Executive Assistant – Ethiopian Human Rights Commission (EHRC)
Business and Administration, Management
Ethiopian Human Rights Commission (EHRC)
Internal and External (Re-advertised)
Ethiopian Human Rights Commission (EHRC) is looking for qualified candidates to fill the Executive Assistant positions.
REPORT TO: Commissioner, Women’s and Children’s Right
DURATION: Open/Indefinite Contract
SALARY RANGE: Gross monthly salary of ETB 16,515.00- ETB 19,670.00 plus ETB 6,000.00 housing allowance and ETB 1,500.00 transport allowance depending on candidates qualification, experience and earning history
Purpose of the Job
Under the general direction of The Commissioner, The Executive Assistant is responsible for a variety of complex, confidential, and independent secretarial and administrative support to The Commissioner. To accomplish the objectives of the position, the Executive Assistant performs the following functions:
Main Duties and Responsibilities:
- Management of the Commissioner’s schedule (e.g. meetings, travel, etc.)
- Responsible for administrative and secretarial duties to assist the Commissioner. Acts as contact point for the Commissioner.
- Organizes and directs the day-to-day tasks and functions and oversees the smooth and efficient operation of the Commissioner’s Office.
- Responsible for maintaining and updating all files located in the Commissioner Office.
- Manage all communications including e-mails and highlights pertinent information. Routes items to other individuals when appropriate and records information on the Commissioner calendar.
- Draft and edit correspondence, communications, presentations, and other documents on behalf of the Commissioner.
- Support in the distribution of meeting agenda’s.
- Support in preparation and distribution of meeting minutes chaired by the Commissioner.
- Produce and distribute correspondence memos, letters, faxes to respective offices and makes appropriate copies.
- Coordinate and direct incoming telephone calls, receive and greet visitors and direct inquiries and request for the Commissioner; respond to sensitive complaints and requests for information from the general public and staff and refer inquiries as appropriate.
- Follow up schedule appointments and maintain accurate appointment calendar for the Commissioner. Receive, sort, and distribute all incoming and outgoing correspondence.
- Coordinate registration and travel arrangements for the Commissioner, as instructed. Organize receipts and process all travel authorizations and other related travel reports.
- Responsible for the completion of purchase requisitions for materials, supplies, equipment, repairs, and other pertinent transmittals for the Commissioner.
- Perform other duties as assigned.
- BA Degree in Management, Public Administration, or related fields.
- 4 years of executive level secretarial service / office experience and program support experience required.
- Computer literate.
- Full proficiency in written and spoken English and Amharic language is required
- Knowledge of other local and/or international languages is advantageous.
