Senior Finance and Admin Officer for WISH2A project – Family Guidance Association of Ethiopia – FGAE
Accounting and Finance
Family Guidance Association of Ethiopia – FGAE
- Enhancing professional INTEGRITY by maintaining strong ethical base and professionalism while being accountable and transparent to its diverse stakeholders;
- Nurturing INNOVATION in the provision of user-friendly, context-specific and gender responsive sexual and reproductive health services;
- Scaling up EXCELLENCE by delivering high-quality sexual and reproductive health services through effective use of modern technologies, effective processes; gender-responsive programming and evidence-based decision making to satisfy clients’ needs and choices;
- Promoting VOLUNTEERISM by believing in the spirit of self-worth and sharing passion to bring changes in the lives of people and in achieving organizational goals;
- Respecting CLIENTS’ RIGHTS to bring about the highest possible level of satisfaction concerning their choices, safety, privacy, comfort and dignity.
- Building strong PARTNERSHIP to maintain sustainable synergy in delivering quality sexual reproductive health services to the community;
The purpose of the position is to provide assistance to comprehensive programs support service focusing on finance, management, administration and logistics for effective operations for organizational functioning and effective service delivery WISH2A at the head office level. Senior Finance and Administration officer will be responsible for the success of the realization of the objective of the WISH2A head office in the areas of finance, human resource administration and supplies as specified in work plan. The incumbent will assist the overall planning and proper implementation of the Human Resource and financial manuals of the Project.
A. RESPONSIBILITIES & TASKS
- Provide Technical Assistance and supportive supervision to Area office finance Team,
- Guide the Area Office in ensuring compliance with extant laws and regulations established by the Regional Government;
- Participate all operations with respect to finance, office administration and human resource management to facilitate smooth operations and effectiveness at the Area Office level,
- Participate in determining human resource requirements at the head Office level and make proposals including providing rationale for such HR needs to the Head Office ,
- Assist the planning and organizing orientation program for newly employed or re-deployed staff including clarifying conditions of service, review of job descriptions, introduction to office systems and operations, allocation of offices/workstations, furniture and equipment;
- Participate in designing, maintaining and improving systems and mechanisms for effective internal communication and information flow for smooth and seamless operations at the Area Office level;
- Make input into the process of reviewing and updating organizational policies and operational guidelines relating to office operations, human resources, recruitment, discipline, staff development/capacity building and staff welfare reflecting thinking, views and perspectives of Area Office staff;
- Facilitate the conduct of all forms of appraisal of staff (half yearly and annually) at the Head Office level including distribution of forms, collation of all completed forms, transmission to the head office and implementation of appraisal outcomes/recommendations and decisions arising from staff performance appraisal exercise;
- Manage of the office including repairs and maintenance of structures/building, equipment, internet facilities, offices, vehicles etc to ensure maximum functionality and efficiency;
- Assist the establishment of office supplies’ requirements, procure as necessary within the limit approved in procurement manual and liaise with the Supplies and logistics division on other major procurement issues;
- Supervise and monitor the compilation, updating and maintenance of asset register for the the project in line with organizational requirements and guidelines;
- Facilitate financial transactions at the Head Office level in accordance with existing accounting and financial management guidelines.
- Assist the production and submission of project financial reports in a timely manner ;
- Assist the analysis of the project finances to determine financial health to inform decision making by top management of FGAE;
- Oversee the maintenance and servicing of equipment and infrastructure including office building and clinics;
- Supporting the conduct of the auditing of project and organizational finances by external auditors including leading the preparation of the accounts and providing all necessary documents and information for audit purpose as may be demanded by the external auditors;.
- Coordinate the the timely preparation and submission of Area Office annual budget in line with established guidelines;
- Participating in proposal development by supplying all necessary information and preparation of the budget;
- Participate in all efforts at ensuring budget and financial discipline including establishing, implementing and maintaining an effective control system, thereby curbing and minimizing wastages;
- Ascertains that proper books of accounts are maintained and financial statements and reports are prepared and submitted as required;
- Facilitate the procurement of necessary materials, equipment and other supplies for the use of the Head Office according to plans and budget and oversees that materials and supplies are received, stored and issued according to the established procedures;
- Performs related tasks as provider by supervisor.
Educational background:- MBA/MSc/MA/BA in Accounting, Finance, Business Administration
Work experience:– 4 years for MBA/MSc/MA of which 2 years after graduation in Master degree, or 6 years’ experience for BA after graduation, shall possess an extensive experiences in same or similar position in the NGO sector or donor funded project.
Designed:- Knowledge of the Human, Financial and supplies management , coordination and Management with major decision makers are key. Computer skill in relevant SunSyetm software is desired
As per scale of the Association
