GRANTS MANAGER (2ND ADVERTISMENT) – The Alliance for International Medical Action (ALIMA)

Business and Administration, Development and Project Management, Health Care

The Alliance for International Medical Action (ALIMA)

Job Description

GENERAL SUMMARY

Under the supervision of the Head of Mission, the Grants Manager is responsible for implementing the funding strategy in line with ALIMA’s country action plan. More specifically, they are responsible for mobilizing funding that will allow the implementation of projects. They maintain regular relations with donors and conduct an active search for funding. They are the guarantor of the drafting of project proposals and reports to donors. They support the monitoring of contractual donor indicators, in collaboration with the Project Coordinators and the Medical Coordinator.

MAIN ACTIVITY

Objective 1: Definition and Monitoring of the Country Financing Strategy

• The Grants Manager carries out an analysis of donor strategy and the availability of funding for the country concerned, to maintain a high level of information and understanding of the issues. They identify funding needs for the mission in collaboration with the coordination team and propose a relevant funding strategy for the mission. They assess the issues and propose the adaptation of the strategy according to the operational action plan of the country. During the mission, the Grants Manager monitors the financing strategy and adapts it according to changing needs. In conjunction with the Head of Mission and the Regional Grants Coordinator at headquarters, they support the design and implementation of a strategy for acquiring grants and mobilizing resources

 Objective 2: Maintenance of the relationship with donors

• In conjunction with the Head of Mission, they ensure representation with donors and negotiate funding for ALIMA projects. They maintain relations with the donors who finance the projects to ensure regular quality communication. They coordinate the visit of donors to projects when the security situation allows it, with the support of the Head of Mission.
• Grants Prospection:  The Grants Manager, in support of the Head of Mission, conducts an active search for funding and identifies new donors to approach to ensure good knowledge of ALIMA and the projects implemented by its staff. They actively monitor the thematic priorities of donors and funding mechanisms in the country. They carry out donor mapping and intelligence gathering, and regularly inform the country coordination on this subject. They develop project presentations and brochures to ensure institutional communication throughout the year.
• Supports operational planning in line with donor and funding priorities: The Grants Manager supports the Project Coordinators and the coordination team in the design of interventions in line with the donors’ strategy. They ensure that the interventions are aligned with the thematic and operational priorities of the donors and that the submissions respect the formats required by the latter.
• Production of concept notes and project proposals: To obtain funding, the Grants Manager is responsible for submitting concept notes and project proposals within the deadlines imposed by the donors. They ensure the writing of project documents to respond to opportunities with donors. They guarantee the quality and conformity of the documents produced.
• Disseminates key information on donor procedures, and funding contracts and supports Project Coordinators in monitoring contractual requirements
• The Grants Manager is responsible for updating the coordination team on donor guidelines. They continually inform the teams of the evolution of donor procedures and requirements. In addition, the Grants Manager supports the Project Coordinators in monitoring the contractual requirements of donors. The Grants Manager monitors operational developments, including budgetary, to propose contractual modifications if necessary.
• Data tracking to meet reporting requirements: The Grants Manager develops and incorporates solid elements of monitoring and follow-up in the reports in the project monitoring tools and therefore participates, with the Data Manager and the Medical Coordinator, in the control and compilation of operational data. They ensure the updating of data monitoring tools in connection with financing contracts and anticipate the deadlines of reports to ensure the completeness of the data and quality analysis.
• Ensures the production of accurate and analytical narrative reports within the defined deadlines
• The Grants Manager is responsible for preparing interim and final reports for donors, according to the reporting formats and rules imposed. They are directly responsible for drafting documents, based on precise, quantitative, and qualitative information and capitalized on during the year. They establish regular liaison with the coordinators and project managers and, for the preparation of reports, link the commitments with the donor and the reality of the projects and the land. They ensure compliance with deadlines and are responsible for the quality of reports.
• Ensures the contractual management of financing contracts: The Grants Manager is responsible for monitoring financing contracts with donors. They are in direct contact with the national representatives of the lessor for contractual management issues. They make sure to know and respect the procedures of the lessor and that these are known to the rest of the team. For this, they have a common contract monitoring tool that they help update.
• Ensures the application of standards in the prevention of abuse: The Donor Relations Manager must participate in training and awareness sessions. They apply the standards relating to the prevention of abuse in all the tasks they undertake (ex: adding the theme in reports, project proposals, clause on the prevention of abuse, etc). They contribute to creating and maintaining a fulfilling and protective environment.

EDUCATIONAL QUALIFICATION

• Higher education diploma (Master’s level or equivalent) related to the position (development studies, public health, international relations, project management, etc.) from a recognized university/college.

SKILLS AND EXPERIENCE

• Professional experience in reporting, design, and/or project management, of at least 5 years, as well as field experience.
• Good command of project management tools (project cycle, logical framework, project proposal, reporting, Budget, etc.)
• Proven experience with different donor agencies, and compliance procedure/policy implementation.
• Excellent level of spoken and written English
• Excellent analytical, synthesis, and writing skills
• Autonomy, capacity for initiative, ability to work in a team and to communicate
• Rigor, motivation, and willingness to achieve project support objectives
• Understanding and adherence to ALIMA’s values and mission

   Other Skills:

• Demonstrated skills in donor relations, negotiation skills,
• Demonstrated ability to work effectively in a team environment. 
• Computer skills, including Microsoft Office, Excel, PowerPoint, and others
• Proven ability to adapt, diplomacy, and patience while dealing with donor agencies, and partners and representing ALIMA when required.
• Excellent organizational skills and multi-tasking ability
• Collaborative attitude with colleagues, work team, and external partners
• Excellent communication skills. 
• Flexible with the ability to cope with stressful situations and challenging conditions Ability to work independently and quickly take up a position
• Analytical skills and critical thinking
• Sense of organization and rigor
• Strong listening skills
• Ability to work under pressure

 Languages:

• English Speaking, reading and writing, and Knowledge of the local language Somali is a plus.

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