Operations & Logistics Officer – JSI
Business and Administration
JSI
JSI is a public health organization dedicated to improving the health of people and communities in more than 70 countries.
Almost 40 years of global experience supports and informs JSI’s work in Ethiopia. Since 1994, JSI has worked in partnership with the government and local civil society organizations to support the Ethiopian government’s health and development priorities.
JSI is working in all regions across Ethiopia, in urban as well as rural areas—though most projects reach the largest population groups by focusing on the four most populous regions.
Operationally, JSI has the integrity of strong management systems, combined with the flexibility of a decentralized structure that meets clients’ and partners’ needs.
Background:
John Snow, Inc. (JSI) is a public health management firm, headquartered in the United States, dedicated to improving the health of individuals and communities throughout the world. JSI has been implementing public health work in Ethiopia for over 25 years.
JSI is supporting the Ethiopian Ministry of Health to improve efficiencies in vaccine administration through the deployment of MasterCard’s Wellness solution and complementary services. JSI will serve as a third-party service provider to the Ministry of Health to help it in its implementation of the Program in Ethiopia.
JSI is currently looking for a competent, knowledgeable, experienced, and motivated Operations and Logistics officer for its Wellness Pass project.
Job Title: Operations & Logistics Officer
Position Type: Full time
Reports to: Finance & Administrative Manager
Duty Station: Addis Ababa, Ethiopia with frequent travel to the field
Number of Positions: 1
Duration: One year with possibility of extension
The Operations & Logistics Officer is a full time position based in Addis Ababa, Ethiopia with frequent travel to program sites throughout Ethiopia. The major roles and responsibilities of the position include ensuring the overall quality, efficiency and proactive administrative and logistical support services in the key areas of procurement of goods and services such as IT equipment, vehicle rentals as per JSI’s policies and procedures and in accordance with relevant Ethiopian government policies and procedures.
Duties and Responsibilities:
● Coordinate the supply of goods and logistics support for Wellness Pass activities, including requesting receiving, storing, transportation, customs clearance, issuing and processing in accordance with GOE and JSI policies and procedures;
● In coordination with the technical and operation teams, develop monthly transportation plans, field monitoring plans, fleet servicing plans, etc., and ensure the plans are implemented, monitored and reported on;
● Coordinate and provide logistics support;
● Ensure that logistics activities are integrated with technical and operational teams and that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained;
● Proactively identify broader issues of logistical improvement areas /non-compliance and adapt systems to address challenges;
● Guide, supervise and mentor drivers and ensure that the fleet management system is functional;
● Prepare reports on vehicle utilization, vehicle efficiency, inventory/goods movement, damages, etc. and submit to the Finance & Administrative Manager on a regular basis;
● Develop, implement and monitor the safety and security plan; provide training to staff concerning safety and security;
● Establish and implement appropriate security standards for the compounds and offices;
● Facilitate office share agreements and ensure the office is fully functional at all times, liaising with landlord and vendors to ensure repairs and issues are followed up on-time and implemented appropriately;
● Responsible for implementing JSI’s Accountability Framework and Code of Conduct, and adhering to JSI’s policies on fraud management;
● Perform any other tasks as assigned by the Supervisor.
Qualifications:
● University degree in Business Administration or related field
● Experience in areas such as transport or logistics operations/management, procurement, etc.
● At least five years of progressively responsible experience in logistics, management/ operations, procurement, transport, etc.
● Knowledge of and experience with international development projects and or other international NGOs;
● Experience in managing multiple staff under her/his direct supervision;
● Basic computer skill in; word, excel, email, access and related software required
● Must be willing for rigorous reference and background check.
● Fluency in Amharic and English is required.
● Ability to work under pressure, deal with multiple tasks and respect deadlines.
● Able to work with minimum supervision, independently and manage time efficiently
● Female candidates are highly encouraged to apply
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