CPIMS Assistant re – advertise. – Save the Children
Information Technology, Social Sciences and Community
Save the Children
Save the Children believes every child deserves a future. In Ethiopia and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.
Save the Children Ethiopia works in 9 regions in Ethiopia with a current staff complement of approximately 2,500 staff. The size of the programme and the amount of human, financial and material resources put into it as well as the requirements of different donors requires substantial amount of quality and efficient human resource. This makes Save the Children an exciting place to work.
Accordingly, Save the Children Ethiopia is looking to hire creative individuals who have the experience and competencies to work; support the development of an organisational culture that reflects dual mandate values; help establish, maintain, and improve active and regular working relationships with host government authorities, partner agencies including humanitarian and development donors, and local and international NGOs; ensure Ethiopia Country Office complies with all Save the Children Management Operating Standards and Standard Operating Procedures and that all required support is provided promptly, at scale and in line with the rules and principles.
Child Safeguarding:
Level 3: Level 3: either the role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore, a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).
ROLE PURPOSE:
The purpose of the CPIMS assistant position is to ensure quality data and information is entered, maintained, analysed and disseminated for effective, reporting and documentation of program activities as per the Child protection requirements. She/he will be techinically assisted by Child officer/ cordinator and child protection manager and will be managing the child protection officer working at camp.
SCOPE OF ROLE:
Reports to: Child protection officer with dotted line management Camp Manager.
Staff reporting to this post: None
KEY AREAS OF ACCOUNTABILITY:
· Manage the overall Child protection Central CPIMS database for UASC/OVC at the Camp level.
- Direct Support, Preparation and delivery of technical trainings on CP IMS, Data management, and data protocol tools and provide coaching and technical support to the national and incentive caseworkers, through the data system.
· Closely work with UNHCR registration team to harmonize data and to update the Progress database and data protocol tools.
· Update the CPIMs system through online for better programing.
· Developed Comprehensive case management systems for all special needs children with confidentiality
· Customizing CPIMS, data base according to CP program and minimum standard
· Match inquirer information against UASC for reunification purpose.
- Review case load and monitoring statistics with proper case management system the CP IMS assistant officers/data entry clerks; setting targets for case follow-ups and closure and identifying gaps as appropriate.
- Maintain an appropriate filling system of received, open and closed cases as received from field sites and from other partners.
- Follow up of unregistered children and closely work with RRS/UNHCR to provide refugee documentation
· Implement the Data Protection Policy and appropriate standards for confidentiality of the information on the children at Dollo/Melkadida camps and monitor staff and other partners’ adherence to it under the leadership and authority of the CP IMS Specialist.
· Orientate new data entry staff on CPIMS before they start working.
· Making sure, that data protocol is in place in all Camps.
· Making sure that data Entries are fully engaged with their roles and responsibilities.
· Addressing issues to Line manger if there is a gap on data quality for further fulfilment.
· Assure protection of the systems and data by performing at least one system back up.
· Ensure that confidentiality of data collected and stored are maintained
- Ensure that data entry work is implemented as planned and in line with Save the Children policies and procedures and meet the expected standards.
- produce High quality, analytical reports and supply to SC program on regular basis
· Other duties as assigned.
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary capacity to improve performance and applying appropriate measures when results are not achieved.
Ambition:
• Sets ambitious and challenging goals for himself/herself (and their team).
• Takes responsibility for his/her own personal actions and encourages others to do the same.
• Widely shares his/her personal vision for Save the Children, engages and motivates others
• Future-orientated, thinks strategically.
Collaboration:
• Builds and maintains effective relationships, his/her team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.
Creativity:
• Develops and encourages new and innovative solutions.
• Willing to take disciplined risk
Integrity:
• Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE
To be considered for the position, applicants should have:
· A minimum of a diploma and Degree from a recognized institution in IT or other relevant field with minimum 3 years working experience in IT/ data management field with an international NGO or other globally recognized institution.
· Previous experience in data management in child protection programming is preferred. She/he should have proven experience in reporting and statistics with excellent IT skills including the use of Excel (fundamental) and database software.
· The incumbent is expected to have excellent communication skills with fluency in written and spoken English. Ability to plan well, set own targets and meet them, ability to meet deadlines and work under pressure with good problem solving and analytical skill is required.
· The applicant should be excellent team player and expected to have willingness to travel and work regularly in field sites with basic standards of living and minimal.
KNOWLEDGE SKILLS AND ABILITY
- Strong accounting and analytical skill
- Willingness and ability to dramatically change work practices, flexibility in working long hours and ability to work with incoming surge teams;
- Excellent interpersonal, communication and presentation skills;
- Fluency in written and spoken English;
- Commitment to Save the Children values
- Teams, in the event of emergencies
