About Oxfam

OUR WORK IN ETHIOPIA

Job details

DIVISION: Operations

TEAM: Funding Team

LOCATION: Addis Ababa with frequent Travel to Oxfam operations areas

CONTRACT TYPE: Fixed Term

GRADE C 1 Global                                                      

JOB FAMILY:  Fundraising

SALARY: Choose an item.As per the Oxfam benefit Package

HOURS: 37.5 hours per week

FLEXIBILE WORKING

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage.

TEAM PURPOSE:

• Oxfam in Ethiopia is working to extend support to people marred by conflict, disasters and living in poverty and facing various shapes of inequality. Our Business Development team supports the program and functions to develop, nurture and maintain donor relations. The funding unit is also mandated to lead business development, submit reportsensuring donor compliance, negotiate with donors on contracts, and document and share learnings to fill gaps and improve country performance.
• Our country programme is implementing humanitarian and development programs in close coordination with partners and other stakeholders through 5 field offices and the national office in Addis Ababa. This role will be an integral part of the Business Development Team and work with the Business Development Manager and relevant Officers to ensure that the team has extended all possible support to the country program in achieving desired goals and objectives enshrined in the Oxfam Country Strategy 2021-2030.

JOB PURPOSE:

• The Business Development Manager will provide direct support to the organisation leading on the development of the fundraising strategy, identifying new donors, managing existing donor relationships, ensuring that donor compliance requirements are met and facilitating the development of new programme designs and proposals.
• As a senior manager within Oxfam, the Business Development Manager leads the planning, coordination, securing and management of restricted income to enable Oxfam in Ethiopia to deliver on the national country strategy.

POST HOLDER REPORTS TO

Program Director

JOBS REPORTING TO THIS POST

Grants Coordinator

BUDGET RESPONSIBILITY

No

DIMENSIONS OF THE ROLE

• Under the direct supervision of the Program Director, the position holder will be responsible for supporting program and other relevant units in contract management, business development, planning and managing grants. 
• ·Lead the formation, implementation, regular review, and refection of the country fundraising strategy.
• Provide capacity building support to Oxfam’s field offices on donor reporting and compliance.
• Steer Oxfam’s partnership engagements, both for implementing and strategic partners
• Develops solutions to diverse and complex problems within organizational policy on donors.

KEY RESPONSIBILITIES

1.Grants strategy development to support too long term, campaigns and humanitarian programs

• In consultation with the Country Director and Country Management Team, design, update and manage the implementation of the country funding strategy.
• Ensure that the country funding strategy is internalized within the country team.
• Conduct regular donor mapping informed by the ambitions and outcomes articulated in the Oxfam Country Strategy
• Ensure that the systems, processes, and ways of work to support the delivery of the strategy are defined, staffs are aware of these and that their provisions are implemented.
• Ensure links and facilitate join work with the Oxfam Confederation including the Africa Regional Platform, the Executing Affiliate (EA) Regional/HQ Platforms, and the Partner Affiliate counterparts.
• Provide on-going research, strategic donor intelligence gathering, and trends analysis and generate information to enable engagement with global, regional, and country level donors.

2. Support the country programme in the development of quality project proposals and concept notes.

• Evaluate eligibility and provide summaries of opportunities and calls that are relevant to the country. 
• Support the appraisal of new funding opportunities using the Bid/No-Bid (BnB)
• Coordinate the opportunity sign-on and sign-off process based on Oxfam Confederation Business Process and Threshold.
• Coordinate the development and submission of donor proposals/CN/EOI. This requires working closely with cross functional teams including the programme, finance, supply chain, HR and partners (where necessary). 
• Provide necessary Bid Coordination support including proposal kick-off, facilitate design process, consolidate proposal, review budgets, ensure technical reviews, final packaging, and submission. Quality assurance and adherence to timeline and donor requirements are critical in this regard. 
• Liaise with donors and Partner Affiliates to address donor queries.
• Review and strengthen compliance and utilization of the EA system (OPAL/CRIMSON) for project and contract management.

3. Effective Grants Management

• Ensure the implementation of Grants Management SoPs including grants kick-offs, regular review, and closure process.
• In consultation with the Finance Coordinators, Grants Coordinators and other team members, ensure a proper review of donor financial and narrative reports, ensuring consistency, accuracy, clarity and timely submission in compliance with Oxfam policies and procedures as well as donor contractual requirements, and work with programme and finance staff to continuously improve the quality of donor reports.
• Act as the focal person for addressing all donor related compliance issues.
• Review and negotiate the agreement signing process with the donors and Oxfam Affiliates.

4. Leading the relationship with donors and partners and exploration of new ones

• Represent Oxfam in external engagements with donors.
• Develop and maintain sustainable, quality and consistent relationships with key and potential donors.
• Responsible for new business development including philanthropies, income streams and innovative funding models with non-traditional donors, private sector, and other philanthropies such as foundations, lotteries and trusts.
• Identify and foster potential partnerships, coalitions, consortia, and affiliate engagement that may result in joint programme funding opportunities.
• Prepare and share with the Country Director and the Head of Programmes regular updates on top-line income status of the country in terms of (a) secure income for current year, (b) secure income for future years, and (c) proposals in the pipeline (which covers likely and possible)

5. Capacity building on donors’ requirements

• Ensure that Oxfam partners have sufficient capacity to contribute towards the development of high-quality proposals and programme designs.
• Co-ordinate and manage partnership processes ensuring effective systems in place for knowledge management and capacity building.
• Facilitate processes to ensure that all partners are aware of their commitments and contribution towards the delivery of successful proposals.
• Guarantee that there is report writing support to partners where necessary.
• Ensures that the team members (Oxfam/Partners) have access to staff development opportunities, identifies and addresses capacity gaps and provides on-going counselling and support to the team member.
• With support from Human Resources Manager, manages the life cycle of individuals within the team from pre-recruitment to exit, including performance management processes, people’s development and working with HR on issues such as disciplinary matters among others.

Person Specification

1. Be committed to equal opportunities: demonstrating sensitivity to culture differences and gender equality.

2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work.

3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

For this role, we have selected three of the most relevant feminist Leadership practices for this role (which you can read more about here:

1 Self-Awareness

2 Mutual accountability

3 Strategic Thinking and Judgment

Essential

• Masters / Post-graduate from a recognised University/collage in International Development, Finance, Social Sciences or or any other related area that can bring added value to the job.
• Relevant experience, of 5-7 years for Masters/ Post-graduate holders or 7-10 years for Bachelor holders, including budgeting, planning, programme cycle management, preferably in an international NGO out of which 3 years should be supervisory/managerial experience.
• Management experience in securing and managing funds from institutional donors, such as ECHO, EU, DFID, OFDA, CIDA, and UN agencies.
• Excellent planning and budgeting skills, and a sound understanding of Programme Cycle
• Management in emergencies and/or development environments
• Sound skills in capacity building in relation to fundraising or programme development.
• Self-motivated, target-driven and an entrepreneurial approach to fundraising opportunities
• Highly developed interpersonal, influencing and relationship skills.
• Excellent in the use of computers and Microsoft, especially spread sheet (Excel), accounting packages, word processing (Word) and Power Point. Competent in the use of email packages
• Excellent personal communication skills, in written and verbal English, with high impact influencing and persuasive skills. Able to use different approaches to achieve followership.
• Good administrative and numerical skills and attention to detail
• Demonstrated organisational awareness and understanding of knowledge management.
• Proven analytical skills and the ability to think strategically in relation to fundraising and donor engagement.
• Strong analytical and conceptual thinking skills; able to understand complex issues and translate them into simple, workable actions and plans.
• Ability to represent Oxfam to donors and external institutions.
• Ability to adjust to constantly changing situations while maintaining focus on delivery and follow-through.
• Experience with gender programming and working in multi-cultural environment.
• Commitment to Oxfam’s overall aims and policies and experience of promoting women’s rights and the interests of marginalized people in all aspects of Oxfam’s work.

Desirable

• Sufficient knowledge of Oxfam’s priorities and development and humanitarian programme work is an advantage.
• Knowledge of donors porfolio in Ethiopia, Amharic language
• Experience of working with Oxfam systems