Assistant Admin and Finance Officer – Marie Stopes International Ethiopia
Accounting and Finance
Marie Stopes International Ethiopia
Marie Stopes International (MSI) is one of the largest international Sexual Reproductive Health (SRH) and Family Planning (FP) organizations in the world. We are a results oriented social enterprise that develop efficient, effective and sustainable SRH/FP programmes around the world.
Marie Stopes International Ethiopia (MSIE), a partner of MSI, is currently undertaking a dramatic scale-up of health service delivery for low income women and couples in Ethiopia. This includes expanding services in clinics and rural outreach programs into new regions of Ethiopia and creating social franchising networks of private quality service providers. MSIE announces information about job vacancies widely and encourages applications from all sectors of the community. MSIE considers all applicants based on their abilities and will ensure no group is disadvantaged on the basis of disability, gender, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, economic or social class, sex, HIV/AIDs status and political affiliation.
MSIE also implements a Safeguarding Policy to safeguard and protect the rights of staff, children, young people and vulnerable sections of the community and to this end, successful candidates will need to sign MSIE’s ‘code of conduct’ and undergo a background check. The Safeguarding Policy includes an adult Safeguarding, dignity at work place, child safeguarding, human trafficking and anti-slavery, sexual harassment, equality and diversity. MSIE applies zero tolerance approach for the violation such policies.
MSIE is an equal opportunity employer and is committed to hiring and retaining female employees. The organization has flexible policies including: travel policy for pregnant and lactating women, flexible work hour for non-clinic staff without reducing the total working hour. Women employees have access to on-job mentorship which aim to create gender-sensitive and inclusive work environment. As such, qualified women are encouraged to apply
About You:
We want individuals who support our mission of eliminating unsafe abortion by 2030 and who work with us to build an enabling environment to increase access to safe services everywhere. We expect all team members to share our vision and commitment to achieving our mission whilst promoting equality and safeguarding the welfare of all clients and colleagues.
1. JOB SUMMARY
Working with and reporting to the Commercial Finance Manager, the Assistant Admin and Finance Officer will be responsible for extending admin support to commercial department activities and managing safe custody of checkbooks, timely processing of check & petty cash payment transactions, cash transfers, staff payroll; and timely payment of government taxes and deposit of staff pension, handle IGA petty cash at head office and provident funds.
2. DUTIES/TASKS
Accounting and finance-related responsibilities
- Writes cheques and prepares the corresponding payment vouchers with due consideration to income tax and withholding tax.
- Present signed and completed cheque to Commercial Bank of Ethiopia for timely transfer to the receptionist or MSI-IGA staff at regions.
- Collect bank advice for transfers and payment made for work advance at regions and receptionist for petty cash establishment and replenishment and communicate/inform relevant information to the right person immediately.
- Prepare and Facilitate SRH and MCH centers’ staff 80% PF request an emergency loan as per internal policy.
- Handling cheque books & undelivered signed cheques & keeps them in safe custody.
- Handles and properly keeps Cheque books and financial documents like withholding, payment, and petty cash voucher PAD in a safe custody
- Pay per diem and other necessary payments for workshops, meetings, and training participants.
- Transfer monthly budget and salary of SRH & MCH centers office employees to their individual bank accounts within a day after getting them approved.
- Prepare and ensures petty cash and work advance transfers to SRH and MCH receptionist within the required time.
- Collect all monthly bank statements from Bole Bank on the 30th day of the month and properly arranges them for the preparation of bank reconciliations.
- Transfer income tax and pension through the commercial bank of Ethiopia in the respective local government before the due date indicated on the tax proclamation and send this advice to respective receptionists for submission to the local gov’t to get a receipt.
Admin responsibilities
- Coordinate with the fleet department and ensure timely delivery of supplies to the field team
- Coordinate fleet department for transportation support to department and field team staff.
- Track procurement request and delivery process for center channel
- Provide necessary admin support for organizing training programs like logistics, coordinating with participants, transport arrangements, etc.
- Support field team ensuring monthly replacement of petty cases, stock requests,s and budget preparation.
3. Person Specification
1. Required Qualification:
- B.A Degree in Accounting/Finance, Business Administration or Commerce from a recognized University or College
2. Experience
- At least two years of relevant work experience
3. Required Skills, Attitudes and Attributes
- Committed to the protection of team members and clients, with a focus on vulnerable group
- Able to role-model inclusive and culturally sensitive attitudes and behaviors
- Computer literate
- Integrity and ethical behavior
- Ability to work under Pressure
- Pro-Choice
Duty Station: MSIE Support Office, Addis Ababa Number of Position (1) Type of Employment: Fulltime
Salary: As per MSI Ethiopia Reproductive Choice Salary Scale
As per MSI Ethiopia Reproductive Choice Salary Scale
