Finance And Admin Manager – The Donkey Sanctuary
Accounting and Finance
The Donkey Sanctuary
The Donkey Sanctuary was founded in 1969 by Dr Elisabeth Svendsen, MBE. She dedicated her life to champion donkeys, and it is through her devotion that the Sanctuary grew to be the international charity it is today.
Sadly Dr Svendsen passed away in 2011 but her memory lives on in our work, as does her eternal motto that, in everything we do, donkeys will always come first, second and third.
Our Vision and Mission
The Donkey Sanctuary is working for a world where donkeys and mules live free from suffering, and their contribution to humanity is fully valued. We will achieve this by transforming the quality of life for donkeys, mules and people worldwide through greater understanding, collaboration and support, and by promoting lasting, mutually life-enhancing relationships.
Overall Purpose
Working closely with The Donkey Sanctuary ́s Country Director and Country Programme and Partnership Manager. Ensure that The Donkey Sanctuary is compliant with organisational and national Policies and Procedures. To include analysing, supervising, and reporting on financial activities as well as provide advice and guidance to upper management on future financial plans. To work with the Ethiopia Team to ensure that administrative procedures are efficient and effective
Main Duties and Responsibilities
- Support the Ethiopia Director to ensure compliance with organisational and national Policies and Procedures by managing and maintaining a Policy and Compliance Framework and Action Plan
- Support the Ethiopia Director to ensure compliance with policies relating to Safeguarding, Health and Safety and Security
- Manage the finance, human and physical resource of the Donkey Sanctuary operations in Ethiopia
- Work with the Finance Business Partner to continue to implement finance policies including existing and new grants
- Ensure asset registry and its regular inventory as required
- Ensure efficient and consistent operation of Ethiopia office accounting function
- Ensure all accountancy procedures are carried out in line with local legislation and Charity policies, ensuring accuracy and integrity of all data processed
- Prepare, produce and process detailed annual budgets and regular re-forecasts, ensuring alignment with financial accounting systems and processes
- Ensure the smooth running and continual development of finance processes and procedures to support the effective operation of all parts of the Ethiopia office
- Carry out all office financial transactions, along with its necessary documentations, including payroll and invoicing
- Monitor cash flow for the Ethiopia office
- Prepare end of year accounts for external audit in-country and to the UK Finance team within the timeframes set out by The Donkey Sanctuary UK
- Periodically report on the financial health of the Ethiopia office and work with The Donkey Sanctuary UK Finance team to present accurate and timely financial and management information to the Director Finance in the UK;
- Keep up to date with labour and finance laws nationally to ensure institutional compliance, including statutory accounting and tax issues;
- Assist the Ethiopia Director and Ethiopia Programme Manager in the day-to-day management of the Programme and in the annual planning and budgeting process
- Closely supervise admin staff
- Carrying out any other reasonable duty as may be required.
Responsibilities of all Donkey Sanctuary Employees
- Act as an effective Ambassador for the Charity, demonstrating behaviour which supports the Charity’s strategy and values and work in a way which promotes the standards described in the Competency & Standards Framework
- To work within the Charities’ guidelines with regard to conduct, recognising its policies with regard to equality, and showing respect and co-operation towards fellow colleagues
- Under Health & Safety legislation, all staff must work in the safest possible way in order to ensure their Health & Safety and that of all others who may be affected by their actions
- Contribute to making The Donkey Sanctuary a safer environment for vulnerable people (children and adults)
- Demonstrate a commitment to continuing personal development
- To co-operate with management and colleagues to promote good communications through sharing appropriate information and building positive working relationships
Hours
37.5 hours per week Monday to Friday. Due to the nature of the role, flexibility to work evenings and weekends and provide on call cover is a necessity. The role requires extensive travel throughout Ethiopia.
Location
This role is based in The Donkey Sanctuary office in Addis Ababa with flexibility to be home-based where appropriate. Applicants must have the right to work in Ethiopia.
Responsible to: Ethiopia Director
Directly Responsible for: Ethiopia Finance and Admin Staff
Salary: 1,000,000 Ethiopian Birr per annum (depending on experience)
Person Specification
Essential:
- Demonstrable Experience in accounting and financial management of an organisation based in Ethiopia, preferably in the NGO sector
- Demonstrable experience in managing the administrative function of an organisation based in Ethiopia
- University degree in accounting or relevant subject and / or Certified Public Accountant Part 2 (or equivalent) completed
- Strong organisational skills and the capacity to analyse and prioritise needs
- Able to work under pressure and manage personal stress levels, to regular deadlines
- Knowledge of financial/accounting report and data mining tools
- Strong demonstrated use of Excel, Word and PowerPoint
- Ability to work and effectively communicate with senior-level staff members
Desirable:
- Fluency in English (written and verbal)
Personal Attributes:
- Excellent interpersonal skills along with the ability to develop strong working relationships with internal departments and external collaborators
- Ability to work and lead as part of a team
- Attention to detail
- Adaptable to the demands of working in an area of rapid change and development
- Ability to present a positive professional image at all times
- Act as an Ambassador for the charity at all times
- To work within the Charity’s guidelines with regard to conduct, recognising its policies with regard to equality, and showing respect and co-operation towards fellow colleagues
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