Logistics Officer_East Harrarge – International Medical Corps (IMC)

Logistics, Transport and Supply Chain

International Medical Corps (IMC)

• ing to IMC Logistics policies and procedures.
• Provide planning support and advice to those making a procurement request, them process and manage the procurement process (either locally or internationally) in accordance with IMC policies and procedures, in a transparent, accountable, effective and cost effective manner.
• Organizing procurement tracking system and support program and management team up-to-date and reliable information on the procurement status submit weekly and monthly report.
• Work with supervisor to ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items, ensure that all procurements are managed tracked, and recorded.  Identify and suggest items that should be part of a pre-approve tender process and ensure that open and free competition for procurements adheres too.
• Manage the maintenance of accurate filling systems with documented and supported records of actions for audit purposes.
• Contribute to weekly and monthly logistics reports to the in-country management team.
• Coordinates local and in-country procurement activities.
• Train and supervise logistics staff involved in procurement.
• Maintain PR and PO tracking tools that must be updated and shared with programs and country office logistics on weekly bases.
• Reviews purchase requests for completeness and approvals.
• Prepares requests for quotations to be sent to suppliers.
• Analyze quotations and prepare bid analysis.
• Prepare and process purchase orders for Items that will cost above 500USD.
• Make sure contract agreement is prepared for constructions activity following the bidding procedures for the supplier who is selected.
• Maintain product and supplier database.
• Follow up with suppliers to ensure prompt delivery.
• In collaboration with the Field Program Manager/Coordinator, organize and maintain a strong and efficient Logistic Team, which includes staff deployment and developing working structures and procedures.
• Provide regular support to staff under supervision of this post.
• Supervision and performance management of the staff in the unit as per the HR procedures and protocols of IMC.
• Along with the Field Program Manager/Coordinator, ensure the application of, and compliance with, security protocols and policies for compound and assets.
• Plan and manage the performance of both IMC and hired vehicles assigned for the program support.
• Ensure each vehicle meets the IMC minimum safety and security standards which includes working seat belts, good tyres, fire extinguishers.
• In consultation with the program Manager/coordinator, prepare daily fleet deployment plan and supervise accordingly.
• Ensure that each vehicle has log sheets, and all relevant information is completely and cleanly filled and signed off by the driver and user for every trip.
• Monitor fuel purchase is properly recorded on the log sheet and fuel consumption is checked regularly and take corrective action if high consumption is observed.
• Stores and kept locked and goods are properly segregated, shelved/stacked, and cleaned.
• Ensure all stock items are recorded according to the IMC store procedures, such as stock cards, bin cards.
• Ensure that all store items are issued only with stores requisition form signed/approved by program coordinator or designate.
• Carry out periodical stock inventory and reporting following the IMC procedure.
• Maintain the records of Assets and Equipment’s for Field Office in line with the Assets recording system for the country program.
• Coordinate with Addis logistics staff to ensure that all the changes to assets & equipment’s locations, conditions are reflected timely and correctly.
• Ensure that the assets that are issued to staff are authorized recorded and necessary paperwork exists as per the policy of IMC.
• Ensure that the movement of inventories to or from the warehouse & stores are correctly documented, authorized and paperwork is done as per procedures.
• Alert the relevant program team about the receipts and dispatches and coordinate with them, as it may be necessary.
• Prepare periodical logistics reports to Addis Ababa-HO in accordance with the IMC logistics manual.
• Perform related tasks as instructed by supervisor Field Office Program Manager and the Logistic Manager/coordinator.
• Review procurement documents for accuracy before taking payment for approval

Compliance

• Ensure compliance with IMC policies and procedures, donor regulations and local laws.
• Ensure that procurement Compliance regulations, are in line with applicable licenses and are properly documented.

Human Resources

• Manage all under supervision with integrity and foresight, and in accordance with HR procedures and policies to ensure that they maintain the highest standards of accountability and professionalism.

Job Requirements

• BA Degree in SCM, Logistics or related field with 5 years or above experience
• Evidence of practical experience in logistics within the field of supply chain management
• Evidence of management of logistics systems.
• Good organizational and problem-solving skills, with an analytical approach
• Good interpersonal, management and leadership skills
• Excellent communication and customer relations skills
• Ability to coordinate with others and work under pressure of tight and conflicting deadlines and handle concurrent activities
• Evidence of ability to work in a participatory manner with all IMC staff
• Ability to work in harsh conditions, often in remote areas.
• Negotiation, interpersonal and organization skills
• Proficiency of Microsoft Office including MS Word and Excel, as well as email communications and other computer programs.
• Professionalism, Honesty, Integrity.

Lien