The Ethiopian Public Health Institute(EPHI) is established by the council of ministers regulation No. 301/2013 which recognize the Institute an autonomous federal government office having its own legal personality. The institute is accountable for the Federal Minister of Health.
The institute shall have the following objectives:
1. Undertake research, based on national public health research agenda, on priority health and nutrition problems, and generate, absorb and disseminate scientific and technological knowledge to improve the health of the general public;
2. In collaboration with the concerned bodies conduct surveillance for the early identification and detection of public health risks and prevent public health emergencies through adequate preparedness; and alert, warn and dispatch timely information during public health emergency, respond effectively and timely and ensure rapid recovery of the affected population from the impact of the public health emergency;
3. Strengthen its laboratories with trained man power and technology to undertake problem solving researches provide effective response to public health emergencies, carry out referral diagnostic and analytical tests; and support the capacity building of health and food science laboratories at the national level to enable them provide quality laboratory services.
The Institute secures average annual revenue of 25 million Birr and more than 20 million USD (in cash and in kind) from different donors.
The Ethiopian Public Health Institute, EPHI shall have advisory board in respect of policy, strategy and other major institutional matters.
The Knowledge translation directorate at the Ethiopian Public Health Institute (EPHI) would
like to hire Admin Assistant who will be responsible for handling clerical tasks of the
directorate including handling communications, managing files, updating paperwork and
other documents, and performing other general office clerk duties.
Responsibilities:
The specific duties and responsibilities of the Admin Assistant include the following.
. Drafting letters, and processing final letters and follow it.
. Assist on the directorate’s daily activities.
. Collecting and auditing staff’s attendance
. Handling incoming calls and other communications.
. Managing filing system.
. Recording information as needed.
. Updating paperwork, maintaining documents, and word processing.
. Helping organize and maintain office common areas.
. Performing general office clerk duties.
. Organizing travel by booking accommodation and reservation needs as required.
. Coordinating events (Workshops, Planning session, review meetings etc..) as
necessary.
. Maintaining supply inventory.
. Maintaining office equipment as needed.
. Aiding with client reception as needed.
. Ordering office supplies
. Organize office operations and procedures
. Creating, maintaining, and entering information into databases.
Employment Type and Duration: Employment will be on contract basis and the contract
will be for one year (12 months), with possibility of extension subject to performance.
Required Number: 1
Reports to: the Knowledge Translation directorate.
Minimum of TVET/College Diploma in secretarial science or any other related
business fields.
. At least 10 years of experience as a secretary or with clerical role.
. Excellent organizational skills, ability to prioritize, and comfortable working
independently
. Ability to write clearly and help with word processing when necessary.
. Proficient computer skills and ability to operate general office equipment
. Strong communication skills.
. Knowledge of Office Administrator responsibilities, systems and procedures
. Proficiency in MS Office (MS Excel and MS Outlook, in particular)
. Hands on experience with office machines (e.g. fax machines and printers)
According to the contract salary scale of Ministry of Finance.
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