Admin Assistant – Hope Enterprise’s University College
Business and Administration, Management, Social Sciences and Community
Hope Enterprise’s University College
Hope Enterprises or Hope is a local NGO that was established in 1971 in Addis Ababa to help the needy help themselves through basic needs, education, competence, job and business mediation and value education. As Hope was completing its 32 years of humanitarian service in 2003, it’s then Executive Director, Dr. Minas Hiruy, recommended to the Board the establishment of an outstanding liberal arts university college by submitting a full-fledged proposal. After some discussion, the Board and the General Assembly of Hope accepted the proposal, establishing Hope University College as the first public benefits institution of higher learning in the country on November 25, 2003. Soon after, the Board adopted a new structure comprising the Ladders of Hope that subsumed the existing and non-college activities of Hope as one division and Hope University College as another division, opening the way for the university college to operate autonomously.
Values
The University College believes in goodwill to humankind and to nature and in the concretization of this concern as a step to making the world a community of hope, justice, peace and progress. The University College holds dear the advancement of liberal education as a means of personal and social transformation and regards the provision of education to all as an important public responsibility.
Vision
The vision of the University College is to contribute to the renewal and transformation of society through knowledge and value based education and graduates who can make a difference using what they had gained in the university college.
Mission
The University College, having a mission to provide aspiring leaders the option of pursuing world-class education without leaving their country and cultural setting, shall enable the development of leaders, who being capable of independent work, problem solving, analysis, innovation and reflection, can make a difference in the development of society and in mutually and sustainably supportive relations between man and nature.
Mission Statement
Developing leadership for a world of hope
Hope Enterprise University College (HEUC) is a higher education institution in Ethiopia, which is housed on five hectares of a beautiful, green and clean campus conductive for teaching-learning process and having student and faculty friendly environment. It is an accredited institution in three graduate programs namely, MBA, MSC in Accounting & Finance and MA in Organizational Leadership. It is also accredited in the following undergraduate programs: Architecture, Accounting and Finance, Management, Marketing Management, Information System, Information Technology and Computer Science. Currently the university college is trying to recruiting the right candidate who is befitting for the position of Admin Assistant, accordingly, any interested professional who can meet the following criteria can apply for the position.
Job Summary/Objective of the job
Provide an efficient and responsive secretarial and administrative support to the office of research and community services (VPRCS), CCD, CEQE and Dean of student offices.
General Duties
- Types routine letters, forms, claim forms, memorandum, reports, scientific or technical documents progress report related to thesis work and/or documents in accordance with established office routines.
- Receives and screens visitors and telephone call, takes messages, schedules appointments for professional(s) and/or management staff, students with cases and provides information to callers.
- Ensures correspondence – prioritize and respond to enquiries by letter, telephone and email, directing them as appropriate,
- Co-ordinates meetings, conference calls, preparing documentation of interviews for data collections.
- Co-ordinate and provide secretarial and administrative support to the research office
- Support to document paper and electronic information and file management,
- Establish efficient office systems including filing, handling confidential information in accordance with HEUC policies,
- Acting as a receptionist and/or meeting and greeting clients for the purpose of responding to a variety of program-specific and district-general inquiries from a variety of internal and external parties for the purpose of providing information, facilitating communication among parties and/or direction.
Specific Duties
VPRCS
- Work on data entry and management of the research data using SPSS, Excel, and other reference manager software,
- Work on editing various publication documents such as research conference proceedings, research articles, journals, bulletins,
- Coordinate on research conferences and community services.
CCD
- Receives incoming letters from sections/units/ in the UC and sort them accordingly.
- Collects grade reports, registration slips etc. and sorts them with a checklist
- Admits students’ requests/applications/ for tutorial coaching, makeup exams, grade change, remarking, reassessments, missing assignments, missing marks, lost ID card, withdrawal, clearance, add/drop, transfer within, transfer from … any complaints or remarks (including via phone call and telegram).
- Receives and records separately changed grades, grades for tutorial coaching and makeup exams
Dean of Student
- Request, receive and supply stationary materials and office equipment based on the rules and regulation of the institution
- Organize and keep file of the office
- Handling sponsorship student’s file
CEQE
- Maintain performance evaluation documents
- Assist in formulating of office Plan
- Maintain data related with CEQE Offices
Accountable to: HR Office
Qualifications
- BA in Business Fields
- At least 3 years of experience in same position.
- Knowledge of Office Administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
