Accounts Analyst FO – CARE Ethiopia

Accounting and Finance

CARE Ethiopia

CARE Ethiopia

CARE started working in Ethiopia in 1984 in response to severe drought and famine that devastated the population and claimed the lives of nearly one million people. Since then, the organization’s activities have expanded to address the root causes of poverty and vulnerability.

In 2008, CARE Ethiopia’s office moved from a project-based approach to a more focused and strategic program-based approach. Over the eight years since that transition, CARE Ethiopia has implemented a series of programs with successful outcomes, while simultaneously impacting the policies and practices of government, serving as a thought leader amongst NGOs, and bringing transformative change to rural communities. These broader and deeper impacts go beyond the direct impacts of its programs and are a result of CARE Ethiopia’s overall country strategy, which enables CARE to design for scale.

CARE Ethiopia works in various sectors but has particularly targeted the following:

·         Food Security and Resilience

·         WASH         

·         Nutrition

·         Sexual and Reproductive Health and

·         Emergency Response as cross-cutting (focusing on the above sectors).

Job Summary

• The purpose of the accounts analyst FO position is to make sure accurate and full documentation for disbursements are used in the overall accounts payable (AP) and receivable functions and to ensure consistency and accuracy of data in both hard copy and data in People Soft (accounting software).
• The Account Analyst is responsible for preparing journal entries and payment vouchers, processing financial transactions, entering data into uploading templates, making reconciliation and preparing reports. S/he also verifies all source documents for proper approval and documentation.

II. Responsibilities

Job Responsibility #1:  Processing financial transactions and disbursements (40%)

• Verify and ensure that required documentation and authorization is presented before effecting payments and encoding data into the system
• Initiate AP vouchers, upload attachments for review by approver and submit vouchers for online approval
• Generate online vouchers; prepare checks and cash transfer letters; and facilitate the handover of vouchers, checks and transfer letters to the assistant account
• Prepare journal entries for accruals, cash collections, transfers, correction, adjustments, and petty cash replenishments

Job Responsibility #2:  Cash Management (30%)

• Maintain the cash book of the FO; proactively inform Head of Finance of the office on cash situation so that the various bank accounts are at the right cash balance amount
• Maintain the cash book of the office; proactively inform head of finance of the office on cash position so that the various bank accounts are at the right cash balance amount
• Assist head of finance for the office in the periodic cash forecasts and monthly bank reconciliations
• Review regular petty cash/work advance replenishment requests     

Job Responsibility #4:  Reporting (20%)

• Prepare weekly cash balance report
• Assist head of finance in preparing cross charging, tax obligations and other reports
• Ensure that all disbursement and collection financial documents are fully documented and handed over to the assistant accountant for checks dispatch and archiving
• Maintain AP collection and disbursement tracking sheet for full and timely follow up on lead times 

Job Responsibility #5:  Other (10%)

• Provide all required FGMS/People Soft data for Auditing purpose
• Assist in the periodic inventory count representing Finance
• Perform other duties as required and assigned by head of finance

III. Qualifications

• Diploma/BA degree in accounting.
• 2 years of relevant work experience for diploma holders
• 1 year of relevant work experience for first degree
• Minimum of 6 months Care internship service
• NGO experience is a plus

CARE Ethiopia reserves the right to seek information from job applicants’ current and/or previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer.

By submitting the application, the job applicant confirms that s/he has no objection to CARE Ethiopia requesting the information specified above. All offers of employment will be subject to satisfactory references and appropriate screening checks.

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