Assistant Programme Officer (16/23 ADD) – British Embassy Addis Ababa
Development and Project Management
British Embassy Addis Ababa
We encourage, support and develop strong partnerships between Britain and Ethiopia and Djibouti, particularly those which contribute to positive change, stability, conflict prevention and reducing poverty. We will in particular seek to bolster pluralism, accountability and rights.
We work towards the same objectives in respect of the pan-African and regional bodies based in Addis Ababa and the Horn – specifically the African Union, the United Nations Economic Commission for Africa, and the Intergovernmental Authority for Development . We work closely with other members of the international community in pursuing all these objectives.
We provide balanced and comprehensive reports on the countries and institutions for which we are responsible to our Ministers, media, business and other customers in Britain. We provide friendly, efficient public services as part of our wider efforts to project a positive image of today’s Britain. We work closely together to ensure the achievement of Britain’s goals in the region.
The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
The Assistant Programme Officer has a key role in managing and delivering British Embassy’s programmes. S/he is primarily responsible for assisting on providing Programme Management Support , providing administrative Support and also assisting in the financial management for effective implementation of programme through working with government agencies, service providers, other donors and Civil Society Organisations.
1. Acting as Programme Support to Programme Officers and Deputy Programme Officer
- The APO will be developed as a potential future Programme Manager so will be provided with training and mentoring on programme management skills to support a Programme Team as part of future workforce development.
- This will include supporting programme staff when on leave or busy– building understanding of how the programme is being managed
2. Providing key organisational and logistical back-up to the team
- Keep and update diary and schedules of team meetings, agendas, field visits, booking rooms, booking transport.
- Take minutes of key meetings/team meetings, maintain wall displays and whiteboards.
- Provide support to scanning, printing, stapling and binding materials where required.
3. The APO may also take on additional roles
- There will be opportunities to engage withn People Team/Culture Club/ Gender champion, and Comms. focal point where appropriate.
The post-holder will report to FCDO Ethiopia’s Deputy Programme Manager working closely with the Team Leader. There are no line management responsibilities but you will work closely with the Deputy Programme Manager to oversee the Project Officer’s inputs to a specific portfolio.
- Possibility of learning and development opportunities
- Flexible working pattern
- 36 hours per week, Friday afternoons are off
- Medical treatment cover
- Annual Leave of 22 days
- 14 public holidays
- Performance review related pay
- Provident found (13% employer)
- Ability to organise and prioritise own work and deal with a number of matters simultaneously avoiding backlogs of work.
- Ability to take responsibility for quality of work, and able to correct and learn from errors.
- Ability to identify and resolve minor work problems, for example in the checking and payment of invoices.
- Computer literate and familiar with basic features and use of various financial programs
- Able to create and use simple spreadsheets.
- Able to create clear and accurate first drafts of project documentation, correspondence, and minutes or notes of meetings.
- Able to listen well and communicate effectively with colleagues in British Embassy and externally.