Project Assistant /Kefeta Project/ – Family Guidance Association of Ethiopia – FGAE

Business and Administration, Business Development, Development and Project Management

Family Guidance Association of Ethiopia – FGAE

• Enhancing professional INTEGRITY by maintaining strong ethical base and  professionalism while being accountable and transparent to its diverse stakeholders;
• Nurturing INNOVATION in the provision of user-friendly, context-specific and gender responsive sexual and reproductive health services;
• Scaling up EXCELLENCE by delivering high-quality sexual and reproductive health services through effective use of modern technologies, effective processes; gender-responsive programming and evidence-based decision making to satisfy clients’ needs and choices;
• Promoting VOLUNTEERISM by believing in the spirit of self-worth and sharing passion to bring changes in the lives of people and in achieving organizational goals;
• Respecting CLIENTS’ RIGHTS to bring about the highest possible level of satisfaction concerning their choices, safety, privacy, comfort and dignity.
• Building strong PARTNERSHIP to maintain sustainable synergy in delivering quality sexual reproductive health services to the community;

JOB DESCRIPTION

POSITION TITILE: Project Assistant

REPORTS TO:         FGAE Clinic Coordinators

LOCATION:             Kombolcha and Samara-Logia

 Background

The Family Guidance Association of Ethiopia (FGAE) in partnership with Amref Health Africa implements a USAID funded Integrated Youth Activity (Kefeta) in Dessie, Kombolcha and Samara-Logia cities. Kefeta envisions Ethiopian youth who are game changers: empowered to advance their own economic, civic, and social development; resilient in the face of shocks; actively promoting development within their communities and contributing to the country’s peace and prosperity. Kefeta will strengthen the youth ecosystem in Ethiopia with integrated, multi-sectoral, youth-centered programming aligned with the Positive Youth Development (PYD) approach.

JOB SUMMARY

FGAE is seeking a Project Assistant to support implementation of its Integrated Youth Activity. The Assistant will provide programmatic and administrative support to the implementation. The candidate will coordinate with other staff members to implement the project, liaise with other stakeholders to facilitate implementation, coordinate trainings, workshops & meetings, assist in developing key program documents.

1.     Duties & Responsibilities

Program Support:

·       Coordinating with each program and operations team on expected deliverables and support activities implementation;

·       Providing support to the team in facilitating city level project activities;

·       Coordinating day-to-day operations of the project at city level and communicating with Clinic Coordinator and Cluster Manger;

·       Working closely with the relevant stakeholders in the implementation of Kefeta Project;

·       Supporting the IYA project management in planning and work plan development;

·       Supporting Youth Coalition and the youth hub to deliver quality services;

·       Providing technical support, including organizing workshops and meetings;

·       participating and supporting monitoring & evaluation activities; and

·       Supporting preparation of monthly, quarterly and annual reports.

Administrative Tasks

·       Plan and coordinate meetings, and document action items/next steps;

·       Liaise with procurement department to facilitate procurement of program-related items;

·       General administrative tasks, including filing, maintaining documents, updating presentations, and setting appointments;

·       Perform other duties as assigned.

2.     Qualifications & Experience

• BA degree in social sciences with at least three year experience;
•  Enthusiastic in working collaboratively with the team;
• Excellent written and oral communication skills in Amharic and English. Writing and speaking skills of additional local language is a plus, particularly in Afar;
• Good knowledge and understanding of project cycle management;
• Able to manage and organize responsibilities by establishing priorities.
• Ability to handle assignments under time constraints.
• Strong interpersonal communication skills.
• Willingness and ability to learn quickly.

3.     Technical and other skills

·       Ability to facilitate and encourage collaborative teamwork, experience sharing, effective problem solving and conflict resolution;

·       Ability to identify and propose solutions and innovative strategies;

·       Proficiency in computer (Word processing, Excel; PowerPoint, other social Medias ;

·       Excellent written and verbal communication in English;

·       Firm belief in teamwork, gender equality, and participatory approach and sustainable development.

4.     Competencies:

Respectful, accountable, courageous, excellence, building partnership, building commitment, contributing to team success, innovative, pro-active problem solving, and analytical.

5.     Attitude and Values:

·       The candidate must adhere to the safeguarding reporting and monitoring requirements of this role;

·       The candidate must be pro-choice;

·       Analytical, resourceful, organized, patient but persistent, detail- and solution-oriented.

At least three years of relevant working experience after graduation.

Enthusiastic in working collaboratively with the team;

Excellent written and oral communication skills in Amharic and English. Writing and speaking skills of additional local language is a plus, particularly in Afar;

Good knowledge and understanding of project cycle management;

Able to manage and organize responsibilities by establishing priorities.

Ability to handle assignments under time constraints.

Strong interpersonal communication skills.

Willingness and ability to learn quickly.

Lien