Project Finance Coordinator – SOS Children’s Villages Ethiopia
Accounting and Finance
SOS Children’s Villages Ethiopia
SOS Children's Villages is the largest non-governmental, non-political, non-denominational charitable child welfare organisation in the world. Its mission is to build families for children in need, help them shape their own futures and share in the development of their communities. The first SOS Children's Village was founded by Hermann Gmeiner in 1949 in Imst, Austria. He was committed to helping children in need,children who had lost their homes, their security and their families as a result of the Second World War. With the support of many donors and co-workers, the organisation has grown to help children all over the world.
Currently, SOS Children's Villages offers an effective alternative foster care through its services in the Alternative Child Care and Family & Community Development Programme Units in 134 countries and territories around the world. It also supports educational programmes and medical centres and it is active in the field of child protection and child rights.
SOS Children's Villages started to work in Ethiopia in 1974 with the opening of the first SOS Children's Village in Mekelle. Currently, we are operating in Ethiopia in six regions namely Harari, Tigray, Amhara, Sidama, Somali and Oromia. In addition, we operate in two city administrations: Addis Ababa & Dire Dawa. SOS Children’s Villages Programme work towards its vision of a world where, “every child belongs to a family and grows with love, respect and security”. For the past 44 years, we have been working to build families for children in need, help them shape their own future and share in the development of their communities. Everything we do is based on the best interest of the child. We help vulnerable families care for their children, and we work to prevent the breakdown of parental care. When children lose their own parental care, we provide quality alternative care. We support young people in their efforts to become independent adults and succeed in life.
Who we are
SOS Children’s Villages Ethiopia is an International Non-governmental organization and a member of SOS Children’s Villages International Federation. The organization started its humanitarian work with the opening of its first Village in Mekelle, the Northern part of Ethiopia in 1974. The organization has been providing life-saving provisions such as food, water, and health services for a very significant number of children devastated by severe drought and the subsequent famine.
Today, we have grown significantly to meet the persistent challenges that confront Ethiopian children who have lost parental care and are at risk of losing their parental care. Working in close collaboration with international donors, local government, and community-based organizations across seven program locations; SOS Children’s Villages Ethiopia aspires that every child grows up with love, respect, and security.
SOS Children’s Villages in Ethiopia has secured a four years project from DANIDA (Danish International Development Agency-Government Agency). The project will be implemented in three East African countries, including Somaliland, Kenya. It contributes toward the objective of Young care leavers in East Africa and the Horn of Africa to demonstrate resilience and self-reliance to become independent and contributing members of society. In Ethiopia, the project shall be implemented in Addis Ababa
Why do we need you?
We are looking for a Project Finance Coordinator, who will be responsible to coordinate and provide finance, budget, and admin support involving the recording and interpretation of financial and budgetary information to ensure the efficient functioning of support services. recommend a course of action to staff at various levels and may allocate tasks to other support staff.
What we provide…
An amazing work environment that promotes personal growth through providing professional space to grow and advance your career
Your role…
While working with us as a Project Finance Coordinator, you will be;
Reporting to: the Finance Manager
In charge of the following:
Financial services
- Review and supporting documentation of financial transactions to ensure all required documents are accurate and complete.
- Prepare delegated financial reports, as needed, and assist National office finance team to prepare financial reports.
- Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with SOS CVE financial policies, rules and regulations.
- assists with the transfer of funds to projects
- monitor real accounts and follow up (payables, receivables) and timely settlement of payment reports regularly to the project manager / Coordinator and Finance Manager or Finance Coordinator
- assists for financial agreement, local subsidiary and consultant contracts
- Assist in compiling information from various sources to prepare reports relating to budgets, accounting, finance and statistics.
- Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.
- Maintain the web-based recording for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with SOS CVE standards and guidelines.
Internal control
- Monitor monthly expenditure forecasts and provide expenditure reports to facilitate informed decision-making.
- prepares monthly ,quarterly/ annual analyses of expenditure compared to total project budget planning and monitors deviations
- Monitor and record all expenses in line with the approved budget to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.
- carries out internal controls in accordance with SOS CVE’s internal controlling procedures accordance with donor standard procedures
- create and maintain proper and well-standardized project/program inventory list
General services for assisted projects/programmes
- Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards
- Ensures that information is exchange between project staff, partners and other institutions related to accounting and financial matter.
- Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with SOS CVE and donor finance rules and regulations.
Cash and Bank Management
- Follow up on timely submission, perform review of project Cash, and Bank registers including reconciliations as per the deadline set.
- Review and consolidate cash forecasts from project offices for timely update of liquidity plan and ensure timely transfers to projects account.
- Ensure monthly Cash Count and bank reconciliation reports are collected from Location project offices on time.
- Maintain donor income schedule including receipts and projections.
Up for the challenge…
Then check out our criteria’s:
The must haves:
Education
- BA degree in finance and Accounting or related fields of study
Experience
-
At least 5 years’ professional experience in a comparable position
Additional Requirements and required competencies
- In-depth knowledge of accounting software
- Good working knowledge of ICT technologies (related software, email, the internet) and computer applications (e.g. MS Office)
- Excellent critical thinking and analytical skills
- Good written and oral communication skills
- Flexibility
- Integrity
- Good skill at using financial software applications
- Ample knowledge of accounting practice, policies and procedures
- Proficiency in use of Microsoft applications, including Excel and Word
- Budget preparation and controlling
- Detail orientation
- Report Writing
- Financial report preparation
- Ability to work well under pressure and deadline
The Pluses:
- Prior INGO experience is an asset
