Archive Officer – Kerchanshe Trading Company
Admin, Secretarial and Clerical
Kerchanshe Trading Company
As the largest producer and exporter of coffee in Ethiopia, Kerchanshe Trading has a proud history of providing quality coffees to the local and international markets. Founded on the principle of bringing fairness and transparency to the coffee value chain while satisfying customer demand, Kerchanshe is also a company with the national, regional and global vision.
Kerchanshe specializes in coffees sourced from Yirgacheffe, Nekemte, Gimbi, Djimma, and Sidamo, names that epitomise fine Arabica coffee. Since its inception 15 years ago, Kerchanshe has established a track record of fair trading and excellent customer service, and now employs over 1,350 permanent staff and more than 20,000 seasonal staff. Directly and indirectly, it impacts the livelihoods of over 1 million coffee growers throughout the southern and south-western coffee-cultivating regions of Ethiopia.
The passion for fine coffee is coupled with consistent reinvestment not only in improved infrastructure, technology and processes, but Kerchanshe also invests 10% of its annual profits into social responsibility programs through Buna Qala NGO, which is stablished and fully supported and monitored under Kerchanshe tradin, the former to build public schools, clinics, etc, to provide clean water and other related cervices to the communities.
The diversified types of Arabica cultivation in the country and its highly suitable environment with high altitudes, good rainfall, and rich volcanic soils yields to the uniquely Ethiopian flavours and aromas that are present in its elegant range of gourmet, specialty and organic coffee. Coffees are rich in acidity, aromatic, and sweet flavoured, with a spicy, flora, or mocha taste.
OUR VISION
To be the leader in innovation and quality among coffee producers and exporters while caring for the environment.
OUR MISSION
We are committed to providing the finest high-quality coffee beans to our customers worldwide while forging mutually beneficial relationships with the community and the environment that we live in.
Number of Required: 4
Key Duties and Responsibilities: Your typical duties as a records officer will generally include the following:
- Creating & maintaining company databases to ensure quick retrieval of information.
- Developing record distribution and storage policies.
- Auditing the information that is created and stored within the company.
- Analyzing your company’s information needs and developing procedures to ensure these requirements are met.
- Referring to policy & legislative requirements in order to determine the length of time company records are kept.
- Potentially overseeing the transition from paper to electronic management systems.
- check incoming paperwork (correspondence, invoices, etc.) and make copies before distribution
- Maintain appropriate registration of incoming and outgoing company-related letters and correspondence by providing appropriate reference numbers upon issuance of delivery of documents to the recipient on a timely basis.
- Providing the necessary support to ensure the accountability, transparency and regulatory requirements of the company are met.
- Establishing new records management systems
- Developing, maintaining, verifying and evaluating existing systems
- Overseeing the switch from paper to electronic record-keeping
- Writing reports and publications
- Dealing with inquiries and requests for information from both internal and external clients
- Ensuring that financial, legal or administrative requirements and regulations are complied with
- Ensuring that data is protected
- Classifying and indexing records
- Destroying or archiving finished data/records
- Ensuring that records are easily accessible when needed
- Maintain an effective documentation and filing system through indexing, referencing and filing as may be necessary.
- Control the file movement within the company and factory
- Manage the duplication, scanning, etc. of documents.
- Maintain a well-managed archive for ease of reference and retrieval of information.
- Participate in the procurement process of office supplies, consumables, services and equipment by identifying the required consumables.
- Any other duty may be assigned from time to time.
Qualifications, Skills and Experience:
- BA degree at Business management, Business administration, statistics, secretarial science, IT, Office management and related fields with 5-8 year of proven experience as a file clerk, archive clerk or related in a finance department
- Knowledge of filing systems
- Very good knowledge of MS Office and office equipment such as printer, photocopier, scanner, etc.
- Good command of English both oral and written
- Dependable with respect to confidentiality and policies
- Excellent organizational skills
- Great attention to detail
- Excellent IT skills
as per company scale.