Program Development Manager – International Medical Corps (IMC)

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JOB SUMMARY

This position is a key position and responsibility within the IMC Ethiopia country program team to mobilize resources and produce quality proposals as well as requires working with a range of internal and external stakeholders. He/She is assisting the sector technical coordinators and field program staff in developing a sound program proposal for various donors. The position holder will also represent IMC at important discussions with the donor, government, and other stakeholders and shall remain up to date with humanitarian and development needs; donor priorities, and plans in Ethiopia and work along with the Senior Management and HQ in strategizing and making informed decisions on maximizing IMC’s portfolio in Ethiopia.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

MAIN TASKS AND RESPONSIBILITIES

 Program and Strategy Development, Donor Relations

·       Overseeing the program development process from start to finish in collaboration with Program Managers and Coordinators

·       Develop the proposal calendar, outline, compliance matrix, and Proposal Development Plan

·       Lead in the preparation of concept notes and initiate negotiations with stakeholders, coordinating and consulting with the program teams

·       Maintain plans and procedures for the production and approval of proposals; write detailed, high-quality proposals for large statutory/institutional donors in coordination with Technical Managers and Coordinators

·       Collect and develop proposal annexes as required in collaboration with the relevant sectors

·       Manage frequent coordination and collaboration with IMC Ethiopia Country office management team as well as with the program development unit at IMC Head Quarters as required in relation to resource mobilization

·       Keep up to date with donor policies and application processes, remaining abreast of major development assistance agreements and potential NGO funding opportunities

·       Produce and regularly update a comprehensive mapping of all donor opportunities (by sector and geography), researching where potential opportunities for grants funding can be found and packaging grant proposals to suit the requirements of different donors,

·       Manage proposal development tracking using a computer-based opportunity tracking system and hunt for new funding opportunities and calls for applications/proposals in collaboration with the Program Development Coordinator and Country Director. Use

·       Participate in developing a sound funding strategy to lay foundations for increasing and broadening the institutional funding that meets the needs of the IMC Ethiopia country office and that can be taken forward by the staff in the future

·       Carry out rapid needs assessments and participate in document review/research to establish solid facts and justifications for program ideas and concepts.

·       Build the capacity of the program team through the provision of training and close working relationships to contribute to the development of the quality program and better understand donor conditionality attached to funding opportunities

·       Support field and program team members to gain the necessary skills through learning and development on the basis of designing the sound program and winning proposal preparation

·       Along with PD, CD, and PC identify and build relationships with new donors, and target new growth areas for IMC in Ethiopia, non-traditional donors, and corporate partnerships.

·       Approach potential donors and develop professional and productive relationships including holding face-to-face meetings where appropriate in consultation with PDC

·       Work with the ET finance and Split finance teams to develop project budgets and track periodically the status and provide any support in terms of new donor guidance and policies

·       Ensure projects are fully costed, and successful negotiation is done with donors

·       Work closely with the grant team to ensure timely endorsement of proposal grant agreements and systemized documentation of proposal tracking  

·       Closely work with the HQ Desk on progress updates and facilitate the HQ technical review process of the proposal and or concept notes

·       Create an enabling working environment to foster excellent teamwork and high performing proposal development team

Assessments and Research

·       Participate in program assessments and background information search.

·       Assist the Program Development Coordinator with research and SMT upon requests, such as identifying potential donors, partners, and their strategies

Representation and Coordination

·       As delegated by Program Development Coordinator, Program Director, DCD, or CD, represent IMC Ethiopia in NGO, UN, government, and other meetings and negotiations.

·       To assist in ensuring that a conducive working environment is created with donors, government, and other stakeholders

Key Working Relationship

·       The Program Development Manager will directly report to the Program Development Coordinator (PDC)

·       The position holder will work closely with the technical team consisting of the health, nutrition, WASH, GBV, and livelihoods and the Finance, Logistics, and Grants management team including the Program Operations Coordinator and Grants Manager.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and are not necessarily all-inclusive.

MINIMUM REQUIREMENTS

• A master’s degree in international development, social development, Humanitarian relief, social science, and communication or a Bachelor’s degree with relevant additional experience. An equivalent combination of relevant education and experience may be substituted as appropriate.
• 5 + years of relevant and progressive experience in Fundraising, Resource Mobilization, and proposal development roles.
• The position holder will work closely with the technical team consisting of the health, nutrition, WASH, GBV, and livelihoods, hence, having one of the IMC thematic sector expertise is a requirement.
• Ability to effective time management
• Strong team and communication management skills
• Capacity to work in a busy environment and strategy to manage the workload.
• Sound Knowledge of project cycle management.
• Ability to articulate in a clear and concise manner.
• Seasoned proposal writing experience.
• Ability to analyze and interpret data.
• Strong organizational skills.
• Knowledge of various international donor proposal requirements.
• Excellent interpersonal skills and the capability to work within different cultural environments.
• The capacity to define problems, establish facts, and draw valid conclusions.
• Proficiency with computers including MS Office
• Advanced fluency in English is required (Written and Spoken) 

 Code of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, and any form of trafficking in persons. 

Equal Opportunities 

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

PLEASE DO NOT SUBMIT your CV or application to www.InternationalMedicalCorps.ethicspoint.com  website, it will not be considered for review.