DEPUTY SUPPLY CHAIN COORDINATOR – Medecins Sans Frontieres-Belgium (MSF-Belgium)

Logistics, Transport and Supply Chain

Medecins Sans Frontieres-Belgium (MSF-Belgium)

MSF Belgium left Ethiopia in 2013 and got registered mid-March 2021. Resuming under an Emergency perspective, several projects have been opened and closed. Amongst those ones, two (in SNNP and Afar Region) are being re-oriented toward a longer-term perspective. But the strategy to develop an emergency response capacity remains a key component for the years to come.

As a start, a first project has been opened in SNNPR Region. Following tensions in Konso Zone and surrounding Special Woredas – leading to the displacement of an approximate 100,000 IDPs – an assessment conducted in December 2020 led to the opening of a project in January 2021, focused on Measles support, mobile clinics and water provision; Looking toward anchoring our presence in this area toward a more horizontal support to the Primary Health Care system, the strategy – and the Human Resources approach – will operate a drastic turn compare to the existing ones.

In September 2021, an assessment was conducted in the Afar region. The initial intervention was interrupted due to security and resumed mid-March 2022 under a ‘light support’ approach. With the needs increasing, especially related to malnutrition, MSF Belgium decided to extend its presence for a longer period of time and a revised Project Agreement is being discussed.

About MSF

Médecins Sans Frontières (MSF) is an independent international medical humanitarian organization that delivers emergency aid in more than 70 countries to people affected by armed conflict, epidemics, natural or man-made disasters or exclusion from healthcare.

MSF Belgium has a long history in Ethiopia (from 1984 to 2013) the re-establishment of the organization in the country (since March 2021) require to re-build our presence as a new INGO operating in Ethiopia. The MSF Belgium strategy in Ethiopia is to respond to medical needs, as per our mandate, while having a strong focus on the Environmental Health as a preventive approach. Today, MSF Belgium is running 5 projects and has conducted several assessments with some short-term responses. Our intention is to develop a rapid response capacity, allowing a fast-track assessment and humanitarian response in all the regions of Ethiopia.

Main Purpose

Supporting the Supply Chain Coordinator through delegated tasks and responsibilities, replacing him/her in his/her absence in coordinating the supply chain activities in the mission and participating and collaborating in the implementation of strategies and support to the field in accordance with MSF protocols, standards and procedures in order to enable the development of the mission and optimize the impact of the medical projects. 

Accountabilities 

• Participating actively in the definition and monitoring of annual project planning and budgets and the Emergency Preparation Plan, defining strategies and advising theSupply Chain Coordinator in the translation of the identified needs into objectives, priorities and resources needed for intervention
• Defining, monitoring, evaluating and ensuring the implementation of the strategies and overall supply activities in the mission, making adjustments where needed, according to MSF standards, protocols and procedures. This includes guaranteeing of the following: 
• An efficient supply administration and provision of adapted tools to support the different supply activities
• Standardisation of warehouse management focusing on medical stocks and the interactions with the distribution points. (in case of integration of medical stock under Supply)
• Stability of supply activities within regular and emergency intervention of the concerned projects and manages field visits on regular basis to offer a permanent support to the direct and indirect supply stakeholders
• Validation of the use of the supply related third parties (suppliers, transport companies, freight forwarders,) proposed by the procurement officers, transport manager, together with the technical referents when needed
• Planning, supervising and implementing, in close coordination with the HR Coordinator, the associated processes (recruitment, training, briefing/debriefing, performance evaluation, detection of potential, development and internal communication) of the staff under his/her responsibility in order to ensure both the sizing and amount of knowledge required
• Ensuring technical support to his/her team as well as to all other teams in the mission
• Representing MSF in meetings with Authorities and other NGOs at the request of Supply Chain Coordinator
• Performing tasks delegated by the Supply Chain Coordinator, as specified in his/her job description

Requirements

As per the organization's scale

Lien