Farm Administrator – Asella Flower Farm PLC
Business and Administration, Management
Asella Flower Farm PLC
Currently the total land size is 20 hectares which 12 hectares is planted and we are planning to double our capacity with in the upcoming year.
About Asella Flower Farm PLC
Floral Chain Group’s first flower farm in Ethiopia. Floral Chain is a group of cross-disciplined horticulture companies based in Ecuador. With proprietary Romance varieties, they are one of the leading suppliers of Hypericum in both quality and quantity.
Asella Flower Farm PLC is located on Wolliso with 16 hectares planted and a total land size of 22 hectares. The job posting of Acquisition and Logistic Operation Officer is at our Ethiopian head office in Addis Ababa, Bole area.
Tasks and work description:
- Prepare and adjust formats for collecting data, spreadsheets, and reports
- Ensure all formats are filled out correctly and submitted at the office in time
- Ensure Administrative Assistant records data correctly, build in control systems to ensure accuracy
- Maintain a clear and simple archiving structure on all computers; Train and regularly check office staff to ensure all data is at a logical location and with the correct naming
- Ensure all electronics are running and in good condition; Computers, internet, phone and VAT-machine
- Ensure bonus and attendance data is always being cross checked and verified
- Maintain a clear and simple archiving structure for all hard copy documents
- Ensure the office looks clean and organized
- Work closely with Lawyer and Farm Manager to deal with law suits
- Advice Farm Manager on legal issues
- Prepare contract agreements for all employees
- Renew employment contracts in time according to agreed period by email between Farm Manager and Ecuador Head Office
- Negotiate and prepare contract agreements for all Wolisso-based external parties who offer their services to the farm
- Ensure all prepared legal documents are in accordance with the Ethiopian Labor Law
- Ensure all legal documents can only be signed by Farm Manager
- Setup HR-policy together with Farm Manager. Follow up on execution of this policy
- Proactively take measurements to decrease employees absence and sick leave
- Assist Farm Management and Supervisors in resolving labor related issues
- Prepare monthly payroll and send by email to Addis Office
- Work with Supervisor Security to recruit qualified candidates for vacant worker-positions in the farm
- Work with Wolisso labor office and post job vacancies on announcement board in Wolisso to recruit qualified candidates for vacant staff-positions in the farm
- Annually evaluate Supervisor Security and Assistants together with Farm Manager
- Arrange staff transport together with Supervisor Security. Ensure pick up is in time as per farm request
- Represent the Farm when asking support from local government institutions
- Lead project for obtaining Code of practice; first bronze-, then silver-level
- Ensure Medical Assistant executes health and safety checks and training
- Request Addis Office for payments for all Wolisso creditors by email using file ‘AFF payment request’
- Execute payments
Area: Administration
Reports to: Head of Production
Department: Administration
Supervise: Supervisor Security, Administrative Assistant, Medical Assistant
Type Of contract: Permanent
Qualifications
- Bachelor Degree related to Business Administration and Management
- > 5 years’ experience in Farm Management
Skills
- Excellent English
- Organized
- Analytical
- Precise
- Team player
- Good communicator
