Storekeeper – GOAL Ethiopia

Purchasing and Procurement, Warehouse, Supply Chain and Distribution

GOAL Ethiopia

GOAL’s purpose is to save lives and empower communities to develop resilience and greater control over their lives and livelihoods. GOAL aims to increase the resilient wellbeing of the world’s poorest people and focuses on those who are excluded or marginalized, particularly those who are vulnerable due to socio-economic status, gender or age.

John O’Shea founded GOAL in 1977, and throughout the 42 years since its foundation, GOAL has responded to almost all of the world’s major humanitarian crises since, working with vulnerable communities in more than 60 countries.

While GOAL continues to be an agile first-responder to humanitarian crises, it is also committed to working with vulnerable communities to help them survive crises and support them on the road to recovery.

JOB OPPORTUNITY

Internal/External

About GOAL

GOAL’s mission is to work with the most vulnerable communities to help them respond to and recover from humanitarian crises, and to assist them to build transcendent solutions to mitigate poverty and vulnerability.

GOAL is a non-for-profit organization that has been working in Ethiopia for over 30 years across all the region of the country towards ensuring the poorest and most vulnerable in our world and those affected by humanitarian crises have access to the fundamental rights of life, including but not limited to adequate shelter, food and livelihoods, water and sanitation, nutrition, healthcare and education. GOAL implements a range of multi-sectoral development, resilience, recovery and humanitarian responses Programmes by being sensitive to cross-cutting issues including gender, accountably, child protection, HIV/AIDS.

We envision a world where poverty no longer exist, where vulnerable communities are resilient, where barriers to wellbeing are removed and where everyone has equal rights and opportunities. GOAL Ethiopia’s main donors are Irish Aid, USAID/OFDA, EHF, ECHO and other private donors.

GENERAL DESCRIPTION OF THE ROLE

The Storekeeper is responsible for the receipt and distribution of property including the overall inventory of Fixed Assets and their recordings for Rural Development and Humanitarian Response Programme. S/he Maintains a daily stock balance for the replacement of items as well as the completion of correctly recorded store documents for auditing purposes.

Key Areas of Accountability/Duties

·        Handles incoming and outgoing stock to/from the store and ensures that store requisition and issue vouchers are properly completed.

·        Handles incoming and outgoing stock to/from the store and ensures that store requisition and issue vouchers are properly completed.

·        Ensures the use of stock card for recording all items and make sure one stock card must be used for only one item;

·        Responsible for receiving food from the Primary delivery point based on the incoming waybill and, food dispatching to the mini stores/ for distribution based on the approved Area Manager, practicing proper commodity handling at the Woreda warehouse (proper stacking, FIFO, proper spacing, Daily inspection, physical inventory and so on)

·        Handles goods receipts and properly stores and ensures that all the proper documentation is handled and managed in a professional way;

·        Maintains an accurate and timely record keeping in accordance with all finance and logistics formats and procedures.

·        Ensures storage areas are kept clean and always organized and reports immediately to the Head of Logistics any problems relating to the safe storage of stock.

·        Reports and updates the stock balance weekly, monthly, and quarterly and submit to the Logistics Supervisor.

·        Ensures timely and safe delivery of items/goods from the store to the departments.

·        Carries out daily, weekly and monthly stock reconciliations.

·        Keeps proper filing of all the stock and related documents;

·        Ensures that material issue Note, Goods Receiving Notes and other related documents are properly managed and make sure that this document matches the actual quantity against physical count (Issued or received).

·        Ensures that all GRNs are received from end delivery points on time.

·        Reports any obsolete, damage, loss or missing items.

·        Conducts inventory control/check periodically through physical count as per GOAL’s policy.

·        Conducts quarterly inventory of Fixed asset with the delegated person from department.

·        Ensures that GOAL Ethiopia’s logistics, procurement and financial procedures and policies are adhered to at all times.

·        Undertake any other duties as assigned by the supervisor.

Mainstreaming Issues:

·        The employee must read, understand and implement, according to area of responsibility, GOAL’s polices and procedures on mainstreaming of Gender, HIV/AIDS and Child Protection.

Compliance Issues

·        Familiarize self and understand to GOAL Donor Compliance issues, specifically to the terms and conditions of the Donor the programme is working on and comply with same in area of responsibility.  

Commitments:

GOAL’s recruitment procedure is fair and transparent which is also in line with the organization’s commitment to its integrity, honesty and culture. GOAL is committed to ensure that, its performance complies with the terms and conditions of relevant agreements, applicable laws & regulations. Hence, pre-employment background checks will be conducted, and employees are required to read, understand, sign and implement different polices including safeguarding and child protection policy, Protection from Sexual Exploitation and abuse policy, sexual harassment policy, code of conducts and any other policy, rules and regulation of the organization. GOAL is committed to safeguarding and protection from sexual exploitation, abuse, and harassment (PSEAH). Staffs, partners and other who are in contact with GOAL work are expected to adhere to GO’L’s PSEAH Policy and make ethical decisions to ensure the protection of people particularly children and vulnerable adults from sexual exploitation, abuse, and harassment.

JOIN US

Do you want to join an exciting organization that brings high level impact to the community and add value to your professional advancement?  Then join us if you have:

·        Diploma in Purchasing, Supplies Management, or related field with a minimum of 2 years related experience preferably in NGO.

·        Familiar with donor guidelines; USAID/OFDA, ECHO, EHAF, etc.

·        Self-starter and able to work under minimal supervision.

·        Knowledge of proper bookkeeping and inventory management.

·        Familiarity with standard concepts and best practices in a stockroom or warehouse environment.

·        Good computer skills, including familiarity with Microsoft Word and Excel.

Desirable quality, skill and competence

·        Good command of English language

·        Able to speak the local language

·        Skills to operate common office equipment.

·        Ability to interact with senior level staffs and other staffs.

·        Background from/familiarity local area. 

REMUNERATION and BENEFITS:

·        GOAL will pay a competitive basic salary based on the salary grading with addition benefits.

·        A chance to develop tangible experience.

·        Being part of a team who continue to make a real difference to the lives of the most vulnerable people.  

Lien