Human Resource and Admin Officer – Save the Children

Business and Administration, Human Resource and Recruitment, Management

Save the Children

Save the Children believes every child deserves a future. In Ethiopia and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

Save the Children Ethiopia works in 9 regions in Ethiopia with a current staff complement of approximately 2,500 staff. The size of the programme and the amount of human, financial and material resources put into it as well as the requirements of different donors requires substantial amount of quality and efficient human resource. This makes Save the Children an exciting place to work.

Accordingly, Save the Children Ethiopia is looking to hire creative individuals who have the experience and competencies to work; support the development of an organisational culture that reflects dual mandate values; help establish, maintain, and improve active and regular working relationships with host government authorities, partner agencies including humanitarian and development donors, and local and international NGOs; ensure Ethiopia Country Office complies with all Save the Children Management Operating Standards and Standard Operating Procedures and that all required support is provided promptly, at scale and in line with the rules and principles.

JOB SPECIFIC ROLES AND RESPONSIBILITIES

 

KEY AREAS OF ACCOUNTABILITY

    1. HR officer will be responsible to assist FOM recruitment and selection within delegated authority,
    2. Induction of new staffs joining the field office HRC & Other Departments
    3. Staff benefit management (medical, education and leave),
    4. Staff performance management process,
    5. Registering new employees on HRIS and Oracle system,
    6. Follow up of online time sheet submission of Robe FO  on time
    7. Preparing HR reports and giving HR support like   update and insert HR data in the data base,
    8. Management of FO staff files/documentation,
    1. Follow up renewal of contract, ,
    1. Responsible and insure the newly hired the FO staff documents send it to CO on time and
    2.  Follow up of pension case with Government office
    1. Manage the HR Assistant activities,

l. Assistant the FOM in site-level recruitment processes and ensure that relevant staffing structures in all operations departments are in place and are reflective of appropriate gender balance.

    1. Support the FO to promote professional development by identifying training and capacity building opportunities and ensure protection staff are well versed in SCI code of conduct, accountability, and prevention of sexual exploitation and abuse.
    2. Support the FOM with collaboration of FO program Managers, to ensure staff objectives are set and that evaluations and performance reviews are conducted on a regular basis including Provision period.
    3. Ensure for FO staffs online timesheet timely Submission and Registration of HRIS and oracle system,
    4. Ensuring that all staffs personal file contains necessary information, ensure that employment letter, and other staffs related letters ( contract extension, transfer, promotion, salary adjustment, etc) are properly signed by staff;
    5. Ensures proper implementation of policies and procedures in relation to Human Resource Management
    6. Ensuring that all staffs acknowledgement certificate on Child safeguarding, safety & security & rest of Core polices is read & signed & documented in each personal files.
    7. Provide induction for all newly recruited staffs
    8. Make sure that staffs leave balance is properly recorded on soft and hard copy
    1. Managing staffs Pension case other additional HR related activities given by the FOM

 

 

MINIMUM QUALFICATION AND EXPEREINCE

  • Bachelor’s Degree in Management, Business Administration, or related field
  • Minimum of 4 years’ experience of in management of HR, in the NGO

environment, including significant field operations experience

  • Reasonable level of proficiency to read, write and communicate in English
  • Female applicants are appreciated
  • Broad understanding programs management and operations
  • Ability to work independently and take personal initiative
  • Strong supervisory management skill
  • Strong interpersonal skills
  • Excellent computer software skills

 

·        

  • Personal Competencies:

 

  • Eagerness to do the work
  • Dedication to objectives
  • Punctuality
  • Integrity
  • Ability to work in a team setting, friendliness and resourcefulness (Teamwork)
  • Respectful of oneself and others
  • Quality conscious and ready to learn new ways of doing things

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