Senior Finance & Admin Officer – SCASI Project CFGB Seconded Staff – FH Ethiopia
Accounting and Finance
FH Ethiopia
WHO WE ARE
Founded in 1971, FH Association (“FHA”) incorporated in Geneva, Switzerland, operates programs in over 18 countries throughout Africa, Latin America, and Asia. Food for the Hungry (FH) was founded by Dr. Larry Ward based on a simple premise, “If children died one at a time, I can help them one at a time.” Currently FH operates in more than 20 countries in North America, Latin America, Africa and Asia.
While we collectively refer to ourselves as “FH”, international staff should be aware that there are additional “Food for the Hungry” organizations in other countries that also trace their lineage back to the same founder, Larry Ward, in 1971. They collectively call themselves “Food for the Hungry International” or “FHI”. FHA and FHI cooperate on projects together but may not share common governance.
Values: The Heartbeat of FH
Value 1—We follow Jesus. We are ambassadors of Jesus in our thoughts, words and deeds.
Value 2—Our work is relational. We pursue reconciled relationships as a result of grace with
those with whom we work, partner, and serve.
Value 3—We invest wisely and focus on results. We are stewards in God’s Kingdom and strive
to invest all resources to maximize missional impact.
Value 4—We serve with humility. We recognize the dignity of others and put their interests
above our own.
Value 5—We pursue beauty, goodness and truth. In a broken world we are witnesses through our relationships and work of God’s beauty, goodness, and truth.
Vision
All forms of human poverty ended worldwide
Purpose
Together we follow God’s call responding to human suffering and graduating communities from
FH IN ETHIOPIA
Following the 1984 drought induced famine, FH started its operations in Ethiopia by providing food and non-food aid to the famine victims in Northern Ethiopia, and then engaged in sustainable development and humanitarian response activities in Amhara, Benishangul-Gumuz, Oromiya, Sidama, SNNPR and Tigray Regions, sustainably graduating millions of people from poverty and responding to human suffering in Ethiopia ever since.
OUR PURPOSE
Together we follow God’s call responding to human suffering and graduating communities from extreme poverty. Towards this end, FH engages communities on:
Education
§ FH Focuses on increasing access and improving the quality of education in rural and urban settings. We build school facilities including libraries and provide required supplies to attain the goals.
§ FH provides school supplies and dignity kits to the most vulnerable children.
§ FH also address early childhood development (ECD) by building required infrastructure, and availing appropriate furniture and supplies.
§ FH builds the capacity of teachers both in schools and ECD centers in partnership with school communities and education offices.
Natural Resource Management
To protect and rehabilitate degraded environments FH is engaged in:
§ Water and soil protection through physical and biological means
§ FH has planted an average of 20 million seedlings each year in which 144,562 Public Work beneficiaries were involved to plant seedlings on 74 watersheds. In doing so, an estimated 1,200 hectares of land were covered.
§ Nearly one million coffee, fruit and multi-purpose tree seedlings are raised and distributed every year to household farmers to increase income.
Health and Nutrition
Current Health and nutrition program aims to-
§ Improve maternal and child health and nutritional practices among women of reproductive age groups and children under two years age
§ Improve access to nutritious food
§ Improve hygiene and sanitation through developing WASH infrastructure and promotion of community led total sanitation
§ Health system strengthening and
§ Responding to emergency health outbreaks and pandemics
Income Generation and Food Security
§ Construct small scale river diversions and hand dug wells for irrigation at household level
§ Provision of finance for Rural Saving and Credit Cooperatives for easy access of loan to the rural community
§ Cash transfer to the targeted families as a startup capital for small animal raring, petty trade, fattening … to build their assets
§ Organizing and train Self Help Groups, Youth Groups and Water User Groups to boost their economic benefits
§ Introducing Conservation Agriculture both as a food security means and environmental protection
Emergency response
§ Commodity and cash transfer with two objectives:
o Meet emergency food needs of transitory food insecure populations; and
o Protect assets of targeted households (HH)
§ GBV Response & Mitigation
§ Emergency Seed Distribution
§ Emergency WASH (shower, latrine, water system, NFI’s)
§ Emergency Shelter NFI Response
FH Ethiopia is a non-governmental organization engaged in relief and development activities. At FH, we operate under a set of guiding principles we call the “The Heartbeat”. This includes our Values, Vision and Purpose, which serve as the explanation of who we are and how we work as organization. Together we follow God’s call responding to human suffering and graduating communities from extreme poverty. FH Ethiopia would like to invite potential internal and external candidates to apply for the following position:
Position: Senior Finance & Admin Officer
Duty Station: Addis Ababa
Duration of Contract: One-year contract, Renewable (with 60 working days probation period)
Salary: As per the salary scale of the organization
Closing date: March 07, 2022
Job Summary
Principal Tasks & Responsibilities
1. Ensure efficient cash management and payment of SCASI program related costs
2. Prepare monthly SCASI financial reporting in accordance with FH and CFGB systems.
3. Review and consolidate SCASI partner (FH, MSCFSO and TDA) quarterly financial reporting and program reporting in compliance with DF’s reporting standards.
4. Review and consolidate SCASI annual financial reporting.
5. Ensure project and partner transactions are properly coded in the quarterly reporting.
6. Work closely with partner, CFGB and DFN financial teams to ensure the is clear understanding of systems and requirements. Organize regular meetings with partner finance staff on spending plans, reporting and other issues that arise.
7. Provide training/support to partner finance staff on DF systems when necessary.
8. Maintain SCASI fixed asset records
9. Coordinate the annual audit process for partners and CFGB.
10. Provide logistic payment support for hosting workshops and study tours in Addis Ababa and at regions and facilitate payments.
11. Ensure that services and other procurements follow FH and DFN’s policies and procedures.
12. Other duties as assigned by the Program Director and CFGB finance team.
Safeguarding Policy
FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.
Gender Responsibility
⮚ Provide adequate time to staff to participate in gender sensitivity workshops and related events.
⮚ Through observation, interviews, and spot-checks, ensure that the staff planning process is gender sensitive.
⮚ Build a better gender balance in staffing through affirmative action.
⮚ Observe if women staff are as involved as men in high-profile activities such as interaction with visitors and chairing meetings, and take corrective action if warranted.
⮚ Encourage female staff to participate in external networks (local and regional), as well as seminars and cross visits.
⮚ Facilitate open and regular discussions with staff on about the work environment, policies, and values convenient to gender issue
Safety & Security Responsibility
⮚ Encourages compliance of Safety and Security principles and policies of the organization by all staffs;
⮚ Visiting project Offices and operational areas periodically to meet staff and making sure that all staff members are aware of the safety and security procedures;
⮚ Explains to staffs the reasoning behind the organization’s safety and security policies and procedures;
⮚ Organizing local training sessions, such as First Aid, Fire Safety, and Defensive Driving for staff members. If possible, he/she should conduct briefing and training sessions himself/herself;
⮚ Ensures that safety and security objectives are added to performance reviews and evaluations of all staff members;
➢ Encourages staff to adopt safe and secure practices. Ensuring that updated personnel information related to safety (Record of Emergency Data) and security management are kept in Human Resources;
Job Level Specifications
⮚ Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.
⮚ Excellent organizational skills; ability to plan and coordinate work, ensure the efficient flow of projects and processes.
⮚ Strong people management skills / interpersonal skills with the ability to motivate, teach and mentor staff and volunteers.
⮚ Ability to interact positively with all levels of the organization and across organizational and cultural boundaries.
Experience
⮚ 4 years’ experience in a similar or senior finance position with an International NGO.
⮚ Must have a proven knowledge of Generally Accepted Accounting Principles, IPSAS and a practical knowledge of financial systems and internal controls.
Education/Certifications
⮚ BA in Accounting or related fields from a recognized university
Distinguishing Competencies
⮚ Demonstrated ability in analyzing financial documents, projections, expenditures, and accruals.
⮚ Proficiency in MS Dynamics, MS-Word and MS-Excel and other applications
⮚ Proven expertise with USAID/UN/OFDA rules and regulation on Procurement and Financial Management
⮚ Give attention to detail
⮚ Work independently or with limited supervision
⮚ Interpersonal skill
Language
⮚ Proficiency in spoken and written Amharic & and English required;
As per the salary scale of the organization
