Human Resource and Admin Officer – Medical Teams International
Admin, Secretarial and Clerical, Human Resource and Recruitment, Management
Medical Teams International
JOB SUMMARY
To provide the day-to-day MTI HR and Admin support in Amhara Field Office to ensure quality health care services for Refuge , internally displaced peoples and host community in Amhara Ethiopia. This position will be responsible for ensuring proper implementation of HR activities and assist in recruitment, benefits, performance management, and staff development.
JOB RESPONSIBILITIES
Essential Duties / Responsibilities:
- Assist and disseminate requests for local positions through all available networks
- Coordinates the recruitment process of new staff and manages their induction to the organization –
- Assist in Conducting reference and background checks on possible candidates.
- Prepares appointment letters and contracts for staff and contractors.
- Maintains and tracks all personnel records and databases.
- Acts as administrative liaison between field office in Afar and Addis.
- Assist in disciplinary cases finding and ensure cases are handled according to MTI policy and legal requirements.
- Provide support and translation services when needed within the office.
- Act as the point of contact for HR issues at Amhara Field Office and ensure that all HR paperwork is promptly submitted to MTI Addis.
- Ensure that all locally sourced staff and volunteers have valid contracts.
- Support all other administrative tasks needed in Afar to ensure positive and high impact programs are implemented in a timely and efficient manner.
- Committed to the values and principles of MTI.
- Assist the logs team with travel, hotels, and flights for staff in transit when needed.
- Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies. Incumbents will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding.
Quality Management
- Maintain a clean and orderly work area that ensures privacy
- Monitor monthly Time sheet submission of staffs
- Support other staff and colleagues to maintain good infection control practices to prevent spread of illnesses within the office and among the staff
Additional activities – Perform any other job-related task whenever assigned by immediate supervisor
WORK CONDITIONS
Staff will be working primarily from the Medical Teams International offices in the Amhara Region with some travel to field sites.
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and reaches their potential as individuals and teams and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening, and evolving to become more diverse, equitable and inclusive than we are today. As part of our commitment to a safe and inclusive work environment, team members are expected to adhere to Diversity, Equity and Inclusion Policies.
Safeguarding & Code of Conduct
Medical Teams International is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Medical Teams International Code of Conduct Policies and values at all times. Team members are required to complete mandatory Children and Vulnerable Adult Protection Policy, Protection from Sexual Exploitation and Abuse Policy, Code of Conduct and Conflict of Interest Policy Training upon hire and on an annual basis.
NOTE: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned; The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.
Department: HR and Admin
Team: Support Staff
Reports to (position): Field Coordinator
Work Days & Hours: Monday-Saturday, 40-48 hours/week, occasional weekends and public holidays
Travel: Regular travel to field offices
If Manager of Staff, Positions Supervised:
(directly & indirectly) TBD # of Positions Supervised
EDUCATION, LICENSES, & CERTIFICATIONS
- Diploma in Human Resource, Management or equivalent.
EXPERIENCE
- At least 2 years’ experience working in HR administration
- Prior experience working with INGO.
- Experience with Microsoft Excel.
- English (written and spoken), Desirable, Amharic and English language proficiency.
KNOWLEDGE, SKILLS & ABILITIES
- Motivation:- Self-motivated Desire to serve others. Keeps a positive attitude in difficult situations
- Team Building: – Respectful towards other cultures Able to establish relationships easily Team player. Experience of working in a multicultural setting.
- Adaptability: – Flexible under changing conditions Able to cope with basic working conditions Culturally aware and able to adjust. Capable of managing stress.
- Technical Expertise: – Secure and at ease with professional skills Coaching/teaching skills Comfortable with basic data management and consolidation. Problem Solver.
- Management and Leadership: – Planning and organizational skills Mentoring skills. Initiative taker administrative skills
