Supply Chain Assistant – International Rescue Committee – IRC
Logistics, Transport and Supply Chain, Warehouse, Supply Chain and Distribution
International Rescue Committee – IRC
The International Rescue Committee is a nonprofit organization that responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover and gain control of their future. In more than 40 countries and over 20 U.S. cities, our dedicated teams provide clean water, shelter, health care, education and empowerment support to refugees and displaced people.
The IRC will put in place high-impact, cost-effective solutions that help people affected by crisis. We'll also use our learning and experience to shape humanitarian policy and practice in ways that improve the lives of more people worldwide. And in all of our work we will focus on breaking down each of the barriers faced by women and girls
Background
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 28 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home. IRC started working in Ethiopia since 2000, and has since implemented projects across the country, supporting refugees as well as internally displaced populations.
Position Overview
Working closely with Senior SC officer and SC Manager, and other internal and external partners, you will effectively plan and support program implementation by:
Major key Responsibilities:
Procurement Planning
- Collecting, organizing, and analyzing data market information and data to enable effective procurement planning
- Preparing and implementing procurement plans following related IRC procurement Standard Operating Procedures (SOPs)
- Monitor supply market and conduct market surveys & analysis to ensure value for money in procurement.
Procurement
Responsible for implementing procurement plan and strategy and ensuring all procurement needs are met on time in line with GSC and donors’ standards, the role holder will:
- Support the development of procurement specifications
- Process approved Purchase requisitions through the procurement software ensuring data accuracy.
- Initiate and process Request for quotations (RFQ) and Request for proposals (RFP).
- Train and certify procurement committee members and participate in tender meetings and evaluations.
- Prepare bids analysis and other bidding documents for approval.
- Conduct negotiations with suppliers that is transparent and documented.
- Review procurement documents for accuracy before taking payment for approval.
- Collaborating with all departments by Coordination with finance, grants and program to ensure smooth and timely procurement
Supplier Management
The role will lead supplier relationships and performance to ensure that Suppliers adhere to Service Level Agreements (SLAs), and that there is precise record keeping. This includes: –
- Maintaining suppliers’ files and documentation
- Monitoring and documenting supplier performance
- Maintain supplier performance score cards.
Compliance and Ethics
You will assist in identifying and analyzing compliance risk in procurement processes and in implementing donor rules & regulations for all procurements by:
- Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.
- Providing consistent and constructive support to other departments to ensure compliance with policies and procedures
- Identifying and reporting procurement red flags across the procurement value chain
- Implementing corrective action plans (CAPs) in response to internal and/or external audit queries
Reporting
You will support timely and accurate reporting by:
- Preparing and submitting accurate monthly reports to the Procurement Manager on time.
- Supporting with developing and updating the procurement plans (assigned) as required.
- Submitting monthly list of commitments to Procurement Manager/Supply Chain Coordinator and Finance
- Submit periodic procurement tracking report for specific Grants that you are assigned to.
- Minimum of one year work experience in a supply chain And Procurement capacity
- Knowledge of Supply chain and Procurement management systems and forms
- Diploma/Degree in supply Chain management, Management, business administration or related fields, 3 years’ experience Diploma & 1 year experience for Degree and has experience about the warehouse management, inventory and
- Very good knowledge and experience in Microsoft Word and Excel software application
- Must have good command of both spoken and written English and Somali.
- NGO Experience is an advantage
As Per organization scale
