Finance Officer – Plan International Ethiopia
Accounting and Finance, Business and Administration
Plan International Ethiopia
Founded over 80 years ago, Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We strive for a just world, working together with children, young people, our supporters, and partners. Headquartered in the UK, Plan International works in a total of 75 countries in AFRICA, ASIA, EUROPE, AUSTRALIA, and the NORTH AMERICANS
By actively involving children, and working at the grassroots with no religious, political, or governmental affiliation, Plan International unites and inspires people around the globe to transform the world and make positive lasting changes in children’s lives.
Plan International’s first operation in Ethiopia started in Lalibela, in November 1974 and is currently implementing its program in Gambella, Benishangul-Gumuz, Afar, Oromia, Amhara, SNNPR, and Addis Ababa City Administration. Plan International Ethiopia will also continue low presence in Somali and Tigray. Furthermore, if there is a national-level emergency crisis in the country Plan International Ethiopia will respond quickly, effectively, and at a significant scale, even in areas where we are not present.
The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.
The Opportunity
The purpose of the position is to ensure that all financial transaction of the program area will be captured in the system; all tax related commitments are settled and ready for future reference. Accordingly, the position holder is responsible for all record keeping, reporting and compliance issues of program / project. Finance officer is responsible for effective financial management among others: support the coordinator in planning, recording transactions in company’s financial system, meeting compliance issues and financial reporting of all emergency related funds. Financial measures or statistics relevant to post such as budget; list of direct and indirect reports.
The post holder is responsible for all record keeping, reporting and compliance issues Development and Emergency funds. He/ She is directly accountable for cashiers.
Accountabilities
· Review: – payment voucher, cash receipt, withholding tax voucher for suppliers, purchase order, journal vouchers and submit the hard copy to be approved.
· Follow all financial documents in SAP system are daily posted when they are reviewed and approved.
· Prepare cheque after checking all financial documents are reviewed & approved.
· Keep filling systems in which documents could be readily available, easily traced and ensure that all documents fulfil the appropriate source document.
· Conduct surprise cash counts handled by cashiers and report to the Program Area Finance Coordinator on regular basis.
· Keep separate records of all fixed asset purchase with Emergency Grant funds.
· Responsible for the timely settlement of all cash advance and report to the Program Area Finance coordinator if there is any delay;
· Perform timely payment of Tax and Pension fund specific to Field emergency offices.
· Engage in partnership document review and liquidation/ when necessary.
· Replace the task of the Programe Area Finance coordinator in their absence/when necessary.
· Performs any other duty assigned by his/her immediate supervisor.
Coordination and networking
· Participate in the emergency networking and coordination forums with local government officials, NGOs, and other stakeholders in the area of WASH emergency to draw important lessons, information and knowledge for the project efficiency and effectiveness.
Dealing with Problems:
· The post holder will engage in various Emergency related transactions processing coming from programme coordinators and this needs strong knowledge of case management and how to prioritize the same.
· Perform any other related duties as assigned by immediate supervisor
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
· Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
· Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
· Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
· Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted
Educational Qualification and Experience:
- BA Degree or Diploma in Accounting/Business Management & related fields with five years of practical experience in the position in similar organization.
- 3 to 5 years of relevant work experience out of which 1 year at supervisory level
- Sound analytical and problem-solving capability;
- Ability to influence others’ behaviour through effective relationship building; through current knowledge and understanding of relevant policies, frameworks etc.
- In-depth knowledge of project processes, procedures, and systems.
- May require ability to communicate technical concepts clearly to a non-technical audience.
Knowledge required:
- Basic knowledge of Finance role.
- High level of communication both written and oral.
- Excellent Knowledge of Computer applications like Excel, Word, Access and Power point.
Skills required:
- Grant management and reporting skill.
- High level facilitation skill.
- Knowledge in bank correspondence and mode of payments.
- Supervisory skill.
Plan International’s Values in Practice
We are open and accountable
We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
We strive for lasting impact
We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
We work well together
We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.
We are inclusive and empowering
We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.
