HR and Administration Officer – HEKS Ethiopia
Business and Administration, Human Resource and Recruitment, Management
HEKS Ethiopia
About Swiss Church Aid/HEKS-EPER
Swiss Church Aid/HEKS is the aid organization of the Protestant Churches of Switzerland and has its headquarters in Zurich/Switzerland. Swiss Church Aid/ HEKS works towards a more humane and more equitable world, assisting people and communities to overcome economic, social or humanitarian disparities in order to gain autonomy and to live with dignity both in Switzerland and abroad. Therefore, Swiss Church Aid/ HEKS engage in development cooperation, humanitarian aid and church cooperation and works in more than 30 countries and runs around 200 projects world-wide. Swiss Church Aid/ HEKS is a member of the ACT Alliance.
Swiss Church Aid/ HEKS is an international non-profit aid organization with headquarters in Zurich, Switzerland and works in more than 30 countries in the field of development cooperation and humanitarian aid. Swiss Church Aid/ HEKS Ethiopia Country office wants to recruit one HR & Administration Officer for its Addis Ababa office.
Job Description
Human resource
- Assist generally in the human resource activities for the national employees.
- Support recruitment exercise including, posting vacancy. sorting, longlisting of applications, coordinate candidates’ invitations for interview, drafting interview report, creation of new staff personnel files, supporting in the induction processes.
- Prepare job offer letters, employment contracts and ensure that all staff filled out the required forms for employment
- Update the existing personal files, ensuring that they all have the necessary information.
- Follow up and sent, medical dependent list updated, staff insurance renewed timely.
- Arrange, and coordinate induction and exit interview programs for newly recruited/departing employees.
- Make sure ID cards and badges are prepared and distributed to a new staff on time.
- Ensure that each employee has completed all pension formalities and has obtained a pension ID card
- Ensure all staff has specific roles and received performance evaluation as FFAG Manual
- Ensure all staff has specific roles and received Job descriptions.
- Maintain updated staff leave tracking for all employees.
- Collection of time sheets and monthly tracking of leave balances.
- Organize and maintain personnel records.
- Prepare & compile payroll and overtime information and submit them to finance on time
- Liaise with external partners and ensure legal compliance.
- Other duties as assigned.
Administrative
- Ensuring the proper use and maintenance of CO equipment and office supplies, bringing any problems to the attention of the Finance and Admin. Manager.
- Ensuring that Swiss Church Aid/ HEKS’s capital assets inventory information is recorded.
- Record the inventory on stock reconciliation balance with bin card and conduct periodic physical count.
- Assists in the proposal and disposal process of damaged, obsolete, expired materials
- Operate office equipment, such as photocopy machine and scanner….etc
- Ensure that all visitors are received in a professional manner
- Work with the relevant staffs on arrangement of trainings, workshops and meetings materials;
- Assist in collecting monthly staff Time Sheet, follow up manage annual leave balance.
- Oversee work permits and other relevant procedures for expat staffs, are smoothly handled.
- Follow up monthly telephone, internet bills and settle on time.
- Other duties as assigned.
Duty Station: Country office, Addis Ababa
Estimated Start Date: As soon as possible
Minimum Skills and Qualifications
- University Degree in Management and Business related fields.
- Four to Six years proven experience in HR& administration, preferably with in an NGO setting.
- Strong computer skills in MS Office programs
- Strong organizational skills as well as attention to detail
- Ability to work under pressure and meet competing deadlines.
- Excellent oral and written English skills
- Excellent communication, organizational, and human interaction skills
Attractive Salary as per the Scale of the Organization and Benefit Package
