FINANCE OFFICER – Première Urgence Internationale
Accounting and Finance, Business and Administration
Première Urgence Internationale
Première Urgence Internationale is a non-profit, non-political, non-religious international NGO. Première Urgence Internationale helps civilians who are marginalised or excluded as a result of natural disasters, war and economic collapse. Our mission is to defend basic human rights, such as those set out in the Universal Declaration of Human Rights in 1948. Let’s help them shape their own destiny! Our aim is to provide a rapid global response to the basic needs of populations affected by humanitarian crises to help them regain independence and dignity. “Our mission is to help populations affected by humanitarian crises by providing them with the skills to take their future back into their own hands”. In 2016, our projects are being carried out in 212countries by 2,185 native workers, 183 foreign workers and 75 head office employees.
Country Office: Ethiopia
Work Base: Addis Ababa _ Coordination
Availability: As Soon As Possible
Salary Scale: as per the organization salary scale
Contract Duration: 6 months with possibility of extension
We strongly encourage female candidates to apply for this position.
About Premier Urgency International
Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.
PUI works in 10 areas of intervention and distinguishes itself by the implementation of an integrated approach in its response. This method aims to identify and understand the needs of all those affected by a crisis. Our teams come together to bring a rapid global response to the basic needs of populations affected by humanitarian crises to help them regain independence and dignity.
PUI in Ethiopia:
Although PUI has not been operational particularly in Ethiopia, the organization has long time presence in East African region, mainly in Sudan and South Sudan.
Following the north Ethiopia conflict, which erupted in 2020, and the reports of recurrent drought, which is affecting the life and livelihood of millions in different regions of Ethiopia, PUI decided to contribute its part to address the humanitarian needs triggered by both manmade and natural disasters. For this reason, PUI has been registered with FDRE Authority for Civil Society Organization (ACSO) since June 22, 2022 to enable the organization to operate legally in the country. Since then, PUI has been doing needs assessment in different regions of the country to identify gaps in order to decide where to put its effort for optimum results. Following some of these assessments, PUI has decided to implement its first project in Afar rand Benishangul Gumuze region where the consequences of the recent conflict and the ongoing drought has significantly affected the population of the region.
PUI is also actively looking for more partners to respond to more humanitarian needs in other regions of the country which were affected by conflict and natural disasters.
General Assignments / Scope of the Role:
The Finance Officer will supports the Finance activities of the main office in Addis Ababa. S/He will be responsible for the overall finance and cash management of the main office. Other responsibilities comprise management & monitoring of monthly expenditures against budget, liaison with logistics to ensure proper completion & management of PUI resources, guarantee the proper archiving of all accounting documents, according to PUI’s procedures and tax management.
Summary of Task and Responsibilities:
1. CASH AND ACCOUNTING MANAGEMENT
- S/he ensures the cashbox management and safety
- S/he manages the monthly accounting in accordance with Première Urgence Internationale’s procedures
- S/he is responsible for the monthly accounting closing, mainly by cross checking the cashbook and the supporting documents, and proceeding with the bank reconciliation and cash inventories, at the end of the month
- S/he operates all payments and manage advance process after validation of the Finance Coordinator
- S/he makes sure that no expenses whatsoever are made without prior authorized signatures in the proper supporting documents
- S/he makes sure that all the forms regarding admin procedures are correctly filled before payment.
- S/he collects all invoices included VAT and issues a quarterly report
- S/he ensures compliance of all payments with Première Urgence Internationale’s and donors procedures
- S/he updates the financial movements in the cashbooks according to accounting standards
- S/he checks daily the cashbook balance and the cash inventory and make sure there is no amount difference
- S/he participates to the annual accounting closing with the administrative team and under the supervision of the Finance Coordinator.
- S/he prepares the audits or possible inspections
- S/he ensures that invoices, contracts and all accountancy documents fulfil the NGO’s requirements and are scanned
- S/he translates all invoices into English
- S/he guarantees security of the cash and confidentiality of information
2. TAX MANAGMENT
- S/he is responsible for gathering the field tax reports (salary, suppliers and rental) and consolidate for payment in Addis Ababa
- S/he is responsible to liaise with field for all taxes related issues
- S/he is responsible to follow-up all the tax issues, tax payment and tax filling of the documents with field
- S/he is responsible to support the Finance Coordinator in preparing the authority reports
3. FINANCIAL MANAGEMENT AND BUDGETING FOR THE BASE
a) Budget follow-up
- S/he contributes to the update of the Financial Follow Up document (FFU) – including the Allocation table, forecasting in the BFU and reallocation suggestions – on a monthly basis.
- S/he ensures closely monitoring of the FFU on a regular basis and makes sure not to over-spend on the budget lines.
- S/he participates in the preparation of new project proposals with the Finance Coordinator
b) Management of the follow-up cash forecast
- S/he manages the follow-up cash forecast in consultation with the Finance Coordinator. S/he will also be constantly alert for security issues in transferring and holding funds
- S/he also updates the weekly prioritizing of payments and coordinate with the Finance Coordinator for transfers.
4. ARCHIVING
- Consolidate the hard and soft copy accounting of all the mission
- Guarantee the archiving of hard copy and digital accounting filing
- Participate to audit preparation
Required Qualifications and Professional Experience
- BA Digree on Accounting and Finance or Business Administration
- Minimu of 4 years experiance out of Which 2 years in INGO experience with Similar activities
Required Skills & Competencies
- Self-motivated, flexible and adaptable to the needs of the team and organization
- Strong commitment in humanitarian principles
- Ability to work independently while taking initiatives and showing a sense of responsibility
- Ability to withstand pressure
- Ability to organize and manage priorities, to prioritize a heavy workload and to delegate accordingly
- Good analytical skills, rationality and logic
- Problem solving and Excellent communication skill
