Finance and Admin Officer (Immediate Vacancy) – FH Ethiopia
Accounting and Finance
FH Ethiopia
WHO WE ARE
Founded in 1971, FH Association (“FHA”) incorporated in Geneva, Switzerland, operates programs in over 18 countries throughout Africa, Latin America, and Asia. Food for the Hungry (FH) was founded by Dr. Larry Ward based on a simple premise, “If children died one at a time, I can help them one at a time.” Currently FH operates in more than 20 countries in North America, Latin America, Africa and Asia.
While we collectively refer to ourselves as “FH”, international staff should be aware that there are additional “Food for the Hungry” organizations in other countries that also trace their lineage back to the same founder, Larry Ward, in 1971. They collectively call themselves “Food for the Hungry International” or “FHI”. FHA and FHI cooperate on projects together but may not share common governance.
Values: The Heartbeat of FH
Value 1—We follow Jesus. We are ambassadors of Jesus in our thoughts, words and deeds.
Value 2—Our work is relational. We pursue reconciled relationships as a result of grace with
those with whom we work, partner, and serve.
Value 3—We invest wisely and focus on results. We are stewards in God’s Kingdom and strive
to invest all resources to maximize missional impact.
Value 4—We serve with humility. We recognize the dignity of others and put their interests
above our own.
Value 5—We pursue beauty, goodness and truth. In a broken world we are witnesses through our relationships and work of God’s beauty, goodness, and truth.
Vision
All forms of human poverty ended worldwide
Purpose
Together we follow God’s call responding to human suffering and graduating communities from
FH IN ETHIOPIA
Following the 1984 drought induced famine, FH started its operations in Ethiopia by providing food and non-food aid to the famine victims in Northern Ethiopia, and then engaged in sustainable development and humanitarian response activities in Amhara, Benishangul-Gumuz, Oromiya, Sidama, SNNPR and Tigray Regions, sustainably graduating millions of people from poverty and responding to human suffering in Ethiopia ever since.
OUR PURPOSE
Together we follow God’s call responding to human suffering and graduating communities from extreme poverty. Towards this end, FH engages communities on:
Education
§ FH Focuses on increasing access and improving the quality of education in rural and urban settings. We build school facilities including libraries and provide required supplies to attain the goals.
§ FH provides school supplies and dignity kits to the most vulnerable children.
§ FH also address early childhood development (ECD) by building required infrastructure, and availing appropriate furniture and supplies.
§ FH builds the capacity of teachers both in schools and ECD centers in partnership with school communities and education offices.
Natural Resource Management
To protect and rehabilitate degraded environments FH is engaged in:
§ Water and soil protection through physical and biological means
§ FH has planted an average of 20 million seedlings each year in which 144,562 Public Work beneficiaries were involved to plant seedlings on 74 watersheds. In doing so, an estimated 1,200 hectares of land were covered.
§ Nearly one million coffee, fruit and multi-purpose tree seedlings are raised and distributed every year to household farmers to increase income.
Health and Nutrition
Current Health and nutrition program aims to-
§ Improve maternal and child health and nutritional practices among women of reproductive age groups and children under two years age
§ Improve access to nutritious food
§ Improve hygiene and sanitation through developing WASH infrastructure and promotion of community led total sanitation
§ Health system strengthening and
§ Responding to emergency health outbreaks and pandemics
Income Generation and Food Security
§ Construct small scale river diversions and hand dug wells for irrigation at household level
§ Provision of finance for Rural Saving and Credit Cooperatives for easy access of loan to the rural community
§ Cash transfer to the targeted families as a startup capital for small animal raring, petty trade, fattening … to build their assets
§ Organizing and train Self Help Groups, Youth Groups and Water User Groups to boost their economic benefits
§ Introducing Conservation Agriculture both as a food security means and environmental protection
Emergency response
§ Commodity and cash transfer with two objectives:
o Meet emergency food needs of transitory food insecure populations; and
o Protect assets of targeted households (HH)
§ GBV Response & Mitigation
§ Emergency Seed Distribution
§ Emergency WASH (shower, latrine, water system, NFI’s)
§ Emergency Shelter NFI Response
Internal/External
Immediate Vacancy Announcement
FH Culture
All we do, and how we do it, seeks to promote God’s beauty, goodness, and truth in a broken world. As such, we are defined by our ability to make people’s lives measurably better; our ability to deliver impact is the measure of our collective success. For we know that we are God’s handiwork, created in Christ Jesus to do good works, which God has already prepared in advance for us to do. At Food for the Hungry, we operate under a set of values called Heartbeat Values.
Position title: Finance & Admin Officer
Duty Stations: Endabaguna – Tigray
Duration of contract: Temporary Contract
Closing Date: May 14, 2023
JOB SUMMARY
Responsible for maintaining and safeguarding cash and fuel coupons, preparation of bank accounts and cash balance. He/she will be responsible for the project’s store in receiving and issuing commodities as well as controlling bin cards to show proper balance.
PRINCIPAL RESPONSIBILITIES
Key Result #1 – Process payments, cash receipts/collections, and cash management
● Checks all payment documents (commodities and cash), payment checks, etc for budget and other related issues prior to the project manager’s approval.
● Requests cash transfer from the Head Office on time.
● Checks that all cash receipts for local collections are deposited on time.
● Prepares payroll and pay all relevant payments (income tax, pension, PF)
Key Result #2 – Recording financial transactions, produces financial reports for Addis office review
● Obtains monthly bank statements from the bank and reconciles with the book record.
● Record transactions by account, cost center, program and fund categories
● Prepares journal vouchers for cash coupon transactions.
● Prepares monthly journal summaries for the project and submit them to the Head Office on time.
● Get monthly financial reports from the HO and analyze income and expenditure in line with the budget and advise the Project Manager and component heads on issues that require special attention.
● Prepares monthly, quarterly, bi-annual and annual project financial reports as needed.
Key Result #3 – Supervision of administrative matters
● Facilitates staff recruitment for community based positions by closely working with HR at the Head Office
● Ensures (in consultation with the Area Project Manager) that staff of the project get the required support during monitoring visisits
● Supervises all cleaning, security and office management activities
● In consultation with his/her supervisor, schedules staff annual leaves, keep and update personnel files.
● Assists the Project Manager in financial and administrative matters.
● Evaluate performance of subordinates.
Key Result #4 – Make sure internal control is in place, fixed asset and inventory management
● Checks inventory and fixed asset records of the project monthly.
● Makes sure accurate stock record is in place and reconciles on a monthly basis as appropriate
● Checks all commodity movement reports for project manager approval.
● Makes sure the internal control system of the organization is in place and is observed by all project staff.
SAFEGUARDING POLICY
FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.
GENDER RESPONSIBILITY
- Provide adequate time to staff to participate in gender sensitivity workshops and related events.
- Through observation, interviews, and spot-checks, ensure that the staff planning process is gender sensitive.
- Build a better gender balance in staffing through affirmative action.
- Observe if women staff are as involved as men in high-profile activities such as interaction with visitors and chairing meetings, and take corrective action if warranted.
- Encourage female staff to participate in external networks (local and regional), as well as seminars and cross visits.
- Facilitate open and regular discussions with staff on about the work environment, policies, and values convenient to gender issues.
SAFETY & SECURITY RESPONSIBILITY
- Encourages compliance of Safety and Security principles and policies of the organization by all staffs;
- Visiting project offices and operational areas periodically to meet staff and making sure that all staff members are aware of the safety and security procedures;
- Explains to staffs the reasoning behind the organization’s safety and security policies and procedures
- Organizing local training sessions, such as First Aid, Fire Safety, and Defensive Driving for staff members. If possible, he/she should conduct briefing and training sessions himself/herself;
- Ensures that safety and security objectives are added to performance reviews and evaluations of all staff members;
- Encourages staffs to adopt safe and secure practices. Ensuring that updated personnel information related to safety (Record of Emergency Data) and security management are kept in Human resources.
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JOB LEVEL SPECIFICATIONS ● Commitment to serving the poor and in full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose. ● Flexible and ability to work under pressure. ● Ability to work proactively, organize and manage own work and assist others ● Computer literacy included demonstrated proficiency with Outlook, Work, Excel and off the shelf accounting software, preferably MS Dynamics and Power BI ● Demonstrated strengths in relationship management; able to work with diverse groups of people in multicultural, team-oriented environment ● Skilled in influencing and obtaining cooperation of individuals. ● Utilizes skills in conflict management. ● Have analysis and problem-solving skill. ● Actively participates in teams. Encourages cooperation. ● Welcomes and learns from criticism. ● Able to achieve results in a quality, timely, and cost-effective way. EDUCATION AND EXPERIENCE |
- B.A Degree degree in accounting and finance, project management field from a recognized and certified institution or university. At least 3 years relevant experience in grants management and financial/operational NGO environment is preferred.
OTHER REQUIREMENTS
- Basic computer proficiency is Mandatory
- Proficiency in English and knowledge of the local language
As per the salary scale of the organization
