership
Attractive and Negotiable
