Executive Secretary – WGGA Medical Services PLC
Admin, Secretarial and Clerical
WGGA Medical Services PLC
WGGA Eye Centre is a full service multi-specialty practice located in Addis Ababa, Ethiopia. Established in 2012, we have expanded to a group of eight certified Ophthalmologists, an Ophthalmic Medical Technologist and five Optometrists. Our compassionate experienced team is dedicated to providing high quality eye care in Ethiopia that strives to exceed your expectations.
Our Eye Centre offers state of the art diagnostics, comprehensive eye examinations and the most advanced vision correction treatments and procedures for eye diseases and disorders. We’re committed to providing leading-edge patient-centered care for everyone, from babies to seniors. We’re the eye doctors in Ethiopia for you!
WGGA also committed to building and furthering the capacity of Ethiopian Ophthalmologists and allied ophthalmic professionals. We are extremely proud of our team of Ethiopian professionals.
WGGA Eye Centre is a division of WGGA Medical Services plc. Established by two Ethio-Canadians, who have actively been engaged in philanthropic medical initiatives in East Africa for the last +10 years.
About WGGA
WGGA Eye Centre is a full service multi-specialty practice located in Addis Ababa, Ethiopia. Established in 2012, we have expanded to a group of nine certified Ophthalmologists, an Ophthalmic Medical Technologist and eight Optometrists. Our compassionate experienced team is dedicated to providing high quality eye care in Ethiopia that strives to exceed your expectations.
Our Eye Centre offers state of the art diagnostics, comprehensive eye examinations and the most advanced vision correction treatments and procedures for eye diseases and disorders. We’re committed to providing leading-edge patient-centered care for everyone, from new born babies to adults. We’re the eye doctors in Ethiopia for you! WGGA also committed to building and furthering the capacity of Ethiopian Ophthalmologists and allied ophthalmic professionals. We are extremely proud of our team of Ethiopian professionals
Job Summary
- You will assist colleagues and executives by supporting them with planning and distributing information.
- You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.
Responsibilities
- Answer phone calls and redirect them when necessary
- Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
- Prepare and disseminate correspondence, memos and forms
- File and update contact information of employees, customers, suppliers and external partners
- Support and facilitate the completion of regular reports
- Develop and maintain a filing system
- Check frequently the levels of office supplies and place appropriate orders
- Process online pharmaceutical and medical equipment purchase and request process locally and internationally. Update administrator and executive on status of online purchase issues.
- Manage office meeting, refreshment event coordination and travel arrangements.
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Professionally greet and receive guests and clients.
- Follow-up any renewal document.
- Helps in the preparation office budget of departments.
- Handle confidential documents ensuring they remain secure
- Perform other duties as assigned by the supervisor.
General Information
Immediate Supervisor: Chief Operation Officer
Department: Administration
Required number: One
Requirements
- Proven work experience as a Secretary or Administrative Assistant
- Familiarity with office organization and optimization techniques
- High degree of multi-tasking and time management capability
- Excellent written and verbal communication skills
- Integrity and professionalism
- Proficiency in MS Office
- High school diploma or BA Degree in related Filed
Competitive and Negotiable
