BHA/USAID Child Protection in Emergency Project Manager for Amhara and Tigray regions – Plan International Ethiopia
Development and Project Management
Plan International Ethiopia
Founded over 80 years ago, Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We strive for a just world, working together with children, young people, our supporters, and partners. Headquartered in the UK, Plan International works in a total of 75 countries in AFRICA, ASIA, EUROPE, AUSTRALIA, and the NORTH AMERICANS
By actively involving children, and working at the grassroots with no religious, political, or governmental affiliation, Plan International unites and inspires people around the globe to transform the world and make positive lasting changes in children’s lives.
Plan International’s first operation in Ethiopia started in Lalibela, in November 1974 and is currently implementing its program in Gambella, Benishangul-Gumuz, Afar, Oromia, Amhara, SNNPR, and Addis Ababa City Administration. Plan International Ethiopia will also continue low presence in Somali and Tigray. Furthermore, if there is a national-level emergency crisis in the country Plan International Ethiopia will respond quickly, effectively, and at a significant scale, even in areas where we are not present.
ROLE PURPOSE
Plan International is a rights-based development and humanitarian organization working for a better lives for all children and adolescent girls. Plan is an independent to government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.
Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls.
In Ethiopia, Plan has more than 25 years of experience in implementing its programme. Currently PIE mainly operates in seven geographical areas; Amhara, Oromia, SNNPR, Gambella, Benishangul Gumuz, Afar, Tigray, and Addis Ababa City Administration on different projects funded by different donors including sponsorship. Plan International Ethiopia’s main purpose is to seek Gender Justice for Girls, Adolescent Girls, and Young Women. We aim to help create an enabling environment where girls, adolescent girls, and young women are safe, valued, equally cared for, and have equal opportunities. PIE will contribute to the global strategy by aiming to reach directly 2.1 million Girls, Adolescent Girls and Young Women over the period of the strategy 2020-2024 and to reach an additional 6.3 million beneficiaries through its interventions.
This role will be managing the implementation of BHA/USAID funded project titled “Addressing Critical Child Protection Needs of Internally Displaced Populations and Host Communities in Amhara and Tigray Regions’’. The project intended to address the life-saving child protection assistance for displaced populations and host communities impacted by the conflict in both regions
The project is implemented in two regions Amhara and Tigray sourced from the same donors so that coordination and support of the project teams in the two regions in terms of implementation and donor reporting and communication are part of the project manager role. The project has a gender component or strong gender and GBV dimensions which should be integrated in all protection activities this once again needs the follow up and support of the Project Manager to all field team.
The job holder is responsible to facilitate integrated programming in joint areas of operation with a focus on: cross-learning, downward accountability, closely monitoring the project activities and budget implementation and producing consolidated narrative reports and facilitates effective working relationships amongst BHA/USAID project staffs, other response team in the region, government and non-government partners and stakeholders’ meetings in the respective regions. The project manager will work directly contributes to the realization of Plan’s purpose and provides effective and efficient technical guidance and support towards the successful implementation of BHA/USAID funded projects in Amhara and Tigray regions as an integral part of Plan’s emergency response that are currently under implementation and other upcoming projects in both region within the framework of Plan Ethiopia’s Country Strategic Plan.
The position holder will be responsible to coordinate with child protection in emergency project managers of the two-region based at Bahir Dar and Mekelle. The projects are planned to be implemented in close partnership with responsible government sectors at all levels including IDPs and host communities. Moreover, the projects are demanding to coordinate with technical persons at Plan International USNO. The Project Manager will have keen responsibilities to spare time to consistently support the field teams of both regions. The projects manager will create synergy with other humanitarian and development projects currently under implementation and upcoming projects in both program areas. The Project Manager is also responsible to produce quality reporting for the projects activities and communicating timely with donors and USNO team including addressing any other BHA/USAID project compliances through BDD team as per the agreement and references.
Management scope, reporting lines, key relationships
Direct reports – Head of Disaster Preparedness, Response and Resilience/ Child protection thematic
Key Relationship
Internal Relations: The post holders do have key relationship with USNO team and PIE different department team of the humanitarian program, finance, business development, development program mainly program quality, human resources, logistics and administration and program area team in Amhara and Tigray including the project field staff.
External Relations (Outside Plan International): USAID/BHA, DART, relevant government sectors, cluster and working groups; private and public sectors, consultants, and other relevant development and humanitarian organizations. The post holder will also maintain relationships with target IDPs and host communities who have diverse socio-economic and cultural contexts.
Level of contact with children
· Mid contact: Occasional interaction with children
Physical environment
· Office environment and travel to the field
Accountabilities and main work activities
The Project Manager is accountable for coordinating and facilitating the implementation of Child BHA/USAID funded Child Protection in Emergency Project in Tigray and Amhara regions targeting IDPs and host communities affected by the northern Ethiopia conflict designed to Addressing Critical Child Protection Needs of Displaced Populations in Tigray and Amhara Regions. The post holder will be specifically responsible to facilitate integrated programming in joint areas of operation with a focus on: cross-learning, downward accountability, monitoring integration aspects and producing consolidated narrative reports.
S/he will be responsible for leading the implementation of BHA/USAID funded chid protection in emergency project activates and budget in collaboration with child protection project managers and ERMS who area stationed in Mekelle and Bahir Dar. Furthermore, the Project Manager will be responsible to coordinate with finance, procurement, and logistics units of the CO to facilitate any support required for the project activities and budget implementation. The role post holder is expected to have key roles and responsibilities in the following areas:
Project Management & Coordination – 50%
· The post holder will be the overall budget manager for BHA/USAID project at the CO level and support the project staff in terms of budget and overall project management.
· Oversee implementation of BHA/USAID child protection in emergency project activities ensuring that services are delivered on time, on budget and in compliance with donor regulations including country level coordination in Amhara and Tigray regions.
· Closely monitor the progress of budget and activities and adjusting project implementation as necessary in consultation with all internal and external stakeholder including donors.
· Ensure that child protection partners and frontline staff understand the requirements and quality standards for implementation mainly child protection in emergency global standards.
· He/she will have matrix supervision of the project managers in Tigray and Amhara regions with the Amhara PAM and Tigray ERMs and provide timely coordination and guidance in the delivery of child protection in emergencies programs.
· The project manager will be responsible to organize experience sharing sessions with relevant stakeholders and ensure cross learning among the relevant project staff and partners members including IDPs and host community members.
· Develop Detail Implementation Plan (DIP) based on the dynamic context in the Implementation area and revise regularly with the active involvement of the field team including procurement, recruitment and distribution schedules of program supplies in line with program logistics/supply chain capacity. Work with the child protection team to develop work-plans and follow-up with team members regularly to ensure that activities are on track
· Prepare regular and high-quality project narrative, activities and financial reports to the donor and other stakeholders in compliance with internal Plan International requirements and any relevant external requirements.
· Undertaking ongoing protection needs assessments, capacity assessments of local stakeholders and identify needs to be addressed as a matter of urgency.
· As per the SOP of PIE, the BHA projects manager is responsible to manage PO modification, budget and activities following as per agreed action with donor and field team for the CO and Tigray parts since PIE do have SAP system for the region yet. Of course, do similar light follow up and support for the Amhara budget activities management in the SAP.
· Organize project re-planning & monitoring meetings with staff, partners and other stakeholders regularly to ensure quality project management in all aspects.
· The BHA/USAID projects manager will be responsible to support the visibility and communication activities of the project in line with the Communication and Visibility plan of the project and brands of BHA/USAID.
· Provide effective oversight to BHA/USAID budget in collaboration with CO grant finance coordinator and supply chain team to access support required for project implementation with the SAP expenditure and actual monitoring and follow up.
· Ensure that child protection program is implemented in ways responsive to communities, stakeholders, and children in line with Plan International principles, values, procedures and strategic plan.
· Establish strong working relationships with all project staff in the program area, other members and develop an in-depth understanding of the activities and ensure effective information sharing and learning across agencies including providing monthly and quarterly update on project budget and activities for internal consumption.
Coordination and partnership
· Establish effective working relationships and partnership with the government counterparts, consortium members, implementing partners, private and public sectors, consultants, and other humanitarian organizations and target population in the project operational areas.
· Coordinate between USNO and ERMs, PAM and other internal staff to maintain consistent delivery standards and good working relationships.
· Represent Plan International Ethiopia in meetings and cluster coordination with the donor and at cluster/coordination/working group meetings (protection, child protection, GBV, mental health etc) and other meetings and forums in the CO levels.
· Ensure that project interventions continue to be informed by and integrated with other core sectors of plan International, such as education, health & nutrition, WaSH, SRHR etc;
Human Resources Management
· Participate and lead the JD design, job advert and recruitment of project staff as per the manpower plan in the project for Amhara and Tigray regions.
· Ensure staff wellbeing and benefits are maintain and addressed as per the HR&OD policy of PIE and do similar follow up and support field team to ensure project team do have the required work discipline.
· Orient, train, and support project staff as necessary and facilitate the project staff capacity building if there is any capacity gaps in consultation of the ERMs and HR&OD team of the CO.
· Undertake performance management to respective program staff as required primarily the child protection project managers of Tigray and Amhara regions. And do necessary follow up for the timely performance review other project staff by their respective supervisors.
Monitoring and Evaluation
· Conduct regular field level project implementation progress monitoring in both regions to ensure the timely delivery of project activities and budget set in the project proposal with the expected quality
· Work closely with the humanitarian MEAL team in particular and program quality department in general to maintain and develop mechanisms to monitor and evaluate the impact of the project implementation in Amhara and Tigray regions.
· , as well as its partners and ensure learning is integrated into future program design.
· In collaboration with CMM, ensure proper Monitoring, Evaluation and Learning and information generated is used for project Implementation in Ethiopia.
· Closely work with field team and CO MEAL staff to design reporting systems for weekly and monthly project activities and budget implementation progress follow up to ensure accountability through timely and quality report submission.
· Follow up and provide necessary management and technical support for the full implementation of community-based complaint, feedback and response mechanisms which are appropriate to the community culture, region, norms and languages.
· Ensure full compliance with reporting to donor, the local government and internal requirements of PIE, review performance and documentations of learning as per established standards and templates.
Representation – 5%
· Support the field team in represent the project and liaise with government stakeholders, donors, local and international NGOs and any other relevant stakeholders.
· Represent Plan International Ethiopia in all BHA/USAID and DART plat forms and project implementation progress update in consultation with USNO.
· Engage, participate and coordinate cluster group meetings in protection sector at all and relevant levels.
· Support partners and PIE project team in understanding Plans’ child protection strategy and program criteria and capacity building activities on child protection as part of the regular work at field level.
· Ensure and support the field staff of both regions and CO protection team to represent Plan International Ethiopia in their respective region in the area of child protection.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) – 5%
· Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).
· Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
· Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
Leadership and business management competencies
leadership competencies
· Set and communicate ambitious but realistic work goals and priorities, explaining how these contribute to Plan International’s purpose.
· Set high standards for self and others’ behaviour, inside and outside work. Championing our values and commitment to rights, gender equality and safeguarding. Supporting the health, well-being and both physical and psychological safety of our staff, including their safety to speak out.
· Hold self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively.
· Create a positive team spirit, helping people work well together, to reflect and continuously improve the efficiency and quality of what we do.
· Collaborate with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.
· Motivate and developing others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential.
· Accept change and support others in adjusting to it, helping them understand.
· Acts decisively and adapts plans quickly to respond to emerging situations and changing environments
· Helps others to recognise and manage stress by showing empathy, prioritising workload and role modelling self-care in stressful situations
· Promotes and guarantees safety and security behaviours and procedures for self and the team.
· Avoids any negative impact of response – Do No Harm especially crucial in humanitarian settings
· Integrates response programmes as far as possible into longer term strategies as expressed, for example, in relevant Country Strategy
· Prioritises safety and security under pressure by monitoring security risks; committing resources to ensuring safety and security and ensuring organisational protocols are understood and consistently followed by staff
· Bases humanitarian response on communication and participation with the affected population
· Takes the time and patience to understand the concerns of other people and takes care of them as individuals.
· Supports coordination systems, working towards common priorities and developing common strategies with other humanitarian actors.
· Identifies and promotes the integration of individuals or groups that might be especially affected by the disaster or marginalized in the response.
Business management competencies
1. Understanding Plan International in Context
· Aware of the values and the global strategy and understands why Plan International’s purpose is so important in advancing children’s rights and equality for girls globally. Understands and applies the principles of safeguarding and protection of the vulnerable populations with which Plan International works.
· Aware of the different structural and governing elements, including national organisations, global hub, regional hubs, country offices, liaison offices, members assembly, international board, and the leadership team.
· Are aware of Plan International’s main sources of funding and knows where to find company information.
· Are aware of the processes, institutions and organisations that shape the development and humanitarian context. Understands their local operating environment, demonstrating political, social and cultural awareness.
· Succinctly articulate the purpose, values, and global strategy to a range of audiences.
· Explain how Plan International will deliver on its objectives through the theory of change and communicates the implications for their team.
· Understands the purpose, lines of accountability and decision-making capacity for each structural element of the organisation. Helps their team to understand where they sit within the organisational structure.
· Supports the team to understand the local operating environment and to consider the implications for work activities. Adjusts work activities and practices to reflect the political, financial, social and cultural context.
2. Risk management
· Applies the Code of Conduct principles to their work activities.
· Are aware of the global methods of assessing risk, the local control environment and the controls in place to mitigate risk.
· Uses Plan International’s logo and brand appropriately.
· Are aware of how to minimise risk in each core standard.
· Participates in risk assessments, applies actions to their work activities and reports risks using the correct procedure.
· Child and Youth Safeguarding and Protection: Understands their safeguarding responsibilities in accordance with the global policy. Work actively to safeguard the rights of children and young people
· Gender, equality and inclusion: Understands and can identify the causes of gender discrimination, exclusion and inequality.
· Counter fraud: Works according to Plan International’s zero tolerance approach to fraud and corruption. Reports any suspicions of fraud to the Counter Fraud Unit.
· Safety and security: Apply all necessary measures to ensure they work safely and securely.
· Regularly undertakes and interprets risk assessments, assigns ownership of risks, and manage oversight.
· Manages risk in accordance to the local and global appetites and tolerances.
· Regularly communicates and discusses risk at department, project, and programme level.
· Understand how to manage risk at a team level for each of Plan International’s core standards:
· Regularly communicates and discusses risk at department, project, and programme level.
· Consider the political, economic, social and cultural climate of the local operating environment and the implications for our work.
3. Managing activities and resources
· Contributes to strategic planning activities.
· Aligns team plans to the annual plan, avoiding duplication of work activities and setting appropriate budgets and objectives.
· Incorporates digital and technological solutions into workforce plans to reduce complexity, solve problems and optimise working practices.
· Understands the procurement cycle and supply chain, including the importance of good procurement planning.
· Manages internal and external projects in accordance with the project management and MERL principles.
· Manages partner relationships effectively by: anticipating future need; appointing based on programme and organisational needs; communicating Plan International’s core standards; undertaking assessments and reviews.
· Manages external programmes according to Plan International’s financial management procedures, including: the grant agreement process, the cost recovery process, forecasting, cost allocation principles, apportioned costs and scheduling and monitoring of expenditure.
· Understands the planning procedures relevant to their role and contributes to annual planning where possible.
· Contributes to their individual accountability plan and understands how they contribute to the team and organisational plan.
· Plans his/her own work activities in line with the assigned budget
· Knows the resources required for their role. Manages their own workload, avoiding under or over committing to delivery activities.
· Works according to a budget and uses the relevant financial systems.
· Understands how information is used for reporting and decisions making.
· Aware of the programmes that Plan International delivers directly and through partner organisations.
· Complies with financial procedures and controls relevant to their role.
· Seeks opportunities to reflect on and learn from all work, programme and project activities.
4. Managing people and information
· Understand his/her responsibilities, level of decision making and how their role contributes to the wider team.
· Works in accordance to the policies and procedures relevant to their role and responsibilities.
· Creates channels of communication with other individuals and teams.
· Identifies with the Plan International logo and brand and understand what they represent.
· Apply the brand guidelines to all forms of written and verbal communication.
· Understands the importance of high-quality data and the implications of poor data. Understands what data Plan International needs to inform decision-making. Interprets a range of sources to inform evidence-based decisions relevant to their role.
· Identifies ways to use digital to improve the effectiveness of work activities. Understands how digital enablers can contribute to achieving Plan International’s purpose. Utilises the digital tools available in line with privacy and safeguarding guidelines.
· Identifies current and future personnel needs aligned to the workforce plan.
· Manages risk by reviewing capability and capacity against future requirements.
· Designs job roles in line with organisational need, considering the external labour market. Understands the current pay and grading system.
· Manages performance by providing clear objectives, access to developmental tools and opportunities for coaching and mentoring.
· Adapt management style depending on the needs of the individual, team and operating environment.
· Disseminates departmental targets and objectives, making it clear about what needs to be achieved and why.
· Critically appraises and interrogates data to identify anomalies and patterns. Analyses and interprets a range of evidence to inform decision making and implement actions Translate the interpretation and implications of data into language that is accessible and relevant for staff.
Qualification and Experience
Bachelor’s and/or master’s degree in sociology, psychology, social Work, education, development studies, disaster management and humanitarian science, community development, law, political science and related fields with at least 8 years of relevant experience.
Work experiences
· Minimum of 8 years of experience in management and coordination of humanitarian and development programs/projects in Ethiopia in the NO sector of which
· minimum 4 years of experience in Child Protection and Safeguarding programs/projects in a senior position (coordinator, manager, etc.).
· Programs/projects dedicated to the nexus humanitarian/development in a senior position (coordinator, manager, etc.)
Knowledge
· Knowledge of child protection in emergencies standards, principles and procedures including other humanitarian standards
· Knowledge and understanding of gender equality and gender transformative programming and projets management
· In-depth knowledge of project cycle management including financial and human resources management.
· Knowledge and understand of MEAL system and capturing learning elements to be used in the projects planning.
· Knowledge of the child protection in emergencies sector including protection risks and response interventions.
· Knowledge of development and humanitarian issues, trends, challenges and opportunities and implications to child protection.
·
Skills Specific to the Post
· Proven experience as a trainer and in developing structured and comprehensive curricula and training manuals.
· Excellent interpersonal skills, including the ability to build relationships with colleagues.
· Excellent written and oral communication skills, including presentation.
· Strong negotiation, influencing and problem-solving skills.
· Hands on skill to interpret financial data, in order to understand budgetary processes including planning, monitoring and reporting.
· Ability to analyse information and evaluate options including planning skills.
· Proficient in computer skills and use of relevant software and other applications.
Languages required
· English and other national languages as per regional requirement
Plan International’s Values in Practice
We are open and accountable
We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
We strive for lasting impact
We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
We work well together
We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.
We are inclusive and empowering
We respect all people, appreciate differences and challenge inequality in our program and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.
