Chief College Registrar – Dandii Boru School
Education, Management
Dandii Boru School
Internal/ External Vacancy
THE OPPORTUNITY:
Dandii Boru College has an exciting opportunity for you to join our team as the Chief Registrar at Dandii Boru College Head Office in Addis Ababa.
ROLE PURPOSE:
The Chief Registrar provides leadership and oversight to all aspects of the Office of the Registrar in Dandii Boru College. The chief Registrar plays a critical role in the college and Academic operations by effectively managing the maintenance and integrity of all student academic records of campuses, the approved curriculum, the creation and maintenance of course schedules, all areas of student registration and the recording and reporting of grades, compliance with students grade related issues and the academic regulations, and the establishment and maintenance of processes for the equitable and consistent administration of policies and procedures as they relate to registration and academic record keeping. The Chief Registrar must provide strong leadership consistent with the academic goals and mission of the institution.
EXPERIENCE AND SKILL
Student Records and Student Admissions
- The admissions process occurs twice a year at the beginning of each semester per prescribed campuses’ academic calendars.
- Manage the bi-annual admissions and re-admissions process including data management and development of efficient electronic administrative and data management systems. Inputs to this process include student, College website enquiries, intercollegiate office liaison and electronic data transfers
- In consultation with the Student Affairs Head, plan and manage and ensure that incoming students meet the academic and personal criteria set by the College
- Ensure the accuracy and completeness of student records (both electronic and in hard copy) and make sure prospective students (new, returning, readmitted) are processed to enrolment in an orderly and efficient manner. This includes:
- Maintaining student records and database for future and current students
- Issuing and collating all student forms
- Updating of database from returned enrolment documentation
- Answering general student queries
- Updating the student database by moving non returning students to past, returning student to current year and future students to current once their enrolment papers have been processed
- Control and report on student cohort numbers, profile and movements throughout the year
- In collaboration with the Academic Affairs Head, the system admins and the President/ Vice President of the college undertake an annual review of the Student Admissions process looking for efficiencies including better software or on-line platforms
- In a timely manner, input all data into the College’s student database, undertake database system processes and provide, create and distribute meaningful student reports
- Assist the Accounts Office in identifying student deposit payments
Student Administration and Liaison
- Update student data, information and records in the College’s database (Synergetic), complying with the college data standard requirements
- Propose and forward list of graduating class students (who have finished their education and complete all the necessary requirements for Graduation) for the senate at the end of every year for approval
- Provide the Academic Affairs Head, College Deans, and campus registrars with Semester 1 and 2 student profiles
- Provide the Accounts Office with the following information for accurate and timely invoicing purposes:
- Incoming new students and outgoing students at the end of Semester 1
- Returning and non-returning students at the end of Semester 2
- Provide the Accounts Office with lists of names and details of charges to be applied to Students accounts
- Other duties as directed.
No of Required Positions: 1
Duty Station: Addis Ababa
Type of employment: Permanent
Qualifications
- Bachelor’s degree in any related field of studies and MA/MSc is desirable
- Minimum of 3-5 years of experience as a registrar or closely related enrollment management for BA/ BSc holders and zero year experience for master’s degree
- Excellent research, written, verbal and interpersonal communication skills
- Attuned to detail and insistent on correct information and data, both verbal and written
- Experience with student information systems; development of reports, plans and budgets and regulations related to student records
- Demonstrated experience to manage complex operations and systems
Skills and competencies:
- Ability to meet deadlines and achieve outcomes
- Ability to multi-task, prioritize and work under pressure
- Attention to detail
- Ability to be self-reliant, work autonomously, and be a team player
- Experience working within an education environment
- Ability to respect confidentiality and privacy at all times
- Interpersonal skills
- Outstanding verbal and written communication skills
- Highly developed customer service skills
- Excellent computer skills including sound knowledge of Microsoft Office applications (Word, Excel, PowerPoint and Outlook). MS Query experience an advantage
- First class administration skills, including competency in office procedures/systems
- Excellent data management and evaluation skills (experience with Synergetic student database or similar is preferred)
- High level capacity to innovate and to solve problems, developing and adapting electronic administrative systems
- Capacity to be flexible and work effectively and collaboratively in a changing work environment
