Finance and Operations Director – HABTech Solutions PLC
Accounting and Finance
HABTech Solutions PLC
Company Overview
HABTech is a private company incorporated in Ethiopia, planning to broaden its international engagement. We aim to be a center of excellence in data, digital systems, and consulting services in Ethiopia and beyond, extending our reach to low and middle-income countries with a particular focus on Africa. HABTech promotes data-informed decision-making and the use of scalable and sustainable digital systems and solutions for efficiency and quality gains. Additionally, HABTech provides outstanding consulting services in the area of end-to-end system development, public health, social sectors, and others. The company also focuses on data and open-source tools and systems to move beyond data in silos to cross-sectoral data exchange and collaboration for better developmental outcomes. The company taps local talents in Ethiopia and other countries to provide responsive services by ultimately contributing to employment opportunities for young professionals in the data and digital ecosystem and by promoting local capacity for a sustainable impact. HABTech collaborates with a variety of organizations, including the Ethiopian Ministry of Health and international donors like the Bill & Melinda Gates Foundation.
Responsibilities:
Finance
- Provides leadership and strategic financial management, ensuring that the right internal controls, processes, and systems are in place to meet the program’s expanding needs.
- Formulating and effectively implementing a financial strategy in line with organizational goals;
- Develops an annual budget with input from and in consultation with the Senior Directors, monitor the budget utilization in order to ensure effective utilization and value for money;
- Closely monitor the donor reporting schedule and the programme business cycle to ensure timely and accurate financial donor reports are prepared & submitted consistent with narrative reports.
- Design, implement, and monitor systems, procedures, and reporting necessary to maintain on a current basis accurate forecasts of cash requirements for meeting future spending, including commitments entered into and which obligate the project to future spending;
- Ensure that partners’/client’s financial policies and practices comply with requirements under the Federal law of Ethiopia;
- Responsible for liaison with external bodies and with legislative authorities related to finance
- Review all expenditures and transactions against supporting documents, ensuring appropriate back-up documentation is submitted in accordance with HABTech procurement and financial policies
- Work with the finance team to manage the financial accounting system
- Support senior management with estimates of monthly, quarterly, and annual expenditures,
- Maintain transparent, detailed, comprehensive and audit-proof record keeping systems as per HABTech’ policies of all projects
Grants, Subcontracts, and Vendor Management
- Oversee and ensure proper implementation of project procurement processes, ensuring segregation of duties within procurement procedures
- Oversee timely management of agreements with vendors, grantees, and subcontractors;
- Oversee grant procedures; and ensuring complete and accurate files and trackers.
- Ensures project inventory are maintained/updated
- Work with operations staff to ensure travel is properly procured and effectively managed
- Collaborates with the technical team to ensure that the proper procurement and logistical arrangements are made to facilitate the implementation of technical activities.
- Ensure RFQs, travel authorization and advance requests, purchase requests, purchase orders, and subcontracts are drafted, executed, and implemented according to HABTech’ policies
Personnel and Human Resources
- Provide oversight on human resource functions, including leave tracking, recruiting of local short-term experts; advise chief of party on HR policies and personnel issues, as needed.
- Ensure compliance with Ethiopian and HABTech human resource practices and adherence to field office policy manual
- Confirm all personnel files are complete and compliant with HABTechs’ policies, & local labor laws
- Promote and support staff continuous development and timely feedback and performance reviews
Compliance
- Ensures compliance with HABTechs’ corporate policies, and laws of Ethiopia.
- Promotes staff awareness on regulations relevant to the project.
- Establishes standards and procedures to ensure that the compliance programs throughout the project are effective and efficient.
- Initiates and/or revise project procedure and policy manuals as necessary.
- Ensures proper filing of administrative and technical documentation.
- Liaise with the Home Office FCR team to ensure timely resolution of FCR recommendations as necessary.
Security
- Ensure security procedures are followed and updates circulated to relevant staff
Qualifications:
- Accounting, Finance, or other relevant discipline.
- Bachelor’s degree, Master’s degree is preferred.
- Minimum eight (8) years of experience managing in Private Limited Companies (PLCs) contracts, including strong skills in government tax, procurement/subcontracting, compliance, human resources, and financial management, at least Minimum five (5) years of a leadership role in increasing roles of responsibility, finance, procurement, contracts management, administration, logistics and/or human resource related matters for international development activities.
- Strong interpersonal skills with proven experience facilitating communications and coordinating with a wide range of stakeholders and partners.
- Knowledge of Ethiopia’s government finance operating environment strongly preferred, including registration, taxes, and labor law.
- Have strong experience in accounting systems and software such as QuickBooks & Peachtree.
- Experience in IFRS
- Fluency in English and strong written and oral communications skills required.
- Women are encouraged.
Attractive and Negotiable
