Logistics, Transport and Procurement Assistant – Concern Worldwide
Logistics, Transport and Supply Chain
Concern Worldwide
Concern Worldwide is a non-governmental, international, humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.
Concern Worldwide was founded by John and Kay O’Loughlin-Kennedy in 1968, in response to the famine in the breakaway province of Biafra in Nigeria. The widespread conflict that followed Biafra’s attempt to secede from Nigeria caused the displacement of millions and a blockade of food, medicine, and basic necessities by the Nigerian authorities. At the height of the crisis in the summer of 1968, it was estimated that 6,000 children were dying every week.
- Job Purpose:
To provide effective logistics support to Somali program with close support from area transport and logistics officer. The post holder will be responsible for warehousing, procurement, asset and fuel/transport functions under close support from area transport & logistics officer by ensuring these standards are complying with Concern worldwide logistics & transport policies and procedures.
Main duties & Responsibilities:
Functional & responsibilities
I. Warehousing and asset management
- Ensure good inventory/warehouse management systems are in place and adhered with Concern’s and donors’ warehouse/inventory management standards, policies comply and procedures.
- Supervises and support main store and nutrition site sub-store storekeepers .
- Collect weekly/monthly stock report from each nutrition sites and reconcile the report against stock records and physical count.
- Ensure all essential store documents are adequately in placed in all stores.
- Maintain good stock records systems and make sure all relevant information are shown on the stock and bin cards as per Concern and donor’s guideline.
- Regularly check office’s fixed asset and update asset inventory list regularly .
- Coach and guide sub storekeepers as necessary and provide training on stock management .
- Facilitate payment for daily labours and ensure they are paid timely in accordance to the local rate fulfilling the required paper works
II. Procurement
- In the absence of area transport and logistics officer, facilitate local purchases in line with Concern procurement and finance policy and procedures.
- When necessary preform pity cash purchase .
- Ensure all procurement records (softy and hard copy) are timely updated and maintained so as to promote openness and transparency at all times.
III. Transport
- In the absence of area transport and logistics officer, manage the days to day transport activities ,and ensure resources like vehicles and motorbikes are used for Concern’s purpose only.
- Ensure fuel refilling for vehicles and generator complies with the standard procedure and ensure all necessary documentation are completed.
- Ensure drivers complete their logbook timely and correctly .
- Maintain office vehicles and generator service tracker and ensure vehicles and generators are serviced timely as per concern standards.
- Ensure offices vehicles insurance and annual inspection certificates are renewed timely .
- Ensure drivers and vehicles users are adhere with Concern’s transport policy and procedures.
IV. Reporting
- In the absence of area transport and logistics officer, prepare weekly and monthly transport reports e.g. stock report, transport report, fuel utilization report and procurement status report and security incident reports .
- Represent the department as a focal person in the absence of area transport and logistics officer.
- Work closely with sites program team and produce weekly stock report and reconcile against programs distribution list report.
Emergency response
Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopian Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.
Accountability
- In line with Concern’s commitments under the Core Humanitarian Standard (CHS):
- actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
- work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
- safeguarding and expected staff behaviour is disseminated among programme participants and communities.
Safeguarding
- Able to seek appropriate advice and report concerns, and feel confident that they have been understood.
- Understands local safeguarding structures and arrangements.
- Practises in a manner that seeks to reduce the risk of abuse, harm or neglect.
- Identifies and refers to appropriate services any other associated persons including carers, family members and children at risk.
- Able to document safeguarding concerns, and maintain appropriate record-keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.
Gender
- Demonstrate an understanding of Concern Ethiopia’s Gender Equality Strategy.
- Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with dignity and respect.
- Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.
Person specification:
- Level 2 certification or Diploma from TVT or vocational college purchasing and supply management, accounting or other related field.
- Minimum 2 years experience in the capacity of assistant or officer level with similar INGOs or UN agencies.
- Demonstrated experience working in the areas of procurement, stock and transport management at junior level
- Ability to work independently
- Ability to multi-task
- Able to use basic computer applications (EXCEL and word)
- Good communication skill
Competencies:
- Team work: work with other colleagues in a team manner and contribute to the team so as to achieve the goal
- Integrate: Honest, encourages openness and transparency; demonstrates highest levels of integrity
- Communication: Actively communicate with the team Values diversity, sees it as a source of competitive strength
What we offer
- A competitive salary and benefit package
- Excellent medical benefits (100% cover including dependents)
- 20 days annual leave
- 26 weeks (paid) maternity leave, 18weeks(unpaid) parental leave
ETB 15,193 – ETB 18,171
