Emergency Business Development Coordinator – Plan International Ethiopia
Business Development, Economics, Strategic Planning
Plan International Ethiopia
Founded over 80 years ago, Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We strive for a just world, working together with children, young people, our supporters, and partners. Headquartered in the UK, Plan International works in a total of 75 countries in AFRICA, ASIA, EUROPE, AUSTRALIA, and the NORTH AMERICANS
By actively involving children, and working at the grassroots with no religious, political, or governmental affiliation, Plan International unites and inspires people around the globe to transform the world and make positive lasting changes in children’s lives.
Plan International’s first operation in Ethiopia started in Lalibela, in November 1974 and is currently implementing its program in Gambella, Benishangul-Gumuz, Afar, Oromia, Amhara, SNNPR, and Addis Ababa City Administration. Plan International Ethiopia will also continue low presence in Somali and Tigray. Furthermore, if there is a national-level emergency crisis in the country Plan International Ethiopia will respond quickly, effectively, and at a significant scale, even in areas where we are not present.
The Emergency Business Development Coordinator’s role purpose is leading successful proposal development for emergency funding for Plan’s current CS, under the guidance of the Head of Business Development. Coordinating, challenging and aligning a range of financial, technical, business development and programme inputs, and producing a high-quality proposal that satisfies Plan International Ethiopia strategy and procedures. Working mostly on medium-high value/risk grants, with quick turnaround.
Accountabilities and MAIN WORK ACTIVITIES
Plan has a performance management and accountability matrix SOP. Every position holder is expected to adhere to the SOP and review and review her/his responsibility against the accountability matrix.
· Engage with the emergency team (both technical and leadership positions) to guide the swift design and development of programme concepts and proposals;
· Coordinate with grants management and compliance teams to incorporate compliances in the proposals
· Work closely with Head of Business Development and supporting National Offices to ensure proposals address strategies, compliance and concerns of donors, to support proposal development;
· Ensure Plan’s procedure and guidelines in proposal development in the context of emergencies are followed;
· Develop systems to improve the proposal drafting process
· Work to strict deadlines coordinating with multiple stakeholders coordinating input from local and international partners, be they public or private for proposal development;
· Support the technical teams in preparing accurate budgets that are in line with the proposal strategy and logical frame;
· Ensure that each proposal submission is fully costed based on the cost recovery policy
· Ensure high-quality and timely production of humanitarian nexus to development and emergency project proposals in a range of technical areas;
· Ensures proposals are in line with PIE CS, capacity and capability;
· Proposals are in line with Plan International’s global standards on CCCD, gender marker, youth and inclusion and consistently applied the IASC Marker in humanitarian actions.
· Prepare thematic area capacity statement to support the fundraising
· Up-date donor mapping package on regular basis;
· Prepare FAD Stage 1, 2 and 3 as well as SPAD – then handover to the Grant Compliance and Programme Team;
· Prepare and up-date FAD and emergency tracker on monthly basis;
· Prepare Funding Gap analysis on quarterly basis;
· Support proposal data assessment team at the field level
· Be innovative to prepare a winning proposal and improve proposal success rate.
Other Responsibilities
· Within the scope of the role, there will be additional assignments as needed.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
· Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
· Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in the area of work
· Ensures that Plan Ethiopia contributes to Plan International’s global efforts that safeguarding and GEI are included in proposal development and related documents.
Leadership COMPETENCIES
· Behaves in line with our values and safeguarding practices, inside and outside work.
· Challenges own attitudes, unconscious bias and behavior and speaks up when they see wrong doing, especially by those who use their power over others to create fear or abuse.
· Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.
· Honest and efficient in use of resources, including own time.
· Takes responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.
· Constructive and optimistic in facing setbacks, challenges and change, using own initiative to analyze issues and improve things.
· Good team player, communicating effectively and being open and supportive towards those around them.
BUSINESS MANAGEMENT COMPETENCIES
· Are aware of the processes, institutions and organisations that shape the development and humanitarian context. Understands their local operating environment, demonstrating political, social and cultural awareness.
· Are aware of the different structural and governing elements, including national organisations, global hub, regional hubs, country offices, liaison offices, members assembly, international board, and the leadership team. Are aware of Plan International’s main sources of funding and knows where to find company information.
· Applies the Code of Conduct principles to their work activities.
· Works in accordance to the policies and procedures relevant to their role and responsibilities.
· Understands their responsibility to manage legal and reputational risk relevant to their role.
Qualifications/ experience essential:
Knowledge
· BA degree in Economics, Sociology, DRM or related/equivalent subjects.
· At least 5+ years of relevant experience out of which 3 years on a senior level experience (not necessarily gained in an NGO or INGO) or demonstrated equivalent combination in proposal development or fund acquisition,
· Excellent command of logical frameworks, budgets and technical formats;
· Capacity to work in a multi-sector team, including coordinating technical input into proposals;
· Ability to work with staff in country and NO staff remotely in writing and where necessary revising proposals.
· Familiarity with requirements of key humanitarian donors and capacity to work in a multi-donor environment, including OFDA, EHF, UNICEF, UNCHR, ECHO and other emergency funding streams.
Skills
· Good program design skills, including capacity to prepare logical, coherent and consistent documents including log frames.
· Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community;
· Computer literacy with advanced skills in Microsoft Word, Excel, PowerPoints;
· Demonstrated proposal writing and presentation skills;
· Fluency in written and spoken English language;
· Results oriented and metrics driven;
· Exceptional time management and able to solve problems;
· Ability to work under pressure.
Qualifications/ experience desirable:
· Master’s degree is preferable
· Experience in emergency proposal development and knowledge of donor funding principles
