Communications, PR and Journalism

JSI

JSI is a public health organization dedicated to improving the health of people and communities in more than 70 countries. 
Almost 40 years of global experience supports and informs JSI’s work in Ethiopia. Since 1994, JSI has worked in partnership with the government and local civil society organizations to support the Ethiopian government’s health and development priorities.
JSI is working in all regions across Ethiopia, in urban as well as rural areas—though most projects reach the largest population groups by focusing on the four most populous regions.
Operationally, JSI has the integrity of strong management systems, combined with the flexibility of a decentralized structure that meets clients’ and partners’ needs.
 

Terms of Reference (TOR) for Documentary Film Production, Short Testimonial Video and Photo Shots

1.    Background

Since 2015, Ethiopia’s Ministry of Health (MOH) has engaged in a massive effort to transform the health sector mainly through digitization of the health data management systems and improving data use practice via instituting the culture of evidence-based decision and actions. Information Revolution (IR) – one of the health sector transformation agendas – is earmarked for guiding for the transformation of the health information management process and practice. The provision and availability of quality health data play a significant role in enhancing the quality of healthcare services. Using up-to-date information and communication technologies (ICTs), the IR targets transforming and overhauling the system of how health data is collected, analyzed and disseminated with the intent of establishing a contemporary health management information system (HMIS). Its other connected primary objective is to cultivate and reinforce an information culture that values and regularly uses data for decision-making.  

The Ethiopia Data Use Partnership (DUP), the MOH’s consortium platform led by JSI Research & Training Institute, Inc. (JSI), is tasked to support the IR’s implementation and coordination of partners and collaboration of IR endeavors. DUP aims to improve the collection and use of high-quality routine information in the health sector, leading to better quality, efficiency, and availability of primary health and nutrition services at all levels of the health system. Leveraging the synergy of partnerships, the DUP is also an engagement platform for implementing partners and donors, spearheaded by the Bill & Melinda Gates Foundation. It strives to provide effective technical and financial support while galvanizing additional commitments to strengthen the national health information system.

As the conclusion of the five-year implementation draws near, DUP plans to prepare and disseminate a 15 minute high quality documentary film, short testimonial videos, and photos that showcase DUP’s contribution to the IR’s progresses and successes.. The objective is to capture, articulate, and celebrate best practices and accomplishments while drawing lessons to be used as input for the next strategic health plans and programs. Towards the realization of this objective, DUP seeks to hire a capable consultant firm/s to undertake the production and completion of content for dissemination. Therefore, this is Terms of Reference (TOR) details the scope of work, roles and responsibilities, and deliverables of the consultant firm/s who is/are expected to deliver the accomplished worked.

2.    The Objective of the Consultancy

The overall objective of this consultancy is to closely work with the DUP and MOH team to conceptualize and produce a high-quality and engaging multimedia, including one documentary film, two testimonial short video clips, and 50 quality photos, that tells the story of the IR and capture its progress, successes, and lessons to help inform the global community, Ethiopians and health policymakers who would use it to inform the next strategic health plans and programs.

3.    Scope of the Consultancy

3.1. Documentary Film

Under the guidance of DUP, the consultant will co-conceptualize the development of a story outline that captures and illustrates the general implementation progresses and successes of the IR in Addis Ababa, Oromia (Asella), SNNP (Hadiya & Silte zones), Sidama (Hawassa), Amhara, and Somali (Jigjiga) regions. Upon approval, the consultant will schedule, shoot, and edit a short documentary film. The consultant firm/s will travel to conduct interviews and shoot footage with relevant and knowledgeable professionals at the selected regional and federal levels. In consultation with DUP’s Senior Learning and Knowledge Management Specialist, the consultant will develop interview questions for interviewees.

3.2. Short Testimonial Video Clips

The consultant, in consultation with DUP, will also develop outlines for short testimonial videos that focus on benefits of strengthened health information systems (HIS) at the levels of the woreda and facilities. The testimonial videos will pay attention on how strengthened or new digital tools improved the health workers to making informed and best decisions while enabling them to deliver improved health services to the community. 

3.3. Photos

The photos need to display contributions of the Data Use Partnership in ensuring use of quality health data across its engagement areas. In addition, the photos should reflect the outcome of using improved HIS and digital health tools in enhancing service deliveries.  

4.    Roles and Responsibilities of the Consultant Firm/s

The consultant firm/s will be expected to fully manage the complete planning and production of the videos once the initial concepts have been approved by DUP. The consultant must be able to work independently with minimal day-to-day support from DUP. The consultant will be responsible for arranging travel and accommodations.  The consultant will develop and submit a detailed work plan that indicates a proposed timeline of activities, including when the consultant intends to start and complete the work. Along with the work plan, the consultant firm/s is/are expected to lodge a technical proposal explaining their approach to undertake the assignment.

The desired qualities of the consultant firm are:

·Experience  in the industry of communication, media, public relation, film production

·Experience in health sector communication; focusing primarily on health data management tools, systems, practices

·Have renewed business license and credentials in accordance and compliance with laws and regulations.  

·Able to avail enough human resources and materials to effectively and successfully undertake the assignment with the agreed timeline, including all equipment and editing software.

5.     Expected Deliverables

The consultant will deliver:

· A 15 minute documentary film that focuses on Information Revolution (IR) implementation processes, progresses, and successes;

·Two short testimonial videos for priming District Health Information Software (DHIS2) implementation processes, progresses, and successes (three to five minutes duration each)

· A batch of diverse high-quality photos that showcase IR activities and accomplishments in the different regions visited for this assignment; a minimum of 50 with a shot list and captions.

6.    Role of DUP and MOH

DUP and MOH will avail all necessary documents and materials that will provide the appropriate contextual and technical information to the consultant. Furthermore, DUP will arrange relevant and knowledgeable resource persons in all selected Regional Health Bureaus (RHBs), Ministry of Health (MOH), Data Use Partnership (DUP), and other relevant partners. In addition, DUP will provide agreed professional and other related fees and renunciations. Finally, MOH and DUP will review and approve all outputs of the consultant; and the consultant should be accommodative of the comments and suggestions of the Ministry of Health.

DUP invites any interested and capable communication consultant firm/s to submit expression interest along with the sealed technical and financial proposals. Please note that technical and financial proposals are acceptable only if they are submitted separately in a sealed envelope. In addition to the proposal bidders are required to submit the following documents enclosed with the technical proposal:

· Company’s profile

· Copy of Valid Trade License in the area

· Copy of Tax Identification Number (TIN) certificate

· Copy of Value Added Tax (VAT) certificate

· Tax Clearance certificate

· Exhausted vendor list with full contact address

· Technical proposal sealed separately per instruction given above

· Finance proposal which should indicate payment term in accordance with Ethiopian contract law

·  The project reserves all right to cancel the bid fully or partially anytime.

Nota Bene (N.B.): The documentary film will be narrated in English with Amharic subtitles. The tentative deadline for all deliverables must be finalized and submitted by October 31, 2022. 

Consultancy Contract

Lien