Project Cashier Accountant Re Advertise – Mahibere Hiwot for Social Development (MSD)

Accounting and Finance

Mahibere Hiwot for Social Development (MSD)

Mahibere Hiwot for Social Development (MSD) is a non-governmental and non-profit making organization founded in October 1999. Since its establishment, MSD has been implementing different programs in collaboration with partners on providing broad range of HIV prevention, care and treatment services and Sexual and Reproductive health (SRH), Migration & Trafficking, Good Governance, Education and Child Development in different parts of the country.

MSD is a child safe organization and all successful applicants will be required to sign the Safeguarding Code of Conduct. The safety and wellbeing of children and at-risk adults are priorities of MSD. The organization provides a safe environment in all its programs and activities. It has strong recruitment procedures to make sure the safest and most suitable people work with the children in its programmes.

MSD is looking for qualified and competent applicants for the following position:-

JOB SUMMARY

The cashier Accountant is responsible for preparing payment vouchers, processing financial transactions, making cash on hand and bank reconciliation, organize project related financial documents, and preparing reports in accordance with the organization accounting and financial policies and procedures. Plus, the cashier accountant is responsible for cashier and accounting service by handling day to day project activity payments, handling finance document, and makes the approved payment to authorized persons. 

SPECIFIC DUTIES AND RESPONSIBILITIES

• Receives cash and cheques on a pre-numbered Cash Receipt Voucher of MSD;
• Deposits collected money in the bank intact and submits the Receipt, and bank deposit slip to accounts;
• Verifies and ensures the required documentation and authorization is presented before effecting payments and encoding data into the system;
• Maintains a petty cash and register book and makes payment against written orders or authorizations;
• Confirms that petty cash payment voucher and supporting documents are complete before effecting payments.
• Follow up and settle all utilities and similar monthly payment on behalf of the organization.
• Facilitate financial and logistics matter of training, meeting and discussion in collaboration with the program team.
• Keep the neatness and securities of the financial document properly as per the finance manual of the organization and settle the document to on time.
• Processes payments which involve ensuring all payments are adequately supported by appropriate financial and non-financial documentation;
• Writes checks based on the approved payment vouchers;
• Ensures that the necessary format and documentation is used before and after payment is effected;
• Follows-up the settlement of temporary advance payments effected with « Suspense Vouchers” and reports to the supervisor if there are unsettled suspense vouchers;
• Obtains receipts and reconciles cash balance with records, clears all advances taken by staff and updates all records on file;
• Pay all government related taxes and other related obligation on time.
• Collects Bank statements, debit and credit advices and reconciles bank statements with books of accounts monthly and maintains overall cash security in a safe;
• Keeps fixed Asset Register and records new incoming fixed assets;
• Participates in the periodic inventory taking process;
• Issues cash against properly authorized cash payment vouchers;
• Ensures arithmetic accuracy in all transaction;
• Settles organization’s utility expenses and tax on a monthly basic
• Keeps finance documents in a safe and orderly manner and send to the HO every month;
• Prepares periodic performance reports and submits to the immediate supervisor timely;
• Performs other duties as assigned by the supervisor.

Responsibility #2 Documentation of finance and related documents;

• Registers and gives reference numbers to all outgoing letters whenever needed;
• Collect representation letter before payment made to  the payee
• Keeps the filing system of the organization in order both finance and non-finance document  and send to head office monthly basis

Department: Finance and Admin Department

Reports to: Project officer/Finance officer

Staff required: 01

MINIMUM QUALIFICATIONS

EDUCATION/TRAINING

• BA/Diploma (Level 3) in accounting or related field.

EXPERIENCE

• 3/5 years of direct work experience in relevant field.
• NGO experience adds value 

 TECHNICAL AND OTHER SKILLS

• Good communication and presentation skills;
• Well organized and ability to act in a professional and ethical manner;
• Competency in computer applications (MS word, Excel, Power Point) and Internet browsing skills;
• Good written and spoken English language;
• Well organized and ability to act in a professional and ethical manner.
• Willingness to work under pressure. 

Attractive

Lien