Senior Finance Officer – Jhpiego Ethiopia Country Office
Accounting and Finance
Jhpiego Ethiopia Country Office
Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University dedicated to improving the health of women and families. It started its work in Ethiopia in 2003. Our experts work in maternal and child health, family planning, HIV/AIDS, cervical cancer prevention and treatment, workforce development, and health systems strengthening.
Title: Senior Finance Officer Grade: 9
Department: Ethiopia Country Office, A/A June 2022
Summary scope of work:
The Sr. Finance officer performs routine and non-routine finance functions for the Jhpiego Ethiopia Office. The Sr. Finance Officer is responsible for accounts processing for the country program and ascertains that all financial transactions are accurate, properly documented, and are posted on Jhpiego software system and that accounting reports are run in a timely manner in compliance with established procedures. The Sr. Finance Officer has a fair degree of autonomy and may be accountable for certain areas of financial management, but should be prepared to cover others when colleagues are absent. In particular, s/he has a functional management relationship with Finance Officer. The Sr. Finance Officer interacts with a large number of internal and external clients.
Reporting Structure:
- Position Reports To: Finance Manager
- Position Supervised: None
Responsibilities (include Leadership, Business Development, and Knowledge Management):
All staff members of Jhpiego, regardless of the level of their responsibilities are expected to:
- Model the mission and values stated above.
- Actively participate in the business development process.
- Actively participate in the knowledge sharing and transfer process.
- Make responsible decisions that result in both time and cost containment.
Result Areas:
- Ascertain that all advances and receivables are timely settled, conduct monthly receivables reconciliations, and report any discrepancies in a timely manner,
- Prepare monthly Income Tax and Pension reports for staff salaries (keeping the confidentiality of salary information) and related payments, reconcile with GL, process payments, route for signature and effect payments to the concerned Federal and regional tax authorities.
- Check and verify that requests for payment documents up to a limit set in the Delegation of Authority (DoA) including if advance requests, invoices, etc have received the appropriate approval and are accurate and adequate before any payment is processed and submitted Country or Deputy Country Director’s approval
- Review and reconcile regional offices financial documents and sends comments on monthly bases,
- Reconcile/check staff and consultant travel advances and project advances,
- Prepare journal vouchers for amortization of prepaid expenses and conduct reconciliations on monthly bases,
- Check petty cash payments to ensure appropriate documentation with petty cash cashier for replenishment
- Ensure petty cash ledger balance matches the petty cash QBE ledger at any one time.
- Conduct monthly Open Purchase Order, Unpaid Bills, and Open Invoices reconciliations from QuickBooks,
- Review purchase orders up to a limit set in the Delegation of Authority and ensure complete documentation before approval
- Pre-audit financial documents and make them ready for external auditing
- Enter transactions into QuickBooks accounting system with a high degree of accuracy of coding, office allocation, bank reconciliation,
- Assist the Finance Manager with monthly closing of financial accounts
- Review daily transaction entries and prepare monthly Journal Vouchers with great deal of accuracy.
- Review travel-related financial documents to ensure completeness prior to reconciling
- Assist Program Assistants, staffs and vendors to follow the appropriate financial procedure
- Make monthly cash count of petty cash fund, document the count sheet and report any irregularities
- Review VAT records in the Jhpiego Official VAT tracking sheet, follow up on VAT reimbursements, and reconcile with USAID records on quarterly bases.
- Ensure financial documents are properly arranged, stamped with “PAID” stamp and filed with an orderly manner.
- Work closely with the regional finance and admin officers to oversight the accuracy of daily transaction and monthly balances.
- Any other duties as assigned by supervisor
Knowledge Management
- Assist to ensure good record-keeping within the Finance officers working as a team with other team.
Business Development
- Develop and maintain excellent relationships with colleagues and partners
Required Qualifications
- BA in Accounting or MBA in related field
- At least 6 years of relevant experience or demonstrated equivalent combination in an NGO environment and professional training certificate, Experience working in iNGOs as Senior Finance Officer is a Plus
- Excellent knowledge of MS – Word, Excel, and QB Enterprise
- Fluency in English and Amharic
Abilities/Skills
- Excellent communication and interpersonal skills to work in a multi-disciplinary team setup
- A very good experience in auditing/ IPSSAS and Account reconciliation
- Willingness to help and work with people affected by HIV/AIDS
- Flexible and ability to work under pressure
- Excellent time management skill, ability to prioritize different tasks
- Communicable and willing to assist all Jhpiego staff
- Advance skill in excel