Executive secretary – GS Construction Company
Admin, Secretarial and Clerical, Business and Administration, Social Sciences and Community
GS Construction Company
LAYING THE GROUNDWORK FOR YOUR COMMUNITY SINCE 1974
Four decades after Glen Sandwith founded the company as GS Holdings, we still provide the same great service with great people that are focused on doing quality work, safely and efficiently.
GS Construction is proud to be one of the longest-serving general contractors in Central Alberta.
Our Core Purpose
To improve the quality of life for people, families and the communities they live in.
People First!
At GS, we like to think we look at things a little differently. Our first priority is finding quality people with the intelligence, work ethic and personal pride that fits with our corporate culture and values. We then spend the time training and growing our people to be World Class construction professionals.
We are proud to have a “field-focused” mentality. That means we understand our people on-site are the ones who get the job done. We’ve structured our organization so that all other business functions support execution in the field. We have a set of key processes and procedures that we follow on every project to get the job done right: from the estimate, to pre-job planning, to construction planning… all the way to post-job reviews.
We continually try to grow and develop our people because people are the only thing that differentiates one construction company from another.
Our Specialty
GS Construction specializes in the self-performance of water and wastewater infrastructure construction.
We offer a full suite of services for municipal & civil construction including:
- infrastructure rehabilitation & maintenance
- new construction
- land development
- general contracting
- project management
- construction management
We continue to grow and develop long-term relationships with Tier 1 clients including:
- private developers
- engineering firms
- municipalities
- government agencies
We have acquired and sustained these clients because of our reputation for quality workmanship, honesty, and integrity.
Our trusted list of Tier 1 vendors and subcontractors allows us to increase our scale and scope as required for any project while sticking to project timelines and budgets.
Our Qualifications
- Highly-trained and motivated construction management team
- Modern fleet of heavy equipment and trucks
- Over 40 years of history and experience
- One of three contractors qualified for EPCOR Watermain Replacement in the City of Edmonton
- Large and diverse partner list of quality vendors & subcontractors
- COR, PICS, and ISNET World Certified
An Executive Secretary is a competent professional who supports high-ranking officials by organizing schedules, maintains the executive’s agenda, plans appointments and meetings, attends meetings and takes minutes, handles phone calls, manages correspondence, arranges travel, maintains records, and assists in various administrative tasks. She has to ensure efficient coordination and support to executive, allowing him to focus on their managerial responsibilities. Your primary objective will be to enhance the overall efficiency of the business by ensuring the timely and efficient completion of all assigned administrative tasks. Join our team and contribute to the smooth operation of our organization by providing invaluable support to our executive.
Responsibilities
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
Requirements and skills
- Degree in Secretarial science & office Management or business administration or relative field
- 4+ years’ proven experience as executive secretary or similar administrative roles.
- Proficient in MS Office and “back-office” software (e.g. ERP)
- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
